Select Highlight text only

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G

Guest

Hi,

I am reviewing a 150 point document and am highlighting the key points. I
would like at the end of it to display and print just the highlighted text
component ie, hide the unhighlighted bits.

I have tried to use the autosummarise function, but it doesn't only me to
select a display just highlighted text.

I am using Word 2000, please help or let me know another approach.

Thanks

Eric.
 
Eric,

You can use Edit>Replace to make something work for you.

Save a copy of your document first!!!

For example if you only want to display and print highligthed text and
maintain the spacial relationship between text, you could use the following
method.

Edit>Replace>More>Use Wildcards.

Click the Format>Highlight button
Click the Format>Hightlight button again.

Below the find what field you should see "not highlight"

Type a * in the find what field

Type a single space in the Replace with field.

Click replace all.


You can use the undo button (or CTRL+z) to restore the changes.
 
I tried this on a very short passage, and the Replace operation took quite a
long time, leaving the highlighted sections followed by hundreds of spaces
extending out beyond the margin. If I instead leave the "Find what" box
blank (no need to use wildcards) and replace with a space, then all the
highlighted text remains, each chunk separated from the next by a space. I
had highlighted single words, but if there are paragraphs highlighted, you
might want to use ^p instead of a space to separate them. I found that that
worked better when I had highlighted paragraphs or parts of paragraphs.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
 
Suzanne,

Your sample while "very short" was obviously longer than mine which didn't
include a paragraph mark. My intent with the method I proposed was to
display the highlighted text and maintain the spacial relationship in the
document. I see the error of my ways and a better way to that end would be
to use [!^13] vice * in the find what block. Your method is on the mark for
displaying the highlighted text condensed together.
 
My "very short" passage was my lorem ipsum AutoText, which is a little over
a page. Given the amount of time the Replace operation took, I would not
fancy using it on a document of even 20 pages, much less 150!

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

Greg said:
Suzanne,

Your sample while "very short" was obviously longer than mine which didn't
include a paragraph mark. My intent with the method I proposed was to
display the highlighted text and maintain the spacial relationship in the
document. I see the error of my ways and a better way to that end would be
to use [!^13] vice * in the find what block. Your method is on the mark for
displaying the highlighted text condensed together.

Suzanne S. Barnhill said:
I tried this on a very short passage, and the Replace operation took quite a
long time, leaving the highlighted sections followed by hundreds of spaces
extending out beyond the margin. If I instead leave the "Find what" box
blank (no need to use wildcards) and replace with a space, then all the
highlighted text remains, each chunk separated from the next by a space. I
had highlighted single words, but if there are paragraphs highlighted, you
might want to use ^p instead of a space to separate them. I found that that
worked better when I had highlighted paragraphs or parts of paragraphs.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

points.
I highlighted
text me
to
Click to expand...
Click to expand...
 
I concede :-). With 150 pages of dummy text and about 25% of it highlighted
the process took about 3 minutes ;-(



--
Greg Maxey/Word MVP
A Peer in Peer to Peer Support
My "very short" passage was my lorem ipsum AutoText, which is a
little over a page. Given the amount of time the Replace operation
took, I would not fancy using it on a document of even 20 pages, much
less 150!


Greg said:
Suzanne,

Your sample while "very short" was obviously longer than mine which
didn't include a paragraph mark. My intent with the method I
proposed was to display the highlighted text and maintain the
spacial relationship in the document. I see the error of my ways
and a better way to that end would be to use [!^13] vice * in the
find what block. Your method is on the mark for displaying the
highlighted text condensed together.

Suzanne S. Barnhill said:
I tried this on a very short passage, and the Replace operation
took quite a long time, leaving the highlighted sections followed
by hundreds of spaces extending out beyond the margin. If I instead
leave the "Find what" box blank (no need to use wildcards) and
replace with a space, then all the highlighted text remains, each
chunk separated from the next by a space. I had highlighted single
words, but if there are paragraphs highlighted, you might want to
use ^p instead of a space to separate them. I found that that
worked better when I had highlighted paragraphs or parts of
paragraphs.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.

