new recordset entry on top

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Hello, I am trying to have a new recordset on a subform open at the top,
instead of the bottom. I noticed a similiar posting and the reply suggested
using a one-line subform. If this is the best way to accomplish this design,
could you please offer a little more information about how to do it? Many
thanks.
 
Hello, I am trying to have a new recordset on a subform open at the top,
instead of the bottom. I noticed a similiar posting and the reply suggested
using a one-line subform. If this is the best way to accomplish this design,
could you please offer a little more information about how to do it? Many
thanks.
Click to expand...

hi,
try this
set the subform on open event to go to new record.
Then simply reduce its height untill it shows just one line.When u
open the form the subform'll go straight to the new line
Hope it helps
NMT
 
Hello again...I did download from your library and reconstruct my form
according to that model...thank you for your help!...But I have one problem
that I have not been able to correct. In the form header that has the unbound
controls, I have two combo boxes that are linked so that the selection in the
first box determines the selection in the second box. Everything works
beautifully except that when I add the new record, the record that appears in
the detail section shows the ID of the combo box 1 selection and not the
name. (In this example, the first combo box is a list of Medications and the
second combo is a list of standard dosages. So when a medication is selected,
then only standard doses for this medication shows in the second combo. When
saved, the medication ID shows up and not the name of the medication.) Is
there some way I can correct this, so the name is shown? Again, many thanks,
Kathy
 
Yes. I have two tables...one tblMedication and the other tblDoses which are
linked by the Medication ID. Thank you for your response.
 
Create a row of unbound textboxes directly above your subform so they look
like a blank row at the top of your subform. In Properties for the subform,
set AllowAdditions to No. This removes the blank row at the bottom of the
subform. Your subform will now look like a real list with a blank row at the
top. Add a button somewhere near the row of textboxes. Write code in the
Click event that:
1. Sets AllowAdditions to True
2. Adds the value of the Primary Key in the main form and the values in the
textboxes to the form's recordset as a new record
3. Sets all the textboxes to Null
4. Sets Allow Additions to False
5. Sets focus to the leftmost textbox


PC Datasheet
Providing Customers A Resource For Help With Access, Excel And Word
Applications
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Thank you for your response. I have been moving along slowly, but
successfully with an unbound textbox row as described by yourself and Roger
Carlson. I am very new at this, so I easily "fall off the cliff" and get
lost, but one of the problems that I am trying to solve is having the primary
key from the main form show up in the subform. My attempts to figure this out
have not been successful. I have tried as part of the OnClick AddNew button:

rs.AddNew
rs!intChartNumber = Forms!frmMain.Form!txtChartNumber

But to no avail...I know that I am stabbing in the dark, so all your help is
greatly appreciated.
 
I don't have a lot of experience with lookup fields. We (MVPs and other
experienced Access users) discourage their use. The reason is that lookup
fields mask what is really happening in the table. See this
http://www.mvps.org/access/lookupfields.htm for more information about the
evils of lookup fields.

A better way would be get rid of the lookup field property (in table design
view, change Lookup to text) and then use a combo box on your form to create
the lookup. This would work with my sample.

--
--Roger Carlson
MS Access MVP
Access Database Samples: www.rogersaccesslibrary.com
Want answers to your Access questions in your Email?
Free subscription:
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I'm sorry that I probably did not give a very good explanation. I am pretty
sure that I am using the correct combo-box construction and it does work
perfectly in the "unbound controls Record on Top" model. Also in the detail
section when the AddNew button is clicked, the corresponding bound control
shows the correct Medication name as long as I keep the control as a combo
box. Since once the medication is given, there would no longer be any choice
of medication, I wanted to make the corresponding box just show the
Medication name that was selected in the unbound control. However when I
changed it to a plain text box, then I only get the value or Medication ID.
Is there a way to change it to text or should I just leave it as a combo box?
Sorry if this is really dumb. And again your help is much appreciated.
 
No, this is not a dumb question. It's actually fascinating.

