Sharing Outlook Folder

  • Thread starter Thread starter Keith
  • Start date Start date
K

Keith

I have one email account(from my ISP) that I share with my
wife. In Outlook that I have set up for her in her own XP
user account, I have a rule that filters incoming email to
put all my emails into a separate folder. Can I now access
this folder from Outlook when I am using my own XP user
account (on the same PC)? This would make life simpler.
 
Yes, place the pst-file on a location both can access. Then when you start
Outlook it will prompt you for the location of the pst-file. Browse to the
new loaction of the pst-file and hit OK. Do the same for the other account
and direct it to the same pst-file you did for the first account and you're
all set.

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Roady [MVP]
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Hi Roady,

I tried your suggestion. It works, sort of... I was hoping
that we could keep everything separate, including
Contacts, etc. and only share that one message folder.
Your suggestion means that the 2 users are basically all
using the same data for In box, Contacts, etc. Is there
any other way to just give me access to that one folder??

Thanks,
Keith
 
Not that one folder but the whole pst-file. File-> Open-> Outlook Data
File...

--
Roady [MVP]
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Also Outlook FAQ, How To's, Downloads and more...
Tip of the month:
-Create your own fully customized Toolbar
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Keith said:
I have one email account(from my ISP) that I share with my
wife. In Outlook that I have set up for her in her own XP
user account, I have a rule that filters incoming email to
put all my emails into a separate folder. Can I now access
this folder from Outlook when I am using my own XP user
account (on the same PC)? This would make life simpler.
Click to expand...

All mail in all folders in Outlook is kept in a single file, called a
Personal Folders file. The file type for this file os ".pst". You need to
place this file in a shared area, like a (Windows) folder under Shared
Files. Have your wife close Outlook and then locate the PST file in her
account (C:\Documents and Settings\{hername}\Application
data\Microsoft\Outlook\something.pst, where "something" may be "Outlook" or
some other file name). She'll need to enable showing Hidden files and
folders. She can then create a folder under Shared Files (like "Shared
Files\Outlook") and move the file there. When she starts Outlook the next
time, it will complain it can't find her Personal Folders file. She can
then browse to the file in Shared Files and it will open.

On your account, modify your mail profile (Control Panel>User Accounts>Mail)
to point to the shared PST and when you open Outlook, you'll have access to
the same mail store your wife uses.
--
Brian Tillman
Smiths Aerospace
3290 Patterson Ave. SE, MS 1B3
Grand Rapids, MI 49512-1991
Brian.Tillman is the name, smiths-aerospace.com is the domain.

I don't speak for Smiths, and Smiths doesn't speak for me.
 
Keith said:
Is there
any other way to just give me access to that one folder??
Click to expand...

You can place that one folder in a separate PST (by default, all folders in
Outlook are all in the same Personal Folders file) and put that PST in a
shared area. Call it, say, "Shared Mail Folders", and you both can add it
to your Outlook profile. There's nothing that says you can't have more than
one Personal Folders file. Your main one will have your user-specific
folders and the other will have your shared folders. You wife can modify
her rule to move it to the shared folder.
--
Brian Tillman
Smiths Aerospace
3290 Patterson Ave. SE, MS 1B3
Grand Rapids, MI 49512-1991
Brian.Tillman is the name, smiths-aerospace.com is the domain.

I don't speak for Smiths, and Smiths doesn't speak for me.
 
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