Eric,

You can use Edit>Replace to make something work for you.

Save a copy of your document first!!!

For example if you only want to display and print highligthed text
and maintain the spacial relationship between text, you could use
the following method.

Edit>Replace>More>Use Wildcards.

Click the Format>Highlight button
Click the Format>Hightlight button again.

Below the find what field you should see "not highlight"

Type a * in the find what field

Type a single space in the Replace with field.

Click replace all.


You can use the undo button (or CTRL+z) to restore the changes.

:

Hi,

I am reviewing a 150 point document and am highlighting the key
points. I would like at the end of it to display and print just
the highlighted text component ie, hide the unhighlighted bits.

I have tried to use the autosummarise function, but it doesn't
only me to select a display just highlighted text.

I am using Word 2000, please help or let me know another approach.

Thanks

Eric.
Click to expand...
Click to expand...
Click to expand...
 
Greg/Suzanne,

Thanks for the rapid response, I will try tonight. Btw, 3 minutes is fast
from my perspective.

before I try the hints can you explain what is meant by:

^p and [!^13] ?

sorry to be ignorant.

Greg Maxey said:
I concede :-). With 150 pages of dummy text and about 25% of it highlighted
the process took about 3 minutes ;-(



--
Greg Maxey/Word MVP
A Peer in Peer to Peer Support
My "very short" passage was my lorem ipsum AutoText, which is a
little over a page. Given the amount of time the Replace operation
took, I would not fancy using it on a document of even 20 pages, much
less 150!


Greg said:
Suzanne,

Your sample while "very short" was obviously longer than mine which
didn't include a paragraph mark. My intent with the method I
proposed was to display the highlighted text and maintain the
spacial relationship in the document. I see the error of my ways
and a better way to that end would be to use [!^13] vice * in the
find what block. Your method is on the mark for displaying the
highlighted text condensed together.

:

I tried this on a very short passage, and the Replace operation
took quite a long time, leaving the highlighted sections followed
by hundreds of spaces extending out beyond the margin. If I instead
leave the "Find what" box blank (no need to use wildcards) and
replace with a space, then all the highlighted text remains, each
chunk separated from the next by a space. I had highlighted single
words, but if there are paragraphs highlighted, you might want to
use ^p instead of a space to separate them. I found that that
worked better when I had highlighted paragraphs or parts of
paragraphs.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.

Eric,

You can use Edit>Replace to make something work for you.

Save a copy of your document first!!!

For example if you only want to display and print highligthed text
and maintain the spacial relationship between text, you could use
the following method.

Edit>Replace>More>Use Wildcards.

Click the Format>Highlight button
Click the Format>Hightlight button again.

Below the find what field you should see "not highlight"

Type a * in the find what field

Type a single space in the Replace with field.

Click replace all.


You can use the undo button (or CTRL+z) to restore the changes.

:

Hi,

I am reviewing a 150 point document and am highlighting the key
points. I would like at the end of it to display and print just
the highlighted text component ie, hide the unhighlighted bits.

I have tried to use the autosummarise function, but it doesn't
only me to select a display just highlighted text.

I am using Word 2000, please help or let me know another approach.

Thanks

Eric.
Click to expand...
Click to expand...
Click to expand...
 
Troubled,

^p and [!^13] are just a few of a practically limitless array of codes that
you can use to define your Word searches. ^p and ^13 both represent the
paragraph mark. The ! and [ ] are wildcards. In this case [!^13} means
find everything but a paragraph mark. Here are some links to provide you
with the keys to the kingdom when using Word Find and Replace:

http://support.microsoft.com/?kbid=197855

http://www.gmayor.com/replace_using_wildcards.htm

Remember, the method I proposed leaves empty space where unhighlighted text
appeared. If your highlighting is sparese you could be left with lots of
white space. Suzanne's adapation is much more practical if all you want is
the highlighted text condensed together.



