Outlook should prompt before saving email in Sent folder

  • Thread starter Thread starter Guest
  • Start date Start date
G

Guest

Lotus Notes allows you to set an option that allows you to have it prompt you
after sending an email to keep a copy of the email in the Sent Items or not.
Simply put, the largest amount of email items that clog up your Exchange or
PST is in the Sent Items. The easiest way to help resolve this is to have an
option that would allow Outlook to ask the user if they want to keep of copy
of the email they just sent.

If 50% of the time you answer No to the prompt, then you just cut your
mailbox size dramatically.

----------------
This post is a suggestion for Microsoft, and Microsoft responds to the
suggestions with the most votes. To vote for this suggestion, click the "I
Agree" button in the message pane. If you do not see the button, follow this
link to open the suggestion in the Microsoft Web-based Newsreader and then
click "I Agree" in the message pane.

http://www.microsoft.com/office/com...b1d765c20&dg=microsoft.public.outlook.general
 
sverne said:
Lotus Notes allows you to set an option that allows you to have it
prompt you after sending an email to keep a copy of the email in the
Sent Items or not. Simply put, the largest amount of email items that
clog up your Exchange or PST is in the Sent Items. The easiest way
to help resolve this is to have an option that would allow Outlook to
ask the user if they want to keep of copy of the email they just sent.
Click to expand...

Outlook provides a way to do this, although it's not a prompt. Before
clicking Send, click View>Options and uncheck the "Save sent message to"
box, if saving sent messages is your default or check the box if not saving
them is your default.
 
I agree totally with this. Work accounts are really hard to keep under the
storage MB size limit. It would be a great and simple feature to help not
save those rubbish or large emails we all send. The suggested work-around of
going into View>Options and unchecking is not workable as it's too time
consuming.
 
We have a large company migrating over to Outlook from Lotus Notes. I am
very concerned about this feature not being available and our Sent Message
Folders piling up to quickly. This was a common feature in Lotus Notes that
we all used and view/options and unchecking is not a workable solution. We
need a window to pop up that asks us if we want to save it into sent messages
or not where we can click once on yes or no. This is a huge timesaver. It
shouldn't take much to get this done. I am extremely surprised that
Microsoft hasn't added this feature yet.
 
I know it's an old thread, but new readers may encounter the same problem. So
here's a makro that prompts you, and it works in Outlook 2007. I don't know
about previous versions, but my guess is that it will work there too:

Private Sub Application_ItemSend(ByVal Item As Object, Cancel As Boolean)

svar = MsgBox("Do you want to save the message?", vbYesNo, "Save mail")

If svar = vbNo Then
Item.DeleteAfterSubmit = True
Else
Item.DeleteAfterSubmit = False
End If

End Sub
 
Back
Top