Revision Marks (sidelines)

[Guest]

How can a print an amended document (Office XP) so that the changes are marked with a 'sideline' but without the 'revsion bubbles' or original text also being printed.

 

[Margaret Aldis]

How can a print an amended document (Office XP) so that the changes are

marked with a 'sideline' but without the 'revsion bubbles' or original text
also being printed.

In the Word 2002 options dialog you can turn off balloons, set the inserted
text mark to 'None' and set the bar, but you can't change the deleted text
appearance. To do this you have to resort to VBA:

Options.DeletedTextMark = wdDeletedTextMarkStrikeThrough

You can enter this in the Visual basic immediate window (Alt - F11,
Ctrl -G). You only need to run it once.

If you need to swap back and forth between a change bar and a full revision
marked format, you'll probably be better off with a pair of macros. This one
will give you change bars only:

Sub ShowChangebarsOnly()
With Options
' no text marking when printed
.InsertedTextMark = wdInsertedTextMarkNone
.InsertedTextColor = wdAuto
.DeletedTextMark = wdDeletedTextMarkHidden
.DeletedTextColor = wdByAuthor
.RevisedPropertiesMark = wdRevisedPropertiesMarkNone
.RevisedPropertiesColor = wdAuto
' print change bars
.RevisedLinesMark = wdRevisedLinesMarkRightBorder
.RevisedLinesColor = wdAuto
End With
' revisions visible and printing, no balloons
With ActiveWindow.View
.RevisionsMode = wdInLineRevisions
.ShowRevisionsAndComments = True
.ShowFormatChanges = False
.RevisionsView = wdRevisionsViewFinal
End With
End Sub

 

[Margaret Aldis]

Hi Ian

Thanks for the update. I hadn't noticed that
Options.DeletedTextMark = wdDeletedTextHidden
disables the inserted text colour changing (I'm usually making these changes
from macros anyway, to make the swap between change bars and full mark-up).

I think we may have found out why this option is missing in the dialog (was
missing altogether at one point - wdDeletedTextHidden was not recognised
before SR1) Easiest way to fix a teensy buggette, maybe ? ;-)

All seems to be working in 2003, anyway.

--
Margaret Aldis - Microsoft Word MVP
Syntagma partnership site: http://www.syntagma.co.uk

Thank you for the excellent help. I can now 'tune' revision marks to look as I would like them.

There is only one small hic-up. After changing the setting of

'Options.DeletedTextMark' it is then no longer possible to change the other
items in the track changes dialogue, eg Inserted text colour. However, this
is not a real problem since its just a matter of setting it once to your
preference and then leaving it.