--
Greg Maxey/Word MVP
A Peer in Peer to Peer Support

Troubled!! said:
Greg/Suzanne,

Thanks for the rapid response, I will try tonight. Btw, 3 minutes is
fast from my perspective.

before I try the hints can you explain what is meant by:

^p and [!^13] ?

sorry to be ignorant.

Greg Maxey said:
I concede :-). With 150 pages of dummy text and about 25% of it
highlighted the process took about 3 minutes ;-(



--
Greg Maxey/Word MVP
A Peer in Peer to Peer Support
My "very short" passage was my lorem ipsum AutoText, which is a
little over a page. Given the amount of time the Replace operation
took, I would not fancy using it on a document of even 20 pages,
much less 150!


Suzanne,

Your sample while "very short" was obviously longer than mine which
didn't include a paragraph mark. My intent with the method I
proposed was to display the highlighted text and maintain the
spacial relationship in the document. I see the error of my ways
and a better way to that end would be to use [!^13] vice * in the
find what block. Your method is on the mark for displaying the
highlighted text condensed together.

:

I tried this on a very short passage, and the Replace operation
took quite a long time, leaving the highlighted sections followed
by hundreds of spaces extending out beyond the margin. If I
instead leave the "Find what" box blank (no need to use
wildcards) and
replace with a space, then all the highlighted text remains, each
chunk separated from the next by a space. I had highlighted single
words, but if there are paragraphs highlighted, you might want to
use ^p instead of a space to separate them. I found that that
worked better when I had highlighted paragraphs or parts of
paragraphs.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.

Eric,

You can use Edit>Replace to make something work for you.

Save a copy of your document first!!!

For example if you only want to display and print highligthed
text
and maintain the spacial relationship between text, you could use
the following method.

Edit>Replace>More>Use Wildcards.

Click the Format>Highlight button
Click the Format>Hightlight button again.

Below the find what field you should see "not highlight"

Type a * in the find what field

Type a single space in the Replace with field.

Click replace all.


You can use the undo button (or CTRL+z) to restore the changes.

:

Hi,

I am reviewing a 150 point document and am highlighting the key
points. I would like at the end of it to display and print just
the highlighted text component ie, hide the unhighlighted bits.

I have tried to use the autosummarise function, but it doesn't
only me to select a display just highlighted text.

I am using Word 2000, please help or let me know another
approach.

Thanks

Eric.
Click to expand...
Click to expand...
Click to expand...
 
More accurately, Greg's method gives you one space for every unhighlighted
character (and space?) in the document.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

Greg Maxey said:
Troubled,

^p and [!^13] are just a few of a practically limitless array of codes that
you can use to define your Word searches. ^p and ^13 both represent the
paragraph mark. The ! and [ ] are wildcards. In this case [!^13} means
find everything but a paragraph mark. Here are some links to provide you
with the keys to the kingdom when using Word Find and Replace:

http://support.microsoft.com/?kbid=197855

http://www.gmayor.com/replace_using_wildcards.htm

Remember, the method I proposed leaves empty space where unhighlighted text
appeared. If your highlighting is sparese you could be left with lots of
white space. Suzanne's adapation is much more practical if all you want is
the highlighted text condensed together.



--
Greg Maxey/Word MVP
A Peer in Peer to Peer Support

Troubled!! said:
Greg/Suzanne,

Thanks for the rapid response, I will try tonight. Btw, 3 minutes is
fast from my perspective.

before I try the hints can you explain what is meant by:

^p and [!^13] ?

sorry to be ignorant.

Greg Maxey said:
I concede :-). With 150 pages of dummy text and about 25% of it
highlighted the process took about 3 minutes ;-(



--
Greg Maxey/Word MVP
A Peer in Peer to Peer Support

Suzanne S. Barnhill wrote:
My "very short" passage was my lorem ipsum AutoText, which is a
little over a page. Given the amount of time the Replace operation
took, I would not fancy using it on a document of even 20 pages,
much less 150!


