Storing Emails from outlook.

[Guest]

What is the method/process of storing emails received from Outlook into the
computer?

Previously I been having trouble opening files that I had dragged and
dropped from outlook to a created folder. I was not able to open the email
after It was deleted from outlook. The icon on the folder still appeared but
when I tried to open it a pop up window appeared re3ading 'Outlook is unable
to open this file.'

How can I store these files?

Thank You for your help.

 

[F. H. Muffman]

What is the method/process of storing emails received from Outlook into
the
computer?

Previously I been having trouble opening files that I had dragged and
dropped from outlook to a created folder. I was not able to open the
email
after It was deleted from outlook. The icon on the folder still appeared
but
when I tried to open it a pop up window appeared re3ading 'Outlook is
unable
to open this file.'

What type of mail server are you using? That's the key question.

If it's an Exchange Server or IMAP, create a PST file and move the messages
into that (after checking with your corporate email retention policies).

If it's a pop3 server, your email already is on your machine, in a PST file.

 

[Guest]

I believe we are using a pop3 server but I do not think the server is saving
the emails to a separate folder. By dragging and dropping the email to a
folder created on my desktop will I be able to save and also open the email
to be read in the future. Can I delete the email from Outlook after i have
copied the email to the folder and will they still be viewable?

 

[F. H. Muffman]

I believe we are using a pop3 server but I do not think the server is
saving
the emails to a separate folder. By dragging and dropping the email to a
folder created on my desktop will I be able to save and also open the
email
to be read in the future. Can I delete the email from Outlook after i
have
copied the email to the folder and will they still be viewable?

If you're using a POP3 server, the emails are already on your machine, in a
PST file. Why do you want to save them as seperate files in the file
system? I wouldn't recommend it, mostly because you're not really going to
gain anything.

If you're worried about space in the PST, set up Auto Archive to move older
mail into a seperate PST file.

So, I guess the question is, what is your ultimate goal?

 

[Guest]

Well, we are a small business dealing with legal matters. We need to store
all emails as records.

So, If i simply copy and paste email from outlook to a folder on the server
will I be able to open and read it in the future. Or is there another more
efficient method.

Your help is greatly appreciated.

 

[Gordon]

Well, we are a small business dealing with legal matters. We need to
store
all emails as records.

So, If i simply copy and paste email from outlook to a folder on the
server
will I be able to open and read it in the future. Or is there another
more
efficient method.

That depends on what the future holds for Email client software. Your best
bet is to convert all the emails you need to keep into text files - that way
you will be able to read them with ANY text editor, and you won't ever come
up against the problem of not having the software to read them.

 

[F. H. Muffman]

"Opening stored emails." <[email protected]>
wrote in message


That depends on what the future holds for Email client software. Your best
bet is to convert all the emails you need to keep into text files - that
way you will be able to read them with ANY text editor, and you won't ever
come up against the problem of not having the software to read them.

I still don't really understand how an email in a text file is any more or
less of a 'record' then an email within the PST file. But hey, I'm not a
lawyer, so...

 

[Gordon]

I still don't really understand how an email in a text file is any more or
less of a 'record' then an email within the PST file. But hey, I'm not a
lawyer, so...

Mail clients come and go - will Outlook (if it still exists) in say 20
years be able to read pst files from today? A text file is a text file is a
text file.....

 

[F. H. Muffman]

Mail clients come and go - will Outlook (if it still exists) in say 20
years be able to read pst files from today? A text file is a text file is
a text file.....

True, but the legal standing of an email that is 20 years old is of
questionable merit. But, again, IANAL.

And, if you're going to go down that road, it isn't just the message, it's
the medium. Do you still have hardware that can read 20 year old media?