Reuse tables (w/data) in Word 2007

[KJKurth]

I'm using Word 2007.

I have a legacy document that has many small tables in it. About half of the
tables are reused (both format and data) in other places in the document. So,
any time I update a table I have to remember to check if it was used
elsewhere and also update it there.

Is there a way to create and update a table in only one place while having
it "appear" in another place? I don't want to have to keep updating the same
table in two places.

Thanks.

 

[Jay Freedman]

I'm using Word 2007.

I have a legacy document that has many small tables in it. About half
of the tables are reused (both format and data) in other places in
the document. So, any time I update a table I have to remember to
check if it was used elsewhere and also update it there.

Is there a way to create and update a table in only one place while
having it "appear" in another place? I don't want to have to keep
updating the same table in two places.

Thanks.

Yes, you can.

- Select one entire table and insert a bookmark (on the Insert ribbon, click
Bookmark in the Links group) that surrounds the whole table.

- Go to the place where the table should be repeated. On the References tab,
click Cross-reference in the Captions group. Set the dropdown to Bookmarks,
and select the name of the bookmark you assigned to the table. (This is
instead of having a manual copy of the table there.)

- Repeat for other tables.

- Whenever you change one of the bookmarked tables, select the whole
document (Ctrl+A) and update fields (F9).

--
Regards,
Jay Freedman
Microsoft Word MVP
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[KJKurth]

Perfect!

I had a feeling it was possible using bookmarks, but I couldn't figure it
out by using the help. And, now that I found how to show the the bookmarks,
I'm all set.

Thanks for your help, Jay.