Suzanne,

Your sample while "very short" was obviously longer than mine which
didn't include a paragraph mark. My intent with the method I
proposed was to display the highlighted text and maintain the
spacial relationship in the document. I see the error of my ways
and a better way to that end would be to use [!^13] vice * in the
find what block. Your method is on the mark for displaying the
highlighted text condensed together.

:

I tried this on a very short passage, and the Replace operation
took quite a long time, leaving the highlighted sections followed
by hundreds of spaces extending out beyond the margin. If I
instead leave the "Find what" box blank (no need to use
wildcards) and
replace with a space, then all the highlighted text remains, each
chunk separated from the next by a space. I had highlighted single
words, but if there are paragraphs highlighted, you might want to
use ^p instead of a space to separate them. I found that that
worked better when I had highlighted paragraphs or parts of
paragraphs.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.

Eric,

You can use Edit>Replace to make something work for you.

Save a copy of your document first!!!

For example if you only want to display and print highligthed
text
and maintain the spacial relationship between text, you could use
the following method.

Edit>Replace>More>Use Wildcards.

Click the Format>Highlight button
Click the Format>Hightlight button again.

Below the find what field you should see "not highlight"

Type a * in the find what field

Type a single space in the Replace with field.

Click replace all.


You can use the undo button (or CTRL+z) to restore the changes.

:

Hi,

I am reviewing a 150 point document and am highlighting the key
points. I would like at the end of it to display and print just
the highlighted text component ie, hide the unhighlighted bits.

I have tried to use the autosummarise function, but it doesn't
only me to select a display just highlighted text.

I am using Word 2000, please help or let me know another
approach.

Thanks

Eric.
Click to expand...
Click to expand...
Click to expand...
 
If I can stick my oar in here, the reason Greg's method is slow is that he
is processing each character individually. This can be speeded up
dramatically by not doing that and processing the document as a whole.
Forget the wildcards and the space replacement and in the find what box
enter nothing, but under the 'more' options
Click the Format>Highlight button
Click the Format>Hightlight button again
Put the cursor in the replace with box and
Click the Format > Font > and set font colour to white.
The replace is instantaneous and just the highlighted items are displayed
leaving white space where the text has been 'removed'.
ie here you are not replacing text but text attributes.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com

<>>< ><<> ><<> <>>< ><<> <>>< <>><<>



More accurately, Greg's method gives you one space for every
unhighlighted character (and space?) in the document.


Greg Maxey said:
Troubled,

^p and [!^13] are just a few of a practically limitless array of
codes that you can use to define your Word searches. ^p and ^13
both represent the paragraph mark. The ! and [ ] are wildcards.
In this case [!^13} means find everything but a paragraph mark.
Here are some links to provide you with the keys to the kingdom when
using Word Find and Replace:

http://support.microsoft.com/?kbid=197855

http://www.gmayor.com/replace_using_wildcards.htm

Remember, the method I proposed leaves empty space where
unhighlighted text appeared. If your highlighting is sparese you
could be left with lots of white space. Suzanne's adapation is much
more practical if all you want is the highlighted text condensed
together.



--
Greg Maxey/Word MVP
A Peer in Peer to Peer Support

Troubled!! said:
Greg/Suzanne,

Thanks for the rapid response, I will try tonight. Btw, 3 minutes
is fast from my perspective.

before I try the hints can you explain what is meant by:

^p and [!^13] ?

sorry to be ignorant.

:

I concede :-). With 150 pages of dummy text and about 25% of it
highlighted the process took about 3 minutes ;-(



--
Greg Maxey/Word MVP
A Peer in Peer to Peer Support

Suzanne S. Barnhill wrote:
My "very short" passage was my lorem ipsum AutoText, which is a
little over a page. Given the amount of time the Replace operation
took, I would not fancy using it on a document of even 20 pages,
much less 150!


Suzanne,

Your sample while "very short" was obviously longer than mine
which didn't include a paragraph mark. My intent with the
method I proposed was to display the highlighted text and
maintain the spacial relationship in the document. I see the
error of my ways and a better way to that end would be to use
[!^13] vice * in the find what block. Your method is on the
mark for displaying the highlighted text condensed together.

