Why is word 2003 creating huge files

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Guest

I am having great problems using word 2003.

It is turning 140kB files into 16MB files. It is bizarre! Minor edits are
tking ages to complete(upwards of 15min) and all system CPU resources are
being used up. I even took a 126kB ten page document and broke it down into
ten separate files, the result? each page became a file of 13MB!

Has anyone else experienced this problem? How can it be solved?
 
I'm having a similar problem. I have a document with a number of screen shots
and jpegs in it. It's eating up a lot of disk space, at least 8 MB. The
document is 116 pages.

I've broken it down into different sections but there will come a time when
I will need to combine them.

Any assistance would be very welcome.
- Rebecca Cooper (e-mail address removed)
 
There are a number of reasons for excessive file size, including:

1. Fast Saves: Disable this at on the Save tab of Tools | Options.

2. Preview Picture: Clear the check box on the Summary tab of File |
Properties.

3. Versions (File | Versions): Make sure "Automatically save version on
close" is not turned on.

4. Revisions (Tools | Track Changes):
Highlight Changes: Make sure "Highlight changes on screen" is turned on
(or that "Final Showing Markup" is displayed).
Accept/Reject Changes: If "Accept All" or "Reject All" is available then
revisions are present; accept or reject all changes, then turn Track Changes
off.

5. Embedded True Type fonts (Tools | Options | Save); embedding fonts should
be avoided wherever possible.

6. Embedded graphics: When feasible, it is preferable to link the graphics.
That is, when you insert the graphic, click the arrow beside Insert in the
Picture dialog and choose Link to File rather than Insert or Insert and
Link.

7. Embedded objects: These are even worse than ordinary graphics saved with
the document. If you see an { EMBED } code, the graphic is an OLE object.
Unless you need to be able to edit the object in place, unlink it using
Ctrl+Shift+F9.

8. File format: Make sure you are saving as a Word document; in some cases
..rtf (Rich Text Format) files are significantly larger than .doc files.

9. Document corruption: See
http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

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