Sharing Word Template Document on Shared Drive

  • Thread starter Thread starter Graham Gobell
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G

Graham Gobell

I have created a Word Template Document with a macro
added to allow unique numbering. This works ok if setup
on my pc, but what I would like to do is place this
template on a shared folder to allow multiple users to
create a new document using the same template. Does any
body know how this can be done

Thanks
 
You need to put the template into a folder that is defined as the workgroup
templates folder under Tools>Options>File Locations for ALL of the users.

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Please post any further questions or followup to the newsgroups for the
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Hope this helps
Doug Robbins - Word MVP
 
Thanks Doug

Do I also copy the settings.txt file which has the macro
to the same folder.
 
For more on the different kinds of templates and locations of templates
folders see http://addbalance.com/usersguide/templates.htm.

--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
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from my ignorance and your wisdom.
 
If you want each user to create documents with the same sequence of
numbering, then the settings.txt file will have to be available to all of
them (and you will need to modify the code to point to its location.

If each user is going to have their own sequence, then leave the code
pointing to c:\

--
Please post any further questions or followup to the newsgroups for the
benefit of others who may be interested. Unsolicited questions forwarded
directly to me will only be answered on a paid consulting basis.

Hope this helps
Doug Robbins - Word MVP
 
Doug

Would I be right in assuming that if I want 5 users at
one other office location, I would copy the template to
C:\Documents and Settings\All Users\Templates on the
users server and copy the settings.txt file to the C:\ of
the same server. When any of the 5 users want to create
a new document using that template, they would open Word
and select new file and this template will be shown in
their selection of templates to use and it will give a
unique reference number, and that if another user created
a new document at the same time, it will give them a
different number.

Graham
 
HI Graham,

It doesn't really matter where you put the settings.txt file AS LONG AS:

All users have access to read/write to that file\location

The code in the macro points to the location.

If the two users tried to do it at the exact same time, you could possibly
get a conflict, but it would have to be exactly the same time.

--
Please post any further questions or followup to the newsgroups for the
benefit of others who may be interested. Unsolicited questions forwarded
directly to me will only be answered on a paid consulting basis.

Hope this helps
Doug Robbins - Word MVP
 
Doug

Thanks for your help, the macro is working great.
However, hopefully one last question, I will be copying
the template and settings.txt file to a server, is there
a way or an amendment within the macro to have a specific
location to save to when the user click on Save rather
than saving to the users PC. As I would like the new
document to save to the server.

Graham
 
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