:

I tried this on a very short passage, and the Replace operation
took quite a long time, leaving the highlighted sections
followed by hundreds of spaces extending out beyond the margin.
If I instead leave the "Find what" box blank (no need to use
wildcards) and
replace with a space, then all the highlighted text remains,
each chunk separated from the next by a space. I had
highlighted single words, but if there are paragraphs
highlighted, you might want to use ^p instead of a space to
separate them. I found that that worked better when I had
highlighted paragraphs or parts of paragraphs.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.

Eric,

You can use Edit>Replace to make something work for you.

Save a copy of your document first!!!

For example if you only want to display and print highligthed
text
and maintain the spacial relationship between text, you could
use the following method.

Edit>Replace>More>Use Wildcards.

Click the Format>Highlight button
Click the Format>Hightlight button again.

Below the find what field you should see "not highlight"

Type a * in the find what field

Type a single space in the Replace with field.

Click replace all.


You can use the undo button (or CTRL+z) to restore the changes.

:

Hi,

I am reviewing a 150 point document and am highlighting the
key points. I would like at the end of it to display and
print just the highlighted text component ie, hide the
unhighlighted bits.

I have tried to use the autosummarise function, but it doesn't
only me to select a display just highlighted text.

I am using Word 2000, please help or let me know another
approach.

Thanks

Eric.
Click to expand...
Click to expand...
Click to expand...
 
All techniques work fantastically!!! :=)))

However, 1 more question if I may:
1- Greg's technique leaves the diagrams on the document and leaves the
structure intact
2- Suzanne's techniques, is fast and takes all the blank spaces away as well
as diagrams in the document

the question, how do I use suzanne's technique but still leave the diagrams
in? note: the diagrams cannot be highlighted. The other option is how do I
use Greg's techniques but get rid of the blank spacings?

The document has alot of diagrams and tables, the tables are fine, they
remain intact.

Thanks

Eric.


Graham Mayor said:
If I can stick my oar in here, the reason Greg's method is slow is that he
is processing each character individually. This can be speeded up
dramatically by not doing that and processing the document as a whole.
Forget the wildcards and the space replacement and in the find what box
enter nothing, but under the 'more' options
Click the Format>Highlight button
Click the Format>Hightlight button again
Put the cursor in the replace with box and
Click the Format > Font > and set font colour to white.
The replace is instantaneous and just the highlighted items are displayed
leaving white space where the text has been 'removed'.
ie here you are not replacing text but text attributes.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com

<>>< ><<> ><<> <>>< ><<> <>>< <>><<>



More accurately, Greg's method gives you one space for every
unhighlighted character (and space?) in the document.


Greg Maxey said:
Troubled,

^p and [!^13] are just a few of a practically limitless array of
codes that you can use to define your Word searches. ^p and ^13
both represent the paragraph mark. The ! and [ ] are wildcards.
In this case [!^13} means find everything but a paragraph mark.
Here are some links to provide you with the keys to the kingdom when
using Word Find and Replace:

http://support.microsoft.com/?kbid=197855

http://www.gmayor.com/replace_using_wildcards.htm

Remember, the method I proposed leaves empty space where
unhighlighted text appeared. If your highlighting is sparese you
could be left with lots of white space. Suzanne's adapation is much
more practical if all you want is the highlighted text condensed
together.



--
Greg Maxey/Word MVP
A Peer in Peer to Peer Support

Troubled!! wrote:
Greg/Suzanne,

Thanks for the rapid response, I will try tonight. Btw, 3 minutes
is fast from my perspective.

before I try the hints can you explain what is meant by:

^p and [!^13] ?

sorry to be ignorant.

:

I concede :-). With 150 pages of dummy text and about 25% of it
highlighted the process took about 3 minutes ;-(



--
Greg Maxey/Word MVP
A Peer in Peer to Peer Support

Suzanne S. Barnhill wrote:
My "very short" passage was my lorem ipsum AutoText, which is a
little over a page. Given the amount of time the Replace operation
took, I would not fancy using it on a document of even 20 pages,
much less 150!


