Outlook 2003 Archiving Questions

  • Thread starter Thread starter Mike
  • Start date Start date
M

Mike

Our Exchange mailboxes are moving off site and will be managed by a
contractor.
After the move the following restrictions will apply:

Inbox: mail olderr than a year will be deleted

Sent Box: mail over thirty days old will be deleted

Some of us get a tremendous amount of mail.
I cannor find an archive method that'll archive based on size
instead of date? Is it possible to set up automatic archiving after
the mail box reached say 249MB?

Mike
 
No, you can't. Why walk on the edge instead of keeping your mailbox clean
before ever reaching the limit? Also note that archiving isn't mailbox
cleaning but just moving the problem to another location. IMHO This defeats
the whole purpose of remote mailbox management. For cleaning tips see;
http://www.howto-outlook.com/howto/cleanmailbox.htm

--
Robert Sparnaaij [MVP-Outlook]
www.howto-outlook.com

Tips of the month:
-Properly back-up and restore your Outlook data
-Creating a Permanent New Mail Desktop Alert in Outlook 2003
 
We store archive psts\ files on a network drive. Some users are managers
who receive a tremendous amout of email
including attachments which are mainly sspreadsheets. Gotta get compulsive
and clean up those mailboxes. I checked out your link a couple of weeks
ago. Foound it in another message in the group.

Mike

Roady said:
No, you can't. Why walk on the edge instead of keeping your mailbox clean
before ever reaching the limit? Also note that archiving isn't mailbox
cleaning but just moving the problem to another location. IMHO This
defeats the whole purpose of remote mailbox management. For cleaning tips
see;
http://www.howto-outlook.com/howto/cleanmailbox.htm

--
Robert Sparnaaij [MVP-Outlook]
www.howto-outlook.com

Tips of the month:
-Properly back-up and restore your Outlook data
-Creating a Permanent New Mail Desktop Alert in Outlook 2003

-----
Mike said:
Our Exchange mailboxes are moving off site and will be managed by a
contractor.
After the move the following restrictions will apply:

Inbox: mail olderr than a year will be deleted

Sent Box: mail over thirty days old will be deleted

Some of us get a tremendous amount of mail.
I cannor find an archive method that'll archive based on size
instead of date? Is it possible to set up automatic archiving after
the mail box reached say 249MB?

Mike
Click to expand...
Click to expand...
 
Mike said:
We store archive psts\ files on a network drive.
Click to expand...

Just keep in mind that network-hosted PSTs are unsupported by Microsoft and
can lead to corruption of the PST in the event of network issues.
 
This has become a very frustrating experience. My emplyer mandated a
nationwide migration of Exchange to centralized units by region but the
archiving problems were not addressed. I've read network hosted pst files
are not supported but I do the care and feeding of >130 Pcs what with pc
crashes, users using multple pcs are differnt locations pst files on netword
drives is the only option that I can think of that might work. network
drives are backed daily and back ups are kept for two weeks. Do you any
alternatives?

Mike
 
What is the purpose of archiving when you continue to store the pst-files on
networkshares? This only increases the total size being used by mail on your
network. Users will create duplicates and pst-files are less efficient with
disk usage than the Exchange database. Your probably better of with some
additional Exchange servers (of course depending on the size of your
organization otherwise you can probably manage it with some additional
Public Folders) assigned for archiving purposes or a third party archiving
solution for Exchange. I've just got a really impressive demo from one but
ironically enough can't remember the name. I can look it up for you if you
want. Ping me if I overlook this post :-D

--
Robert Sparnaaij [MVP-Outlook]
www.howto-outlook.com

Tips of the month:
-Properly back-up and restore your Outlook data
-Creating a Permanent New Mail Desktop Alert in Outlook 2003

-----
 
Users are archiving their data to net shares which reduces the overall size
of the Mailbox.
Yes, please ket me know which software package impressed you.

Mike


Roady said:
What is the purpose of archiving when you continue to store the pst-files
on networkshares? This only increases the total size being used by mail on
your network. Users will create duplicates and pst-files are less
efficient with disk usage than the Exchange database. Your probably better
of with some additional Exchange servers (of course depending on the size
of your organization otherwise you can probably manage it with some
additional Public Folders) assigned for archiving purposes or a third
party archiving solution for Exchange. I've just got a really impressive
demo from one but ironically enough can't remember the name. I can look it
up for you if you want. Ping me if I overlook this post :-D

--
Robert Sparnaaij [MVP-Outlook]
www.howto-outlook.com

Tips of the month:
-Properly back-up and restore your Outlook data
-Creating a Permanent New Mail Desktop Alert in Outlook 2003

-----
Mike said:
This has become a very frustrating experience. My emplyer mandated a
nationwide migration of Exchange to centralized units by region but the
archiving problems were not addressed. I've read network hosted pst
files are not supported but I do the care and feeding of >130 Pcs what
with pc crashes, users using multple pcs are differnt locations pst files
on netword drives is the only option that I can think of that might work.
network drives are backed daily and back ups are kept for two weeks. Do
you any alternatives?

Mike
Click to expand...
Click to expand...
 
Although this may not be the exact solution you're looking for, we've
developed a new tool called Aid4Mail that can export your Outlook messages
into a highly compressible non-proprietory format that gets stored in a
standard ZIP file. In one of our tests, the PST file was 1.05 GB. When this
file was copied to a ZIP file using traditional methods with highest
compression, the resulting file archive was 829 MB. When that same PST file
was archived with Aid4Mail, the resulting ZIP file with all messages and
attachments was only 314 MB large. We haven't found any other product that
could match this.

The other big advantage of Aid4Mail mail archives is that all your mail is
stored in a non-proprietory generic mailbox format that many mail clients
can import. This guarantees compatibility with future systems without the
need of expensive conversions. Furthermore, message attachments are stored
in a separate folder within the ZIP file, so you can easily retrieve any
file without using specialized extraction tools.

You'll find more information about Aid4Mail and a download link on the
following Web site:

http://www.aid4mail.com/
 
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