OUTLOOK ADDRESS BOOK

  • Thread starter Thread starter david L
  • Start date Start date
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david L

HOW DO YOU CREATE A PERSONAL ADDRESS BOOK AND THEN HOW DO
YOU GET THE NAMES AND ADDRESSED INTO THE PERSONAL ADDRESS
BOOK.
THANKS.
 
To create a Personal Address Book, review the following article:
299008.KB.EN-US How to Add a Personal Address Book to an Outlook Profile
http://support.microsoft.com/default.aspx?scid=KB;EN-US;299008

To add names and addresses:
1. On the File menu, click "Import and Export". If the menu item is not
visible, hover the mouse pointer over the chevrons at the bottom of the
menu, and then click "Import And Export".

2. Click Import from another program or file, and then click Next.

3. Click to select Personal Address Book, and then click Next

4. In the "Select destination folder" dialog box, click to select the
desired Contacts folder to import your Personal Address Book to, and
then click Next.

5. Click the Map Custom Fields button.

6. In the Map Custom Fields dialog box, make any mapping changes
necessary, and then click OK. Normally there should not be any changes.

7. Click Finish.

--------------------
Content-Class: urn:content-classes:message
From: "david L" <[email protected]>
Sender: "david L" <[email protected]>
Subject: OUTLOOK ADDRESS BOOK
Date: Sun, 7 Mar 2004 19:29:18 -0800
Click to expand...
HOW DO YOU CREATE A PERSONAL ADDRESS BOOK AND THEN HOW DO
YOU GET THE NAMES AND ADDRESSED INTO THE PERSONAL ADDRESS
BOOK.
THANKS.
Click to expand...

William R. Tatum III - MCSE, MCSA
Partner Technical Lead - Outlook/Office Setup
Microsoft Tecnnical Support
for Platforms and Business Applications
 
OK, I've just been following along, but...
I've used the GetAddress function within Word VBA for years in order
to automate address insertion into my letters. In effect, I place the
name of the addressee between pipes "|petermayer|" and then, when my
macro runs, it will search for the name of the addressee. In this
case, it would find any "Petermayer's" (presumably, only one) and then
automatically substitute in the addressee's full name, street address,
city, state, zip and (in my case) a few blank lines followed by "Dear
'familiar name'" and a colon. That way, when I write a letter I don't
have to re-look up all the names and addresses and it all works
automatically. There are other benefits, as well, such as being able
to save a whole list of such-generated addresses and automatically
print them onto a batch of envelopes, but they don't apply to this
discussion. Anyhow, the point of this is, if I don't have my PAB file
set up and referenced in Outlook (any of its versions) then none of
this will work. Technically, I can export all of my previous PAB
addresses into my Outlook Address Book Contacts folder and _they_ will
work, but in the case that I enter a name not previously known then I
will be prompted to enter all the relevant data (entirely acceptable,
it has to be entered sometime) but it won't be remembered and the
system won't "learn" from the amendment or addition. The address will
find its way into the Contacts folder, to be sure, but it won't ever
show up in the PAB and won't make itself visible, apparently, to the
GetAddress function in VBA. I'm perfectly willing to give up my old
PAB, but not until I can coerce the Outlook Address Book Contacts
folder into acting in an equivalent fashion. Any ideas? Personally, it
would make no difference to me to keep working with the PAB, but if
Microsoft is indeed phasing out its support then I've got to find a
way to make the Contacts folder work.
 
You can confirm this in a programming group, but I am aware of no functions
that the PAB supports that the OAB can't. Since the PAB exists for legacy
purposes only, no one has done any development with the PAB for years. I'm
sure the programmers can tell you how to accomplish the same with the OAB.
 
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