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  • Thread starter Thread starter John
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J

John

Good morning,

In outlook 2003 when you type an e-mail address in the TO:field, sometimes a
blue name appears, well, those names comes from a file, what is the name of
that file and where can I find it?

Thanks in advance.

John
 
John said:
Good morning,

In outlook 2003 when you type an e-mail address in the TO:field, sometimes a
blue name appears, well, those names comes from a file, what is the name of
that file and where can I find it?

Thanks in advance.

John
Click to expand...

N2K. It's located at C:\documents and settings\%username%\Application
Data\Microsoft\Outlook. It's a good thing to back up and it holds up to
2000 addresses.

M
 
It's a good thing to back up
I would say that it is even better to actually store the contacts you want
to keep in your Contacts folder as the nk2-file is just a cache file; the
addresses in there are not being kept there forever.
 
Roady said:
I would say that it is even better to actually store the contacts you
want to keep in your Contacts folder as the nk2-file is just a cache
file; the addresses in there are not being kept there forever.
Click to expand...

Depends. In my business, inquiries don't merit being in the contacts
folder as I only communicate with them a few times and that's it. Having
the cache makes that easier without filling up my contacts with people I
will never contact again. Therefore, I keep people in contacts who I
contact regularly and the others in N2K and by the time their details
get removed, I'm done with them or they've already been moved to the
contacts folder if future contact is necessary.

M
 
Which makes backing it up even more questionable. If you are having active
discussions with those people, you'd still have their contact information
easily available via other means; you're not losing anything by losing the
nk2-file.

The nk2-file is a convenience feature and not a data storage file so you
really shouldn't see it like that. Yes, you can back it up and restore it
most of the times but that doesn't mean that it is good practice to rely on
it that much that you need to back it up ;-)
 
Roady said:
Which makes backing it up even more questionable. If you are having
active discussions with those people, you'd still have their contact
information easily available via other means; you're not losing anything
by losing the nk2-file.

The nk2-file is a convenience feature and not a data storage file so you
really shouldn't see it like that. Yes, you can back it up and restore
it most of the times but that doesn't mean that it is good practice to
rely on it that much that you need to back it up ;-)
Click to expand...

Yes, I could search for the email in sent items. I find it more useful
if, for example, I have written material where the client has written
their email address but it's not readable.

M
 
Sure, I'm not debating that the feature is not useful and definitely in
certain scenarios it is handy to be able to keep the cache during a
migration when possible.

My point was that I wouldn't want to make such a general recommendation to
back it up (and rely on it) as you did to the OP. People should understand
that the nk2-file is not the place where contact information is stored in
Outlook. If you really want to keep your contact information you should
store the contact in the Contacts folder.
 
Roady said:
Sure, I'm not debating that the feature is not useful and definitely in
certain scenarios it is handy to be able to keep the cache during a
migration when possible.

My point was that I wouldn't want to make such a general recommendation
to back it up (and rely on it) as you did to the OP. People should
understand that the nk2-file is not the place where contact information
is stored in Outlook. If you really want to keep your contact
information you should store the contact in the Contacts folder.
Click to expand...

Agreed and I'm sorry if I caused any confusion.

M
 
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