In Windows XP, isn't there a folder called a shared folder? Simply cut and
paste the Outlook.pst file to that folder, then open Outlook in each profile
and when it complains, point it to the common file.
--
Milly Staples [MVP - Outlook]
Post all replies to the group to keep the discussion intact. Due to
the (insert latest virus name here) virus, all mail sent to my personal
account will be deleted without reading.
After searching google.groups.com and finding no answer, Randy asked:
| I have the opposite problem - three users of a single PC
| that want to share an email account. With XP and Outlook
| 2003, the default setup won't allow sharing since the PST
| and other control files are buried in each user's setting
| folders.
| Can I "reverse" the process described below and put a
| single shared PST file in a top level folder and point
| each of the users to it??
|
| How exactly is that done (since I barely know what I'm
| talking about in the first place!)
|
| -Randy
|
|| -----Original Message-----
|| If you want each user to have the data that already exists in the
|| first .PST file, then it probably would be easiest to copy the file
|| to each of the other Windows profiles -- that way you don't have to
|| transfer any of the data between .PST files later. The users can
|| just delete any data that doesn't belong to them, or that they don't
|| need. If you'd rather have three of the users start fresh, you can
|| create a new .PST file in each of their Outlook profiles via File |
|| New | Outlook Data File.
||
|| To point each user's Outlook profile to his/her own .PST file
|| (assuming you copied the original for each user), log into Windows
|| as that user (let's start with User B -- User A will keep the
|| original data) and open Outlook. If it's still pointing to the old
|| .PST, that .PST will load as usual. You'll need to open the .PST
|| copy you made for that user -
| - use File | Open
||| Outlook Data File and it will appear in the Folder
| List. For clarity,
|| right-click the root folder of the new file, select Properties, then
|| the Advanced button, and give the file a new name in the Name box --
|| say, User B Personal Folders. (This will make it easier to
|| distinguish between the new file and the original one, since they
|| may look exactly the same otherwise!)
||
|| To make the new file the default for that user, go to Tools | E-mail
|| Accounts, select View or change existing e-mail accounts, and click
|| Next. Right underneath the accounts box you'll see a dropdown for
|| the default mail delivery location. Choose User B Personal
|| Folders. Before you leave this area, add the user's own e-mail
|| account to the list, and remove any others that don't belong to that
|| user. When you're done with all that, click Finish.
||
|| Finally, in the Folder List, right-click the root folder of the
|| original ..PST file that will now be used by only the first user,
|| and select Close from the menu. Now User B should only have his/her
| own .PST file in the
|| Folder List.
||
|| Do the same with User C and User D, and then make sure User A only
|| has his/her own e-mail account listed in his/her profile, and you'll
|| be all set. If I left anything out and you run into trouble, post
|| back.
||
|| --
|| Jocelyn Fiorello
|| MVP - Outlook
||
|| *** Messages sent to my e-mail address will NOT be answered -- please
|| reply only to the newsgroup to preserve the message thread. ***
||
||
|| In || Dexter wrote:
||
||| Thanks for the reply. Can you tell me how to do that? Do I
||| copy the existing .pst file and then paste it into each
||| users folder? Then how do I get their individual mail to
||| point to that particular one? Thanks for the help.
|||
|||| -----Original Message-----
|||| The e-mail account and the storage file (.PST file) are two
|||| different things
You will need to create
| separate .PST files
|||| for each user and put them in each user's Windows profile so they
|||| are only accessible to that user.
||||
|||| --
|||| Jocelyn Fiorello
|||| MVP - Outlook
||||
|||| *** Messages sent to my e-mail address will NOT be answered --
|||| please reply only to the newsgroup to preserve the message thread.
|||| ***
||||
||||
|||| In |||| Dexter wrote:
||||
||||| We are using Outlook 2000. The PC, which already had
||||| Microsoft Office 2000 loaded on it, was upgraded from Win
||||| 98 to Win XP. I then created Windows XP logons for all
||||| four people that will be sharing this PC. When I did, the
||||| Outlook shortcut automatically ended up on the desktop of
||||| each person when they individually logged in. When I
||||| clicked the shortcut the first time I went in to each
||||| person's desktop, I setup the mail account for JUST THAT
||||| PERSON. And when I go back and log into each person's
||||| desktop it still shows ONLY THEIR ACCOUNT. However,
||||| whatever mail they receive ALSO shows up in everyone elses
||||| Inbox cause if you logoff and log in to the other accounts
||||| you can see them! And if I delete a message, it deletes it
||||| from everyones Inbox. So I have the different XP Welcome
||||| screen logins, and I have seperate mail accounts (at least
||||| I 'think' I do), but for some reason they are all sharing
||||| the same Inbox, etc. How is that happening and how can I
||||| get them to all be seperate and private? By the way, these
||||| are all set to IMO. I have never used the C or WG mode.
|||||
||||| I am on a short timeline for having to have this fixed. I
||||| hope someone can clue me in pretty soon.
|||||
||||| Many thanks!
||||
||||
|||| .
||
||
|| .
