store emails according to domain name

  • Thread starter Thread starter Ondrej Sevecek
  • Start date Start date
O

Ondrej Sevecek

Hello,

I have created some folders (personal, no Exchange connection) to store my
several partners' mail messages. I would like to let the mails be
automaticly placed into an appropriate folder based on the sender's or
receiver's (for sent items) domain name.

The point here is I do not want specify exact email address, only the
@domain.com format and I want also store there my replyies and emails sent
to them.

How?

Many thanks
Ondra.
 
Ondrej Sevecek said:
I have created some folders (personal, no Exchange connection) to
store my several partners' mail messages. I would like to let the
mails be automaticly placed into an appropriate folder based on the
sender's or receiver's (for sent items) domain name.

The point here is I do not want specify exact email address, only the
@domain.com format and I want also store there my replyies and emails
sent to them.
Click to expand...

Outlook can't create folders on the fly with rules, so you're going to have
to create the domain-related folders manually and then add one (and maybe
two) rules to handle each domain from which you receive messages, probably
moving to the appropriate folder the first message you receive from or send
to a given domain.

Rules you should use for incoming messages (one for each domain you wish to
sort) should contain the condition "with specific words in the sender's
address", where those specific words are actually the string "domain.com".
Keep in mind, though, that a message arriving from "newdomain.com" (i.e.,
where your original rule references a substring of the new domain) won't be
able to distunguish between the two. For example, a rule looking for
"global.com" will also match a message arriving from "sbcglobal.com". It's
possible adding the "@" to the condition string will sort that out, but I
haven't tested that.

You may also want to have the option "In folders other than the Inbox, save
replies with original message" located on Tools>Options>E-mail
Options>Advanced E-mail Options, but a better approach may be to have rules
that execute on the sending of a message that contain the condition "with
specific words in the recipient's address", where those specific words are
also a string containing the domain name.
 
definitely the exact answer. many thanks.

O.

Brian Tillman said:
Outlook can't create folders on the fly with rules, so you're going to
have to create the domain-related folders manually and then add one (and
maybe two) rules to handle each domain from which you receive messages,
probably moving to the appropriate folder the first message you receive
from or send to a given domain.

Rules you should use for incoming messages (one for each domain you wish
to sort) should contain the condition "with specific words in the sender's
address", where those specific words are actually the string "domain.com".
Keep in mind, though, that a message arriving from "newdomain.com" (i.e.,
where your original rule references a substring of the new domain) won't
be able to distunguish between the two. For example, a rule looking for
"global.com" will also match a message arriving from "sbcglobal.com".
It's possible adding the "@" to the condition string will sort that out,
but I haven't tested that.

You may also want to have the option "In folders other than the Inbox,
save replies with original message" located on Tools>Options>E-mail
Options>Advanced E-mail Options, but a better approach may be to have
rules that execute on the sending of a message that contain the condition
"with specific words in the recipient's address", where those specific
words are also a string containing the domain name.
Click to expand...
 
have a problem now. I have created filter - to @domain.com store in a
folder, but when I send there an email, it is still in the "sent items".
Looks like the filter does not apply to outbound traffic (again, note I have
no exchange, using POP3/SMTP).

O.
 
Ondrej Sevecek said:
have a problem now. I have created filter - to @domain.com store in a
folder, but when I send there an email, it is still in the "sent
items". Looks like the filter does not apply to outbound traffic
(again, note I have no exchange, using POP3/SMTP).
Click to expand...

On outbound mail, if you have the option enabled to save a copy of your sent
items, you'll get one copy on the Sent Items folder and one in the folder
where the rule moves a copy. To eliminate the first, disable the option of
saving in your Sent Items folder. If you want to save messages that don't
fit your other rules, create a another outbound rule that moves a copy of
ALL outbound messages to the Sent Items folder and place it last in the rule
list. Then, make sure the prior rules contain the "stop processing more
rules" action.
 
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