Suzanne,

Your sample while "very short" was obviously longer than mine
which didn't include a paragraph mark. My intent with the
method I proposed was to display the highlighted text and
maintain the spacial relationship in the document. I see the
error of my ways and a better way to that end would be to use
[!^13] vice * in the find what block. Your method is on the
mark for displaying the highlighted text condensed together.

:

I tried this on a very short passage, and the Replace operation
took quite a long time, leaving the highlighted sections
followed by hundreds of spaces extending out beyond the margin.
If I instead leave the "Find what" box blank (no need to use
wildcards) and
replace with a space, then all the highlighted text remains,
each chunk separated from the next by a space. I had
highlighted single words, but if there are paragraphs
highlighted, you might want to use ^p instead of a space to
separate them. I found that that worked better when I had
highlighted paragraphs or parts of paragraphs.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.

Eric,

You can use Edit>Replace to make something work for you.

Save a copy of your document first!!!

For example if you only want to display and print highligthed
text
and maintain the spacial relationship between text, you could
use the following method.

Edit>Replace>More>Use Wildcards.

Click the Format>Highlight button
Click the Format>Hightlight button again.

Below the find what field you should see "not highlight"

Type a * in the find what field

Type a single space in the Replace with field.

Click replace all.


You can use the undo button (or CTRL+z) to restore the changes.

:

Hi,

I am reviewing a 150 point document and am highlighting the
key points. I would like at the end of it to display and
print just the highlighted text component ie, hide the
unhighlighted bits.

I have tried to use the autosummarise function, but it doesn't
only me to select a display just highlighted text.

I am using Word 2000, please help or let me know another
approach.

Thanks

Eric.
Click to expand...
Click to expand...
Click to expand...
 
Eric,

Sensei Graham's solution is elegant, but doesn't meet your objective of
eliminating the white space.

You might try [!^13^g] in find what with use wildcards checked. This find
everything except paragraph marks and graphics. If your diagrams are
graphics they should be left intact (not sure about your captioning). Again
check format highlight twice to reflect "not highlight" for the find what
field.


--
Greg Maxey/Word MVP
A Peer in Peer to Peer Support

Troubled!! said:
All techniques work fantastically!!! :=)))

However, 1 more question if I may:
1- Greg's technique leaves the diagrams on the document and leaves the
structure intact
2- Suzanne's techniques, is fast and takes all the blank spaces away
as well as diagrams in the document

the question, how do I use suzanne's technique but still leave the
diagrams in? note: the diagrams cannot be highlighted. The other
option is how do I use Greg's techniques but get rid of the blank
spacings?

The document has alot of diagrams and tables, the tables are fine,
they remain intact.

Thanks

Eric.


Graham Mayor said:
If I can stick my oar in here, the reason Greg's method is slow is
that he is processing each character individually. This can be
speeded up dramatically by not doing that and processing the
document as a whole. Forget the wildcards and the space replacement
and in the find what box enter nothing, but under the 'more' options
Click the Format>Highlight button
Click the Format>Hightlight button again
Put the cursor in the replace with box and
Click the Format > Font > and set font colour to white.
The replace is instantaneous and just the highlighted items are
displayed leaving white space where the text has been 'removed'.
ie here you are not replacing text but text attributes.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com

<>>< ><<> ><<> <>>< ><<> <>>< <>><<>



More accurately, Greg's method gives you one space for every
unhighlighted character (and space?) in the document.


