Print Access Only

  • Thread starter Thread starter Carol
  • Start date Start date
C

Carol

Does anybody know if it possible to restrict access to a
file so that it can only be printed. I know you can
make the file "read only", but this still means the file
can be edited and the new version printed or saved under
a new file name. I want to know if it is possible to
allow it to be printed only, maybe from the folder,
without opening it.
 
G'day "Carol" <[email protected]>,

Its impossible to fully lock down, but you can go someway towards
doing this

Make the document comment something like "Only available for printing"
so they see that when they select the file.

Then, inside the ThisDocument object for that document, write a
Document_Open and New subbies like this (change Word Heretic to your
user name so you can still edit the document)

Private Sub Document_New()
Application.OnTime Now + "00:00:05", "PrintMe"
End Sub

Private Sub Document_Open()
Application.OnTime Now + "00:00:05", "PrintMe"
End Sub

Public Sub PrintMe()
If Application.UserName <> "Word Heretic" Then
ActiveDocument.PrintOut

ActiveDocument.Close
If Documents.Count = 0 Then Application.Quit
End If
End Sub


It is possible to get around this, but the average user will probably
not think of the means. WordPad and Insert File come to mind
immediately.

Steve Hudson - Word Heretic
Want a hyperlinked index? S/W R&D? See WordHeretic.com

steve from wordheretic.com (Email replies require payment)


Carol reckoned:
 
Carol,

As Steve indicates, there is no sure-fire way. Steve's method will work if
you can depend on all your users having macro security set to less than
"High" and clicking "Enable macros" if it is set to "Medium". The usual way
that documents are shared these days for viewing and printing but not
editing is by converting them to Portable Document Format (PDF). If you
don't already have access to Adobe Acrobat Writer, there are free utilities
that can do the conversion available for download on the web. The one I've
been hearing about in these newsgroups is CutePDF. Hope that helps.

cjd
 
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