Printing Envelopes from a data base

[Jean Stockham]

I am using Word 2002 which came in a Works Suite. I
separated Word from the rest as was having trouble with
it.
However, have a big data base I made when I was using
Works 2000 and have used it successfully. When I tried
to print a small database I just set up, I can't get a
preview for printing and that is necessary for it to
print an address. I have followed the directions under
Tools, Letters & Mailing, Mail Merge Wizard. Sometimes I
get an address, spread out on the envelope, with the city
and state repeating a couple of times!
Help!!
Jean in OK

 

[Cindy M -WordMVP-]

Hi Jean,

Start with a new document.

Go to Tools/Letters and Mailings and display the Mail merge
toolbar.

Click the first button to choose the type (envelope), then
select the envelope size.

Click the second button to select the data source table.

Now click in the envelope roughly where the address should
come. You should see a frame where the address will be
positioned.

Click the "Insert Merge fields" button (sixth from the left
on my installation) to display a list of fields.

Select a field name, then click Insert. You can either
insert all the field names at once, then go back and insert
spaces and line breaks. Or you can close the dialog box and
re-open it, as you require.

You should be seeing <<Field name>> for each field you
insert.

Now click the <<ABC>> button to pre-view the data.

Use the "Merge to new document" button to see all the
envelopes, one under the other. You can then print this.

I am using Word 2002 which came in a Works Suite. I
separated Word from the rest as was having trouble with
it.
However, have a big data base I made when I was using
Works 2000 and have used it successfully. When I tried
to print a small database I just set up, I can't get a
preview for printing and that is necessary for it to
print an address. I have followed the directions under
Tools, Letters & Mailing, Mail Merge Wizard. Sometimes I
get an address, spread out on the envelope, with the city
and state repeating a couple of times!

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun
8 2004)
http://www.word.mvps.org

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