only send a link to the attachment, NOT the whole file

  • Thread starter Thread starter Travis
  • Start date Start date
T

Travis

How do you prevent Outlook from attaching the entire file
to an email when you only want to send a shortcut to the
file.
Attempts to attach an existing shortcut ALSO insert the
entire file into the email. This is HIGHLY undesirable as
we are dealing with 30+ MB files.

Thanks,
 
I'm struggling with this, too.

I find that I can create a message in Rich Text mode, and then go to
an existing link-type file and Copy and Paste it into the message,
where it gets pasted as

mydocname.doc.lnk

....which is great, BUT then when the person receiving it does a Save
As to put the link somewhere, THEN Outlook...guess what...pastes the
whole target document there instead! Any other things to try?

Dan W.
 
Oops, THAT DID WORK!

Sorry, my thinking goy muddled. The icon copied by Save As contains
the whole Path of the original document, which means it IS a link to
the original document -- just what we wanted -- not a pasted copy of
it.

So, to repeat:

(1) Go into the folder of the document.

(2) Right-Click on it to create a Shortcut to it.

(3) Copy and paste that Shortcut into a message.

The person receiving the message cannot use the Shortcut from within
the e-mail. They will have to save it to their desktop or somewhere,
either by using Save As or by dragging it.

Dan

P.S. If you want the opposite -- for it to work from in the e-mail
but not be copyable to a place outside the e-mail, you can type it in
as an HTML link, e.g.

file:///h:/sharedirectory/mydocument.doc

(I have not been able to get this to work if the file name has spaces
in it, although I think I've tried all the suggestions about using < >
brackets.)
 
file:///h:/sharedirectory/mydocument.doc
(I have not been able to get this to work if the file name has spaces
in it, although I think I've tried all the suggestions about using < >
brackets.)
Click to expand...

Dan, just put the whole thing in double quotes (" "), including the file://
part.
 
Thanks!! I thought I had tried everything. (Actually, it's been so
long since I gave up, I lost track of all the combinations that I had
tried.)

The double quotes work in an HTML-format message. When the text is
converted to a link, the quotes disappear.

For me this does not work directly in a Rich-Text-format message.
However, I CAN paste the HTLM link into the Rich Text message, and
that link works. (When I do that, the Rich Text link now magically
has < > brackets around it.)

Thanks again!

Dan
 
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