Track changes should show added text while HIDING deleted text.

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Guest

I manage a publications dept and I have been hearing many complaints about
the new 2002 MSWord. We work on many documents and the biggest complaint so
far has to do with the track changes function. In the old version it was
possible to SHOW ADDED TEXT WHILE HIDING DELETED TEXT. Does anybody know if
this function is still available? If it isn't this is a huge mistake on
Microsoft's part and certainly not an upgrade but a big downgrade.

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On Wed, 1 Jun 2005 19:04:09 -0700, Janet at Boeing <Janet at
I manage a publications dept and I have been hearing many complaints about
the new 2002 MSWord. We work on many documents and the biggest complaint so
far has to do with the track changes function. In the old version it was
possible to SHOW ADDED TEXT WHILE HIDING DELETED TEXT. Does anybody know if
this function is still available? If it isn't this is a huge mistake on
Microsoft's part and certainly not an upgrade but a big downgrade.
Click to expand...

In Word 2002 the Track Changes options dialog left out the options for
deleted text, which was indeed a huge mistake that was rectified in
Word 2003. (Note that your 2002 version is no longer "new"!)

But you can still set the option by using this line of macro code:

Options.DeletedTextMark = wdDeletedTextMarkHidden

You can enter this in the Visual Basic immediate window (Alt+F11,
Ctrl+G). You only need to run it once. There are other values you can
set, which are self-explanatory: wdDeletedTextMarkStrikeThrough,
wdDeletedTextMarkUnderline, wdDeletedTextMarkBold, and so forth.
 
Jay, Thank you for replying. We are delighted that there is a work around.
Please excuse my ignorance but I have never before entered a line of macro.
Will you kindly be more specific as to how I enter this info. Thank you. Janet
 
Jay Freedman said:
On Wed, 1 Jun 2005 19:04:09 -0700, Janet at Boeing <Janet at


In Word 2002 the Track Changes options dialog left out the options for
deleted text, which was indeed a huge mistake that was rectified in
Word 2003. (Note that your 2002 version is no longer "new"!)

But you can still set the option by using this line of macro code:

Options.DeletedTextMark = wdDeletedTextMarkHidden

You can enter this in the Visual Basic immediate window (Alt+F11,
Ctrl+G). You only need to run it once. There are other values you can
set, which are self-explanatory: wdDeletedTextMarkStrikeThrough,
wdDeletedTextMarkUnderline, wdDeletedTextMarkBold, and so forth.
Click to expand...

Jay,

I work for Janet. Let's say I want to TOGGLE between hiding deleted text and
showing deleted text (strikethough + red). Can this be done easily with
macros?
At the same time I would like to ALWAYS show added text (blue).

Thanks,
Joan (aka Trixie)
 
Don't let the word "macro" scare you. This is very simple.

- Open Word (any document, even a blank one).
- Press Alt+F11 (the shortcut for Tools > Macro > Visual Basic
Editor). The editor opens in a separate window.
- Press Ctrl+G (the shortcut for View > Immediate Window). A pane
opens at the bottom of the editor, with the title "Immediate".
- Copy the following line from this post:

Options.DeletedTextMark = wdDeletedTextMarkHidden

- Put the cursor in the Immediate pane and paste.
- With the cursor on the same line as the text you just pasted, press
the Enter key.
- Click the red X to close the editor window. All done!

If you later want a different display for deleted text, repeat the
whole procedure except change the word wdDeletedTextMarkHidden to one
of the others I mentioned.

--
Regards,
Jay Freedman
Microsoft Word MVP

On Thu, 2 Jun 2005 10:24:02 -0700, Janet at Boeing <Janet at
 
Jay,

I work for Janet. Let's say I want to TOGGLE between hiding deleted text and
showing deleted text (strikethough + red). Can this be done easily with
macros?
At the same time I would like to ALWAYS show added text (blue).

Thanks,
Joan (aka Trixie)
Click to expand...

Yes, that's pretty simple. This macro will do (see
http://www.gmayor.com/installing_macro.htm for how to put it into a
template):

Sub ToggleTrackDeletions()
With Options
.DeletedTextColor = wdRed
If .DeletedTextMark = wdDeletedTextMarkHidden Then
.DeletedTextMark = wdDeletedTextMarkStrikeThrough
Else
.DeletedTextMark = wdDeletedTextMarkHidden
End If
End With
End Sub

Assign a toolbar button or shortcut key to this macro, and run it each
time you want to toggle in either direction.
(http://www.word.mvps.org/FAQs/Customization/AsgnCmdOrMacroToToolbar.htm
and
http://www.word.mvps.org/FAQs/Customization/AsgnCmdOrMacroToHotkey.htm
give directions.)

You can control the visibility and color of inserted text through the
Options dialog. It's only the deleted text whose controls were omitted
from the dialog.
 
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