Unable to Archive Calendar in Outlook 2002

  • Thread starter Thread starter rob
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R

rob

I have tried all possible methods to Archive my Outlook 2002 Calendar file
to reduce my Outlook file size (coming up to 18 months of Calendar data) and
nothing happens. An Archive file is produced where it should be but it is
empty and nothing has been removed from my Calendar file.

I use Outlook 2002 for Calendar and Contacts only and use Outlook Express
for all my email. I am using WindowsXP SP2 and ActiveSync3.8 (in case that
is relevant).

Thanks in advance for any help - Rob
 
rob said:
I have tried all possible methods to Archive my Outlook 2002 Calendar
file to reduce my Outlook file size (coming up to 18 months of
Calendar data) and nothing happens. An Archive file is produced
where it should be but it is empty and nothing has been removed from
my Calendar file.
Click to expand...

18 months of calendar data won't take up much room at all. If I were in
your shoes, I'd move the calendar data manually to another PST and then
compact the original PST.
 
Not sure what the default settings are for Calendar archiving, but if
you right-click on the Calendar folder, you can see what's supposed to
happen when you archive. Some of the folders don't clean up unless
you change the defaults, may back them up but not delete them, may not
clear them at all - depending on the settings. Again, I'm not sure of
the defaults because I changed mine manually a while back to clean up
after me within a few months...

And as Brian points out, it's probably not that much of a storage hog
anyway - unless you actually attach email or files to appointments as
I usually do - my calendar storage space was VERY large when I got
around to cleaning it up...

HTH
JeffG
 
Many thanks for the advice above. I have tried to make all the correct
settings but still only an empty Archive file is created and nothing is
removed from my main Calendar. There must be some way of making this work
correctly - Thanks again - Rob
 
What are the archive settings on your Calendar folder?

Do you have any add-ins that might affect the Calendar entries (that
is, change the date last modified or something)?

Are you running the Archive command manually or waiting for it to
schedule/run?

Can you archive from any other folder?
 
Archive settings on Calendar are "Archive this folder using .... 15 month"
"Move old items to ..... specified file"

I have no add-ins that I know of.

I have tried to run it manually.

The other folders are not used since I am only running Calendar on Outlook.

I am running MSActiveSync3.8 with my IPAC Pocket PC but this should not be
causing an Archive a problem.

Thanks again for your help - Rob
 
Archive settings on Calendar are "Archive this folder using .... 15 month"
"Move old items to ..... specified file"
Click to expand...

OK then... Move would definitely suggest they won't be there after
archiving wouldn't it... Hmmm...
I have no add-ins that I know of.
Click to expand...

Ya you do - acive synch ;-) Sorry, I should have noticed that in the
original post...
I have tried to run it manually.

The other folders are not used since I am only running Calendar on Outlook.
Click to expand...

Out of curiousity, howcome? Why use OE for one thing and OL for the
other when surely OL itself can do anything that OExpress can. And
you can specify to your iPaq that you don't want mail folders, if
that's your reasoning...
I am running MSActiveSync3.8 with my IPAC Pocket PC but this should not be
causing an Archive a problem.
Click to expand...

What synch options are you using with the calendar? Is your iPaq by
any chance set up to over-write the Outlook calendar entries with it's
own database when you synchronize?

Even if it's not set up that way, it could be that Active Synch is
"touching" your calendar entries, in which case the modified date may
be changing. I think I remember reading that the Archive is not based
on the actual date entered or age of the item, but rather on a
modification date.

Given that idea, I think if I were you I'd go to the iPaq and/or
Active Synch support sites and see if there are any questions about
that happening, it seems to be the only thing that would cause your
behaviour.
Thanks again for your help - Rob
Click to expand...

Who say's I've helped? LOL!
J
 
JeffG said:
What synch options are you using with the calendar? Is your iPaq by
any chance set up to over-write the Outlook calendar entries with it's
own database when you synchronize?

Even if it's not set up that way, it could be that Active Synch is
"touching" your calendar entries, in which case the modified date may
be changing. I think I remember reading that the Archive is not based
on the actual date entered or age of the item, but rather on a
modification date.
Click to expand...

That was my thought, too, so I just examined the modification dates of my
Calendar items, since I, too, use ActiveSync 3.8 and an iPAQ. Alas, it
doesn't appear that ActiveSync changes the modification date. All my item
mod dates are equal to the end dates, whether I created the item on the
desktop or on the iPAQ, unless I actually opened the item and changed it.
 
Out of curiosity, howcome? Why use OE for one thing and OL for the
other when surely OL itself can do anything that OExpress can. And
you can specify to your iPaq that you don't want mail folders, if
that's your reasoning...
Click to expand...

I use OE Express since is updated for security automatically as part of
WindowsXPSP2 whereas OE, as part of MSOffice, has to be updated manually and
I don't want to put my network at risk by missing and update.

I still suspect that ActiveSync is somewhere at the route of the problem.

Rob
 
I use OE Express since is updated for security automatically as part of
WindowsXPSP2 whereas OE, as part of MSOffice, has to be updated manually and
I don't want to put my network at risk by missing and update.
Click to expand...

Thanks Rob - that's a good answer :) If I'm not mistaken, MS is
working on taking care of that issue for us in the future - at least,
the next release of the inhouse/intranet version of the Windows Update
function will include Office updates, hopefully the public version
will as well...
I still suspect that ActiveSync is somewhere at the route of the problem.
Click to expand...

Could very well be. If it were my "toy" to play with, I'd adjust my
Archive settings to COPY items to the Archive folder (so you don't
lose anything), and see exactly what would get archived if you changed
it to "older than 14 months" and work my way up until something was
actually copied - even if that means setting it to "older than 1 day".

There has to be something in your setup causing dates to be changed I
think, at least I can verify that MY calendar Archives perfectly - O,
with the obvious exception of recurring appointments...
J
 
Many thanks Jeff - re "I'd adjust my Archive settings to COPY items to the
Archive folder", I can see no way to set up Outlook 2002 to 'COPY'. The
only options that I can see (Calendar Properties) is to 'clean out ....'
appointments and either move then to an Archive file or delete them.
Rob
 
rob said:
I use OE Express since is updated for security automatically as part
of WindowsXPSP2 whereas OE, as part of MSOffice, has to be updated
manually and I don't want to put my network at risk by missing and
update.
Click to expand...

"OE" is "Outlook Express" (there is no such thing as "OE Express"). Outlook
is part of Office. I can't imagine your "network" being at risk if you
don't update Office (and, thus, Outlook) automatically.
 
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