Outlook message reformatting

[Anteater]

Sometimes I receive a great email message that I want to keep or redistribute
but I want to reformat the odd paragraph formatting of the email (sometimes
every line has been paragraphed and then the next line is 1" to the left of
it but with 3 words and another paragraph mark. I've been able to get rid of
the > by using Edit/Replace but I can't figure out how to EASILY make these
messages easier and more standard to read.

 

[VanguardLH]

Sometimes I receive a great email message that I want to keep or redistribute
but I want to reformat the odd paragraph formatting of the email (sometimes
every line has been paragraphed and then the next line is 1" to the left of
it but with 3 words and another paragraph mark. I've been able to get rid of
the > by using Edit/Replace but I can't figure out how to EASILY make these
messages easier and more standard to read.

Each line is actually a hard-line, not a soft-line within a paragraph.
So what you have for each hard-line is a paragraph. You will need to
position the cursor to the end of the line to hit Del to remove the
newline characters (CR-LF in a doc, <br> or <p> in HTML). This is the
same way that you manually merge paragraphs. Then you will have one
hard-line composing the entire paragraph which will then wrap according
the width of the window or page size.

For Word, if you enable the display of formatting characters, I suspect
that you will see the paragraph and newline (manual line break) markers.
You could do a search and replace all operation. You would replace the
paragraph (backwards "P") or manual line break (leftward arrow)
characters with a space character. You would need to use the Special
button in the search and replace dialog to insert the formatting
character into a field. It is possible this results in multiple spaces
if the lines had trailing spaces so you would have to search and replace
all contiguous 2 space characters with 1 space character, and repeat
until no 2 contiguous space characters were found anymore.

Hard to know what you are using for Outlook since you didn't mention
WHICH version of it that you use, and you also never mentioned if you
used the embedded new-mail editor in Outlook or instead use Word (in
OL2007, you're stuck using Word).

 

[Milly Staples [MVP - Outlook]]

http://www.dsoft.com.tr/stripmail/

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, Anteater asked:

| Sometimes I receive a great email message that I want to keep or
| redistribute but I want to reformat the odd paragraph formatting of
| the email (sometimes every line has been paragraphed and then the
| next line is 1" to the left of it but with 3 words and another
| paragraph mark. I've been able to get rid of the > by using
| Edit/Replace but I can't figure out how to EASILY make these messages
| easier and more standard to read.

 

[Anteater]

Thank you. This is what I have been doing in the past. I had hoped for
something quicker and less time consuming. Some of the stories I would like
to save in MS Word are long and the deletion of the paragraph marks and the
re-blocking of partial sentences is a pain. By the way, I am using Outlook
2003. I don't know if I am using the embedded new email editor of Outlook. I
am using HTML instead of Word for my Outlook message format, if that is what
you need to know. Thanks!
Anteater
By the way, earlier today I opened up my Outlook and the MS posting
notification email. I clicked on the "Read and Rate the Response" hyperlink,
and I was sent to a blank screen. I waited several minutes to see if
something would eventually pop up. Nothing. I tried it over and over and
over. I found the http code for the link and tried it. Nothing. Finally I
went to Microsoft.com homepage and wove my way through the channels to find
my way back to this community and this thread.
A minute ago, however, while I was in this Discussion Group site, and I went
back to my Outlook posting notifcation and tried clicking on the "Read and
Rate the Response" hyperlink. I was taken immediately to the Office
Discussion Group site. Does the MS site show a blank screen frequently when
one tries to get to this discussion group site?

 

[VanguardLH]

Thank you. This is what I have been doing in the past. I had hoped for
something quicker and less time consuming. Some of the stories I would like
to save in MS Word are long and the deletion of the paragraph marks and the
re-blocking of partial sentences is a pain. By the way, I am using Outlook
2003. I don't know if I am using the embedded new email editor of Outlook. I
am using HTML instead of Word for my Outlook message format, if that is what
you need to know. Thanks!

I haven't used the utility mentioned by Milly. Did you try it?
Personally I would reconsider editing someone else's e-mail and then
trying to pretend to other recipients that THAT is what I got and
forwarded to them. Rather than send it inline - which means the
original post is NOT included in your message and that the original
content is ALWAYS edited - forward it as an attachment. Then the
recipients to whom you forward that message get the original message,
not your modified version of it. Forwarding as attachment means the new
recipients also get the headers and an unmodified version of the
original e-mail. Inline forwarding means they get your modified version
and with no headers (so no evidence that it really did come from the
originator).

By the way, earlier today I opened up my Outlook and the MS posting
notification email. I clicked on the "Read and Rate the Response" hyperlink,
and I was sent to a blank screen. I waited several minutes to see if
something would eventually pop up. Nothing. I tried it over and over and
over. I found the http code for the link and tried it. Nothing. Finally I
went to Microsoft.com homepage and wove my way through the channels to find
my way back to this community and this thread.
A minute ago, however, while I was in this Discussion Group site, and I went
back to my Outlook posting notifcation and tried clicking on the "Read and
Rate the Response" hyperlink. I was taken immediately to the Office
Discussion Group site. Does the MS site show a blank screen frequently when
one tries to get to this discussion group site?

I don't use the webmail-for-dummies interface that Microsoft uses as a
gateway to Usenet in pretending they have a forum. You might want to
instead use a newsreader to connect to NNTP (network news transfer
protocol) hosts to do newsgroups. You probably already have Outlook
Express although other NNTP clients are available. Configure it to
connect to Microsoft's NNTP host (msnews.microsoft.com). No
registration or login credentials are required (but wouldn't be a bad
move by Microsoft).

 

[Anteater]

Hello? I want to make stories and humor more easy and standard to read rather
than trying to perjure someone else's email! I am speaking of nameless jokes
and emails that would be easier for the next person to read. I am NOT trying
to take credit for what isn't mine. If the email had an author I always
insert it.
Geez.