Reducing bloated Word files

  • Thread starter Thread starter Mat
  • Start date Start date
M

Mat

Hi
I have a 8 page Word doc that is editted daily - items
removed, added etc. This file has grown and the size is
becoming an issue when it is emailed daily. Does anyone
have any pointers to reduce the file size ?
I have looked on the net but there are not too many
helpful sites that resolves this problem. Any help would
be greatly appreciated.
Thanks
Mat.
 
-----Original Message-----
Hi
I have a 8 page Word doc that is editted daily - items
removed, added etc. This file has grown and the size is
becoming an issue when it is emailed daily. Does anyone
have any pointers to reduce the file size ?
I have looked on the net but there are not too many
helpful sites that resolves this problem. Any help would
be greatly appreciated.
Thanks
Mat.
.
Click to expand...
Convert to a PDF. There are free PDF writers. Two are:

http://www.primopdf.com/

and

http://www.win2pdf.com/

The PDFs are readable with the free Adobe Reader 7
available at:
http://www.adobe.com/products/acrobat/readstep2.html

If your readers use pre-Windows XP, Adobe Reader 6 is
available from http://www.myscacc.org/Links.htm See the 4th
bullet at the top left table cell.
 
There are a number of reasons for excessive file size, including:

1. Fast Saves: Disable this at on the Save tab of Tools | Options.

2. Preview Picture: Clear the check box on the Summary tab of File |
Properties.

3. Versions (File | Versions): Make sure "Automatically save version on
close" is not turned on.

4. Revisions (Tools | Track Changes):
Highlight Changes: Make sure "Highlight changes on screen" is turned on
(or that "Final Showing Markup" is displayed).
Accept/Reject Changes: If "Accept All" or "Reject All" is available then
revisions are present; accept or reject all changes, then turn Track Changes
off.

5. Embedded True Type fonts (Tools | Options | Save); embedding fonts should
be avoided wherever possible.

6. Embedded graphics: When feasible, it is preferable to link the graphics.
That is, when you insert the graphic, click the arrow beside Insert in the
Picture dialog and choose Link to File rather than Insert or Insert and
Link.

7. Embedded objects: These are even worse than ordinary graphics saved with
the document. If you see an { EMBED } code, the graphic is an OLE object.
Unless you need to be able to edit the object in place, unlink it using
Ctrl+Shift+F9.

8. File format: Make sure you are saving as a Word document; in some cases
..rtf (Rich Text Format) files are significantly larger than .doc files.

9. Document corruption: See
http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

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all may benefit.
 
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