Outlook, contacts and address book

  • Thread starter Thread starter Smurk
  • Start date Start date
S

Smurk

Hello
When I opne a distribution list that is empty, and I want to add addresses
it opens the address book. That means I have a bunch of names that I do not
know about unless I can 'see' what they relate to ie: category. Sorrily
that does not exisits in the PAB but there is no way to create a
distribution list without the PAB? or is there?
This is beyond confusing at the least.....
I need a simple thing from one side I have a series of contacts sorted by
categories. I have a distribution list and I want to have the contacts from
a specific category to be in the distribution list.
How can I do that without invoking black magic?
thanks you
Yves Bodson
(e-mail address removed)


--





=====================================

You are welcome to visit my digital art gallery at http://www.ybdigitals.com
or my digital photography gallery at http://www.pbase.com/yves
Then listen to Mark Twain who once advised; "blessed is the man, who having
nothing to say, does not proceed to prove it."
This led us to consider that if "insanity is being defined as: "repeating
the same behavior despite consistently obtaining the same undesirable
results", then 'no one ever won a medal for being in the audience. Which
could relate to the second law of thermodynamics which can be summarized as
"you can't get something for nothing."
The world wouldn't be
In such a snarl
If Marx had been Groucho
Instead of Karl.
Le temps n'attend personne. Rassemble chaque instant qu'il te reste
et il sera de grande valeur.
Thank you.
 
All Contact data resides in Contact Folders, not an address book. Outlook
has not used a PAB for years and does not need one. Contact Folders have
supported distribution lists for years. The Outlook Address Book replaced
the PAB and is simply a dynamic view of the electronic addresses contained
in your Contacts Folders. DL's in your Contact Folders will appear in the
Outlook Address Book.
 
Ok I take this but then how do I fill a distribution list directly from the
categories I have setup in contacts without facing the PAB?
Is there something wrong with my setup? and in that case how can I fix it...
?
Thank you
Yves

Russ Valentine said:
All Contact data resides in Contact Folders, not an address book. Outlook
has not used a PAB for years and does not need one. Contact Folders have
supported distribution lists for years. The Outlook Address Book replaced
the PAB and is simply a dynamic view of the electronic addresses contained
in your Contacts Folders. DL's in your Contact Folders will appear in the
Outlook Address Book.
--
Russ Valentine
[MVP-Outlook]
Smurk said:
Hello
When I opne a distribution list that is empty, and I want to add addresses
it opens the address book. That means I have a bunch of names that I do
not
know about unless I can 'see' what they relate to ie: category. Sorrily
that does not exisits in the PAB but there is no way to create a
distribution list without the PAB? or is there?
This is beyond confusing at the least.....
I need a simple thing from one side I have a series of contacts sorted by
categories. I have a distribution list and I want to have the contacts
from
a specific category to be in the distribution list.
How can I do that without invoking black magic?
thanks you
Yves Bodson
(e-mail address removed)


--





=====================================

You are welcome to visit my digital art gallery at
http://www.ybdigitals.com
or my digital photography gallery at http://www.pbase.com/yves
Then listen to Mark Twain who once advised; "blessed is the man, who
having
nothing to say, does not proceed to prove it."
This led us to consider that if "insanity is being defined as: "repeating
the same behavior despite consistently obtaining the same undesirable
results", then 'no one ever won a medal for being in the audience. Which
could relate to the second law of thermodynamics which can be summarized
as
"you can't get something for nothing."
The world wouldn't be
In such a snarl
If Marx had been Groucho
Instead of Karl.
Le temps n'attend personne. Rassemble chaque instant qu'il te reste
et il sera de grande valeur.
Thank you.
Click to expand...
Click to expand...
 
The question is, if you already have Categories, why do you need a DL? There
is little reason to create a DL if you've already gone to the trouble of
creating categories. Categories can be used the same way you would a DL.
Just switch to the By Category View, select the Category Header, then
Actions > New Message to Contact...

If you still feel you must create a DL from a Category, there is a clumsy
way to do so. Change the Contacts Folder View to by Category. Right click
and drag the Category required to a newly created Contacts subfolder then
choose Copy. Make sure the new subfolder has been enabled as an email
address book by right clicking on it and choosing Properties > Outlook
Address Book Tab > and check the box to enable as email address book. Create
your new Distribution List, give it a name and make sure the Show Names drop
down field points to this new subfolder. Then shift select all the contacts
and add them to the DL.
--
Russ Valentine
[MVP-Outlook]
Smurk said:
Ok I take this but then how do I fill a distribution list directly from
the
categories I have setup in contacts without facing the PAB?
Is there something wrong with my setup? and in that case how can I fix
it...
?
Thank you
Yves

Russ Valentine said:
All Contact data resides in Contact Folders, not an address book. Outlook
has not used a PAB for years and does not need one. Contact Folders have
supported distribution lists for years. The Outlook Address Book replaced
the PAB and is simply a dynamic view of the electronic addresses
contained
in your Contacts Folders. DL's in your Contact Folders will appear in the
Outlook Address Book.
--
Russ Valentine
[MVP-Outlook]
Smurk said:
Hello
When I opne a distribution list that is empty, and I want to add addresses
it opens the address book. That means I have a bunch of names that I
do
not
know about unless I can 'see' what they relate to ie: category.
Sorrily
that does not exisits in the PAB but there is no way to create a
distribution list without the PAB? or is there?
This is beyond confusing at the least.....
I need a simple thing from one side I have a series of contacts sorted by
categories. I have a distribution list and I want to have the contacts
from
a specific category to be in the distribution list.
How can I do that without invoking black magic?
thanks you
Yves Bodson
(e-mail address removed)


--





=====================================

You are welcome to visit my digital art gallery at
http://www.ybdigitals.com
or my digital photography gallery at http://www.pbase.com/yves
Then listen to Mark Twain who once advised; "blessed is the man, who
having
nothing to say, does not proceed to prove it."
This led us to consider that if "insanity is being defined as: "repeating
the same behavior despite consistently obtaining the same undesirable
results", then 'no one ever won a medal for being in the audience.
Which
could relate to the second law of thermodynamics which can be
summarized
as
"you can't get something for nothing."
The world wouldn't be
In such a snarl
If Marx had been Groucho
Instead of Karl.
Le temps n'attend personne. Rassemble chaque instant qu'il te reste
et il sera de grande valeur.
Thank you.
Click to expand...
Click to expand...
Click to expand...
 
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