Usage of Styles

  • Thread starter Thread starter Roger Holloway
  • Start date Start date
R

Roger Holloway

I am making a file of recipes for the wife. I would like to format it with
several paragraph styles: one for Title, one for From Who, one for Yield,
etc. There are only about five different styles. I have read and re-read the
Help Files on Styles until I am blue in the face but I can not figure out
how to easily use them. The Formatting Tool Bar starts off with three boxes:
Style, Font Name, Type Size (Heading, Arial, 14) for example. If I come
across a line of text that I want to change the Style to, I instinctiveley
click on the arrow that follows the first box (Style) and a drop down list
comes up. the list is HUGE! It must contain a hundred or more styles. How
can I reduce this list to the four or five styles that I want?
 
The Styles dropdown shows "Styles in use." It doesn't display all styles
unless you click Shift while clicking on the down arrow. If you have really
used all these styles (in your experimentation, perhaps you tried out a lot
of styles?), then you can whittle down the list by going to Format | Style,
selecting "Styles in use," and deleting all but those you want to see (this
doesn't really delete them, just removes them from the list and resets them
to the their factory-default formatting). You won't be able to delete
Normal, Default Paragraph Font, or Headings 1-3 (plus any other Heading
styles you've used), but you should be able to get rid of everything else.

If you have Word 2002 or above, you can customize the list further by
choosing Custom at the bottom of the Styles and Formatting task pane. This
will open a dialog in which you can specify exactly which styles you want
displayed.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
 
Another idea you may want to try is this:

Go into your document and make the Title look just the way you want it, same
font, size, color, etc. Then so into the Styles & Formatting, click New,
and then give it a name (like Recipie Title) in the Name block. I recommend
you change the "Style based on" box to None (it's at the top of the list)
instead of Normal. It will help you to preserver your format just the way
you want it.

Now go back and do this again for the From Who, Yield, etc. At the bottom
of the Styles & Formatting box, select "Formatting in use" instead of "All
styles" and you will see just the styles you are using in this document.
This will make it much easier to find your styles again and again.

You may also want to check out the following link:
http://www.microsoft.com/downloads/...F7-0DCD-4C9B-94C5-C14790BBBC11&displaylang=en

This links to a legal user's guide that describes how lawyers can use styles
and such, but it is a GREAT tutorial for anybody. I highly recommend it.

Best regards,
Sean Siler
MCSE (NT, 2000, 2003), MCT
(e-mail address removed)
 
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