Strange Format Issue When Emailing Presentation

  • Thread starter Thread starter C Fason
  • Start date Start date
C

C Fason

Hello everyone, I am hoping someone will be able to help
me with this. I have an Administrative Assistant that I
support who creates agends for her boss' weekly staff
meeting. Various managers from his organization send
PowerPoint files to her to include. She creates the
agenda, and inserts the PowerPoint presentations in their
order in the agenda, and saves it as a Word document.

She would like for the presentaions to open in slide
sorter mode when people open them. However, if the person
sending her the presentation uses HTML for their email
format, the presentaion will ALWAYS open in slide show
mode. The only way I have found to work around this is to
have her forward the email with the attachment ot herself
in RTF format. The presentaion will then open in slide
sorter mode.

has anyone seen this, and is anyone aware of a way to
resolve this without having her forward the emails to
herself as RTF?

Thanks in advance.
 
I forgot to add, she is using Office 2002 on Windows XP.
I have the same issue with Office 2003 on my machine.
 
I'm confused here. She is creating a PowerPoint presentation, then saving
it as a Word document and expects it to open in Slide Show Mode? Sorry, it
doesn't work that way! PowerPoint has Slide Show Mode, Word has pages of a
document.

The way to send out a PowerPoint presentation file to open automatically in
Slide Show Mode is to save it with a PPS extension (normal is with a PPT
extension). That tells PowerPoint to open the PowerPoint file in Slide Show
mode.

If you are having to send Word documents because folks don't have
PowerPoint, don't expect any animations, etc.

Please clarify, because if I'm off-base, I apologize. But it sounds like to
are mixing apples and oranges (and ending up with a fruit salad)!
 
Here is the way it works. They like to create a meeting
agenda as a Word document, and insert files as attachments
into the Word document. To do this, I have them create an
email message using Word as their email editor. They can
create their agenda as an email, and insert PowerPowint
and Word docs as attachments. They then save the 'email
message' as a Word document. They then send the agenda
(Word document) to the meeting attendees. This way, the
atendee gets an agenda as a Word doc, and inside as
attachments are various PowerPoint presentations that they
will be covering in their meeting.

However, when the admin inserts a PowerPoint presentation
that was sent to her as an attachment to an HTML email,
the presentaion opens in slideshow mode when opening it
from the agenda (Word document). If I have her forward
the HTML email with the PowerPoint attachment to herself
and change it to RTF, the PowerPoint presentation opens in
slide sorter mode when opened from the agenda.

I know it seems a bit wierd, but this is the way they
prefer to do it, and is the only way I know of the have a
Word document with actual file attachments (not links)
inserted inside of it.
 
Are they sending the files to the Admin. with an extension of .PPS instead of
..PPT ? That (.PPS) will cause them to open in Slide Show mode.

I just tested this to be sure that Outlook wasn't doing something wierd, and if
I send myself a .PPT file via HTML formatted mail, it opens in Normal mode, as
expected, not Slide Show mode.
 
The files are in .PPT format. If you open it from the
email it is sent from, it opens in normal mode as you
noted. However, if you copy the attachment and paste it
into the agenda (word document), when you open it there it
opens in slide show mode.
 
I can't replicate your results. Have you tried saving the emailed presentations
to hard disk and then *inserting* them as file attachments rather than pasting
them?
 
If you save it to your hard drive first, when you try to
insert the presentation into the word doc, it inserts the
contents of the presentation rather than inserting the
file as an attachment.
-----Original Message-----
I can't replicate your results. Have you tried saving the emailed presentations
to hard disk and then *inserting* them as file
Click to expand...
attachments rather than pasting
 
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