using paste special within a word doc

  • Thread starter Thread starter Guest
  • Start date Start date
G

Guest

When entering a date on the first page of my document, I want it to repeat on another page. I have tried using copy and paste special and cannot get it to work. I inserted a form text field from the forms toolbar on the first page and copied it; went to the next page I want it to appear, tried edit>paste special and many variations of paste or paste link and formatted text, unformatted text etc. Can someone please help?

Julie
 
Julie,

If you use the form field route, your form must be protected. You then set
up a reference to the the formfield bookmark. Unlock the form. Double
click the form field containing the date and note the Field setting bookmark
name. Lets say it is named Text1. At the other location type Text1, select
it, press CTRL+F9, then ALT+F9. Protect your form. Enter a date and tab
out of the field.
 
You will also need to check the calculate on exit check box in the form
field's properties which should update the ref field when the content of
that field is changed (though if it doesn't, you will need to run a macro on
exit from the field to force the update. There is suitable code at
http://www.gmayor.com/installing_macro.htm)

Note that if you copy and paste a field, you may not see anything at the
place on the page if the field has no displayable content, such as a
prompt - press ALT+F9 to display the field that you have copied. However
copied fields will act independently. It is the cross reference route that
Greg has suggested which is the correct approach for what you are tring to
achieve.


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Graham Mayor - Word MVP

My web site www.gmayor.com

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I tried your suggestions and I cannot get it to work. Does it make a difference if I insert a Form text Field from the Forms Toolbar or from the Insert Menu then Field and pick one from the list?
I have done this before (a few years ago) using copy and paste special. Back then, I did not use the field setting bookmark or CTRL + F9, etc. I wish I could remember how I did it. Do you know how do that?
 
Let's start again :)

Unlock the form.
Locate the form field that contains the date you want to reproduce
elsewhere.
Double click the field to display the properties.
Make a note of the bookmark name of the field e.g. Text1
Check the calculate on exit check box
Close the dialog box
Move your cusror to the location you want the date to be reproduced.
Press CTRL+F9 to create a pair of curly brackets
Between the brackets type REF and the bookmark name you have noted e.g. {REF
Text1}
Lock the form. The field you have just entered will 'disappear'
Fill in the form and the date you entered at Text1 will appear at the
location when you tab out of it.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com

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