"Greg Maxey" <gro.spvm@yexamg (thats my e-mail address backwards)>
wrote in message Troubled,

^p and [!^13] are just a few of a practically limitless array of
codes that you can use to define your Word searches. ^p and ^13
both represent the paragraph mark. The ! and [ ] are wildcards.
In this case [!^13} means find everything but a paragraph mark.
Here are some links to provide you with the keys to the kingdom
when using Word Find and Replace:

http://support.microsoft.com/?kbid=197855

http://www.gmayor.com/replace_using_wildcards.htm

Remember, the method I proposed leaves empty space where
unhighlighted text appeared. If your highlighting is sparese you
could be left with lots of white space. Suzanne's adapation is
much more practical if all you want is the highlighted text
condensed together.



--
Greg Maxey/Word MVP
A Peer in Peer to Peer Support

Troubled!! wrote:
Greg/Suzanne,

Thanks for the rapid response, I will try tonight. Btw, 3 minutes
is fast from my perspective.

before I try the hints can you explain what is meant by:

^p and [!^13] ?

sorry to be ignorant.

:

I concede :-). With 150 pages of dummy text and about 25% of it
highlighted the process took about 3 minutes ;-(



--
Greg Maxey/Word MVP
A Peer in Peer to Peer Support

Suzanne S. Barnhill wrote:
My "very short" passage was my lorem ipsum AutoText, which is a
little over a page. Given the amount of time the Replace
operation took, I would not fancy using it on a document of
even 20 pages, much less 150!


Suzanne,

Your sample while "very short" was obviously longer than mine
which didn't include a paragraph mark. My intent with the
method I proposed was to display the highlighted text and
maintain the spacial relationship in the document. I see the
error of my ways and a better way to that end would be to use
[!^13] vice * in the find what block. Your method is on the
mark for displaying the highlighted text condensed together.

:

I tried this on a very short passage, and the Replace
operation took quite a long time, leaving the highlighted
sections
followed by hundreds of spaces extending out beyond the
margin.
If I instead leave the "Find what" box blank (no need to use
wildcards) and
replace with a space, then all the highlighted text remains,
each chunk separated from the next by a space. I had
highlighted single words, but if there are paragraphs
highlighted, you might want to use ^p instead of a space to
separate them. I found that that worked better when I had
highlighted paragraphs or parts of paragraphs.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to
the newsgroup so all may benefit.

Eric,

You can use Edit>Replace to make something work for you.

Save a copy of your document first!!!

For example if you only want to display and print highligthed
text
and maintain the spacial relationship between text, you could
use the following method.

Edit>Replace>More>Use Wildcards.

Click the Format>Highlight button
Click the Format>Hightlight button again.

Below the find what field you should see "not highlight"

Type a * in the find what field

Type a single space in the Replace with field.

Click replace all.


You can use the undo button (or CTRL+z) to restore the
changes.

:

Hi,

I am reviewing a 150 point document and am highlighting the
key points. I would like at the end of it to display and
print just the highlighted text component ie, hide the
unhighlighted bits.

I have tried to use the autosummarise function, but it
doesn't only me to select a display just highlighted text.

I am using Word 2000, please help or let me know another
approach.

Thanks

Eric.
Click to expand...
Click to expand...
Click to expand...
 
Thanks Hanshi Greg.

I will have another run.....

Greg Maxey said:
Eric,

Sensei Graham's solution is elegant, but doesn't meet your objective of
eliminating the white space.

You might try [!^13^g] in find what with use wildcards checked. This find
everything except paragraph marks and graphics. If your diagrams are
graphics they should be left intact (not sure about your captioning). Again
check format highlight twice to reflect "not highlight" for the find what
field.


--
Greg Maxey/Word MVP
A Peer in Peer to Peer Support

Troubled!! said:
All techniques work fantastically!!! :=)))

However, 1 more question if I may:
1- Greg's technique leaves the diagrams on the document and leaves the
structure intact
2- Suzanne's techniques, is fast and takes all the blank spaces away
as well as diagrams in the document

the question, how do I use suzanne's technique but still leave the
diagrams in? note: the diagrams cannot be highlighted. The other
option is how do I use Greg's techniques but get rid of the blank
spacings?

The document has alot of diagrams and tables, the tables are fine,
they remain intact.

Thanks

Eric.


