Public Folders permissions question

  • Thread starter Thread starter Linn Kubler
  • Start date Start date
L

Linn Kubler

Hi,

Using Outlook 2003 with Exchange 2003. We are using public folders and
created a custom form. I set the permissions so that everyone that uses it
is an editor, I am the owner. It is my understanding that this will protect
the form so that my users can't mess with the layout.

I have a new user who has twice in the last week deleted columns from that
custom form. I've double checked and she has editor rights. Two questions,
how can I prevent her from deleting the columns and how can I get her back
to the original form I designed?

This only seems to be affecting her, her changes don't affect anyone else
that I've noticed.

Thanks in advance,
Linn
 
Forms don't have columns. Please provide a more details description of the problem.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
 
Oh wait, maybe it's the view I'm thinking of. I did create a custom form
for this calendar folder in public folders but that is used when they double
click on an entry. I'm talking about the view that looks like a spreadsheet
with columns and rows. If you right click on a column header, one of the
options is 'remove this column'. I don't know how else the columns could be
dissapearing.

None of my users know how the columns are dissapearing from this folder but
none the less, they are dissapearing. Actually, it's really just one user
but it has happened to her multiple times in the last three weeks.

So is it possible to lock down these columns so they are not deletable? Or,
if not, is it possible to reload the designed view for a specific user?
Dose my description make sense?

Thanks,
Linn

Forms don't have columns. Please provide a more details description of the
problem.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
 
Yes, you're thinking of a view, not a folder. See if this helps:

To force users to see a custom view when they open a public folder:

-- Create the custom view, choosing the "On this folder, visible to everyone" option.

-- Choose View | Current View | Define Views. Select the desired view, and click Publish. At the bottom of that dialog, check the box for "Only show views created for this folder."

-- On the folder's Properties dialog, on the Administration tab, select your view as the Initial View on Folder.


--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
 
Sue,

I have the "Only show views created for this folder" checked but I think
that only has to do with what views are shown in the 'Views for folder
"Deliveries":' grid. But I could be mistaken.

On the Administration view I do have my view selected as the "Initial view
on folder".

On the General tab of the properties for this folder there is a check box
for "Automatically generate Microsoft Exchange views", any idea what this
does?

It doesn't really seem like there is anyway to protect the view layout or to
even reload the original view definition after you've altered it.

Thanks much,
Linn

Yes, you're thinking of a view, not a folder. See if this helps:

To force users to see a custom view when they open a public folder:

-- Create the custom view, choosing the "On this folder, visible to
everyone" option.

-- Choose View | Current View | Define Views. Select the desired view, and
click Publish. At the bottom of that dialog, check the box for "Only show
views created for this folder."

-- On the folder's Properties dialog, on the Administration tab, select your
view as the Initial View on Folder.


--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
 
Try displaying the folder, then run this little bit of VBA code after you edit it to use the name of your saved view:

Sub LockView()
Dim vw As Outlook.View
Set vw = Application.ActiveExplorer.Views("Name of your view")
vw.LockUserChanges = True
vw.Save
End Sub

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
 
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