Table of Contents

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I am creating a Table of Contents based on the headings in a long document
(91 pages). I have 4 levels showing in my TOC, but I only want to show page
numbers for one particular level, not all. It looks too cluttered to have
every subchapter and section linked to a page number.

Is there any way to have only certain levels of TOC be displayed with a page
number instead of the "all or nothing" toggle boxes that are offered in the
main TOC formatting dialog box?

Thanks for any help.

Mikey Glazer
 
For this you have to be devious. As I described it to the Softie who's
currently preparing the Level II tutorial on TOCs (you'll need to adapt it
to your purposes):

This is probably too advanced for this lesson, but it is possible to
omit page numbers for noncontiguous levels. Although you can't have more
than one \n switch in the TOC, I have constructed TOCs that omitted page
numbers for Headings 1 and 3. This requires a rather devious approach, as
follows:

1. Map Heading 1 to TOC 2 and Heading 2 to TOC 1 (from the TOC dialog or by
editing the TOC switch; the former is much easier, of course).

2. Modify the TOC 1 and TOC 2 styles so that their formatting is reversed;
that is, new TOC 1 looks like old TOC 2 and vice versa.

3. Use the \n 2-3 switch. Since Heading 1 is using TOC 2, this omits numbers
from Headings 1 and 3.

In the above description, when I say "Map Heading 1 to TOC 2," what I mean
is, in the TOC Options dialog, type 2 beside Heading 1 and 1 beside Heading
2. In your case, you would do the same, but your switch would then be \n
2-5. So you'll get page numbers only for TOC 1, which will be used for
Heading 2.

One other tip, which I learned from the tutorial (since I don't use TC
fields): if you use TC fields, you can use the \n switch in a given field so
that you *can* omit page numbers for specific TOC entries rather than an
entire level.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
 
Yep, that's all it is. You basically just have to show Word who is the
master, or, as MVP Clive Huggan puts it, "Bend Word to your will."

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
 
What is the level II tutorial, or better yet, the level I tutorial?

Suzanne S. Barnhill said:
For this you have to be devious. As I described it to the Softie who's
currently preparing the Level II tutorial on TOCs (you'll need to adapt it
to your purposes):

This is probably too advanced for this lesson, but it is possible to
omit page numbers for noncontiguous levels. Although you can't have more
than one \n switch in the TOC, I have constructed TOCs that omitted page
numbers for Headings 1 and 3. This requires a rather devious approach, as
follows:
Click to expand...

<snipped>
 
The Level II tutorial isn't live yet (Shauna Kelly and I got to review it in
preparation), but the Level I tutorial is at
http://office.microsoft.com/trainin...ID=RC011356771033&CTT=6&Origin=RC011356771033.
Note that this is for Word 2003 only. This "premium content" is being
provided to support Word 2003 users and tantalize users of earlier versions
in an attempt to "upsell" (that is the term used in-house). I don't know
whether you can view the tutorial at all if you have an earlier version, but
I don't think you can download the practice documents (no real loss IMO).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
 
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