Graham Mayor said:
If I can stick my oar in here, the reason Greg's method is slow is
that he is processing each character individually. This can be
speeded up dramatically by not doing that and processing the
document as a whole. Forget the wildcards and the space replacement
and in the find what box enter nothing, but under the 'more' options
Click the Format>Highlight button
Click the Format>Hightlight button again
Put the cursor in the replace with box and
Click the Format > Font > and set font colour to white.
The replace is instantaneous and just the highlighted items are
displayed leaving white space where the text has been 'removed'.
ie here you are not replacing text but text attributes.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com

<>>< ><<> ><<> <>>< ><<> <>>< <>><<>




Suzanne S. Barnhill wrote:
More accurately, Greg's method gives you one space for every
unhighlighted character (and space?) in the document.


"Greg Maxey" <gro.spvm@yexamg (thats my e-mail address backwards)>
wrote in message Troubled,

^p and [!^13] are just a few of a practically limitless array of
codes that you can use to define your Word searches. ^p and ^13
both represent the paragraph mark. The ! and [ ] are wildcards.
In this case [!^13} means find everything but a paragraph mark.
Here are some links to provide you with the keys to the kingdom
when using Word Find and Replace:

http://support.microsoft.com/?kbid=197855

http://www.gmayor.com/replace_using_wildcards.htm

Remember, the method I proposed leaves empty space where
unhighlighted text appeared. If your highlighting is sparese you
could be left with lots of white space. Suzanne's adapation is
much more practical if all you want is the highlighted text
condensed together.



--
Greg Maxey/Word MVP
A Peer in Peer to Peer Support

Troubled!! wrote:
Greg/Suzanne,

Thanks for the rapid response, I will try tonight. Btw, 3 minutes
is fast from my perspective.

before I try the hints can you explain what is meant by:

^p and [!^13] ?

sorry to be ignorant.

:

I concede :-). With 150 pages of dummy text and about 25% of it
highlighted the process took about 3 minutes ;-(



--
Greg Maxey/Word MVP
A Peer in Peer to Peer Support

Suzanne S. Barnhill wrote:
My "very short" passage was my lorem ipsum AutoText, which is a
little over a page. Given the amount of time the Replace
operation took, I would not fancy using it on a document of
even 20 pages, much less 150!


Suzanne,

Your sample while "very short" was obviously longer than mine
which didn't include a paragraph mark. My intent with the
method I proposed was to display the highlighted text and
maintain the spacial relationship in the document. I see the
error of my ways and a better way to that end would be to use
[!^13] vice * in the find what block. Your method is on the
mark for displaying the highlighted text condensed together.

:

I tried this on a very short passage, and the Replace
operation took quite a long time, leaving the highlighted
sections
followed by hundreds of spaces extending out beyond the
margin.
If I instead leave the "Find what" box blank (no need to use
wildcards) and
replace with a space, then all the highlighted text remains,
each chunk separated from the next by a space. I had
highlighted single words, but if there are paragraphs
highlighted, you might want to use ^p instead of a space to
separate them. I found that that worked better when I had
highlighted paragraphs or parts of paragraphs.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to
the newsgroup so all may benefit.

Eric,

You can use Edit>Replace to make something work for you.

Save a copy of your document first!!!

For example if you only want to display and print highligthed
text
and maintain the spacial relationship between text, you could
use the following method.

Edit>Replace>More>Use Wildcards.

Click the Format>Highlight button
Click the Format>Hightlight button again.

Below the find what field you should see "not highlight"

Type a * in the find what field

Type a single space in the Replace with field.

Click replace all.


You can use the undo button (or CTRL+z) to restore the
changes.

:

Hi,

I am reviewing a 150 point document and am highlighting the
key points. I would like at the end of it to display and
print just the highlighted text component ie, hide the
unhighlighted bits.

I have tried to use the autosummarise function, but it
doesn't only me to select a display just highlighted text.

I am using Word 2000, please help or let me know another
approach.

Thanks

Eric.
Click to expand...
Click to expand...
Click to expand...
 
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