K
KPerry
I schedule for a camp.
The staff we schedule receive very customized schedules based on their skills and requests, for which we need reports. There are over 100 people on staff. There are 6 periods in each day for five days per week. Periods 1 through 4 are usually 1.5 hours long. Sometimes they are 3hrs, 4hrs, 8hrs, or overnight, they don't always start at the same times. Periods 5 and 6 are special assignments, not everyone has one each day.
The way I schedule is using a large chart with pockets. I have activities, based on location as the columns, and days and periods as the rows. Each staff have cards that I plug into the board. Scheduling is easy. It is all the forms involved that make it difficult.
The staff need weekly schedules. The campers get to sign-up for the activities they want, for this we need sign-up sheets. They sign-up for a week at a time. Each activity specialist, say arts & crafts director, wants a report to state who has been assigned to their activity each period. We have some one on patrol that makes sure all instructors are at their activities. This person needs a report each period. I constantly make changes, a staff member may become sick, their activities need to be covered. I have to create notes to inform people of changes in their schedules. I also need forms to show what activities are open. The kids are allowed to change their activities throughout the week up to twice a day. Some of the assignments I give to the staff are not activities campers can sign-up for, ex. office assistance or bunk inspection. I also need a report of when I have sent people off the ranch when they need to be with their bunk, ex. lunch time, I am responsible for making sure every child has supervision. If I sent a staff member on an overnight their bunk needs to be covered by a cabin counselor with a co-counselor who is also on the ranch during those times. I am sure you have questions. Feel free to email me.
Thank You
Kathy Perry
The staff we schedule receive very customized schedules based on their skills and requests, for which we need reports. There are over 100 people on staff. There are 6 periods in each day for five days per week. Periods 1 through 4 are usually 1.5 hours long. Sometimes they are 3hrs, 4hrs, 8hrs, or overnight, they don't always start at the same times. Periods 5 and 6 are special assignments, not everyone has one each day.
The way I schedule is using a large chart with pockets. I have activities, based on location as the columns, and days and periods as the rows. Each staff have cards that I plug into the board. Scheduling is easy. It is all the forms involved that make it difficult.
The staff need weekly schedules. The campers get to sign-up for the activities they want, for this we need sign-up sheets. They sign-up for a week at a time. Each activity specialist, say arts & crafts director, wants a report to state who has been assigned to their activity each period. We have some one on patrol that makes sure all instructors are at their activities. This person needs a report each period. I constantly make changes, a staff member may become sick, their activities need to be covered. I have to create notes to inform people of changes in their schedules. I also need forms to show what activities are open. The kids are allowed to change their activities throughout the week up to twice a day. Some of the assignments I give to the staff are not activities campers can sign-up for, ex. office assistance or bunk inspection. I also need a report of when I have sent people off the ranch when they need to be with their bunk, ex. lunch time, I am responsible for making sure every child has supervision. If I sent a staff member on an overnight their bunk needs to be covered by a cabin counselor with a co-counselor who is also on the ranch during those times. I am sure you have questions. Feel free to email me.
Thank You
Kathy Perry
