Quick Parts/Inserting Text File

  • Thread starter Thread starter Office Gal
  • Start date Start date
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Office Gal

I have a two-page document I frequently need to insert into certain
contracts. I notice that when I insert it as either a "text from file" or a
"quick part," the formatting gets all screwed up -- the text is the wrong
font, the spacing is too wide and the original two-page document sometimes
turns into 4+ pages with all the weird spacing and font issues. Is there a
way to keep the inserted document/text the way it is originally supposed to
appear? I'm using Word 2007.
 
Insert a Section Break (New Page) before where you are going to import
your file, and also at the end of the file you're importing.

So long as your inserted file doesn't have any Styles with the same
name as but different formatting from the main document (and is set to
the same default printer), you shouldn't have problems.
 
Before you insert the document, be sure to format it in unique styles (that
is, styles that aren't present in the target document).

Alternatively, try *pasting* in the contents and make use of the Paste
Options to preserve the formatting.
 
Thanks for the tips.

Stefan Blom said:
Before you insert the document, be sure to format it in unique styles (that
is, styles that aren't present in the target document).

Alternatively, try *pasting* in the contents and make use of the Paste
Options to preserve the formatting.

--
Stefan Blom
Microsoft Word MVP






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