Yes, it is possible to do what you want, but you have to be *careful*. You
should ONLY do it if your detail section is *locked*, that is if the records
cannot me changed. I'll explain why in a minute.

First of all, here's how to do it:

Instead of having just your main table as the record source for your form,
create a query that joins the main table with the lookup table(s),
displaying both the medication ID number and the medication name in the
field list. (Make sure you add the ID field from the *main table* and not
from the linked table.) Leave your unbound combos as they are. Now,
instead of displaying the medication ID in the field of the form, just
display the medication name field. That ought to do it.

Now, here's why you only want to do this if the form records are locked. If
you go back and change a medication name, it won't be changed in the main
table, but it will be changed in the lookup table! That means that every
single instance of that medication ID will be changed to the new name. Not
what you want, probably.

So if you want your user to be able to change the selection (say if they
made a mistake and chose the wrong medication), you should leave them as
combo boxes.

Does that help?
--
--Roger Carlson
MS Access MVP
Access Database Samples: www.rogersaccesslibrary.com
Want answers to your Access questions in your Email?
Free subscription:
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Thank you so much again...I am a big chicken and you are right that if the
end-users made a mistake and wanted to change the medication, then it could
get "ugly"...I am keeping the combo boxes.
I am so close to finishing this form, I hope it will be OK to ask another
question. Here goes: The form has a main form (patient information) and a
subform (the medication record which now has the record on top). I would like
that the patient chart number from the main form fills in the unbound text
box on the medication record as the end-user moves from chart to chart. Thus
when they entered the next patient record, the chart number would
automatically show up in the unbound chart number box for the medication
record, then when the Add/New button is clicked, the information goes into
the detail section and the unbound controls are nulled. Then moves to the
next patient and their chart number would automatically fill in....and etc.
I have tried all kinds of combinations of code, but either nothing happens
or it says I cannot enter a value in that field....and so on. Anyway, I am up
a creek again and any help is gratefully accepted.
 
I don't think really want to do this. If chart number is the field linking
the form and subform (Parent/Child link properties), then it will
automatically be added by the subform control and you can just use a bound
form (locked). If you are linking on some other field, then you will just
be storing redundant information in your medication table. You can easily
get the chart number any time by joining the two tables.

Have I misunderstood?


--
--Roger Carlson
MS Access MVP
Access Database Samples: www.rogersaccesslibrary.com
Want answers to your Access questions in your Email?
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Hello again...thank you for answering as I am still hacking away...I am
pretty "green" in this area, so I am not confident if I am doing things
correctly, but anyway, here is the latest...
The Main form and subform are linked via the Chart Number. The subform is
the form with the record on top and has the Add/New button. All is working
well. I would like that the chart number from the main form be automatically
added to the unbound Chart Number control in the subform. So I guessed around
and added this code to the Add/New button code, right after Me.Requery:

Me.NewChartNumber = Forms!frmAnemiaManagementMain.Form!
txtChartNumber

So far this is working, each time the button is clicked, the new record is
added, then clears the unbound controls, then fills the current chart number
in the first unbound control.
The dangerous problem is when the user moves to the next patient record, as
the chart number doesn't update to the new record. So if the user doesn't
change the chart number, it will be saved with the previous record. Thus I
have been trying to work with the Main form with the OnCurrent event. But so
far, no luck. I hope I am not totally out in left field, but your help is
again greatly appreciated.
 
One of the really nice features of the Subform Control is that it
automatically populates the table in the subform with the appropriate key
value from the Mainform (assuming the key field is the field used in the
Link Parent/Child properties. Since you are using Chart Number as your
linking field, you shouldn't need to worry about assigning it. In fact, you
don't even need to show that field in the unbound fields at the top. It
will be automatically assigned.

If you really want to, you can display it as you're doing, but you should
NOT write this value to the bound foreign key field in the subform as you
are doing with the other fields. As I said, it will get assigned
automatically.


--
--Roger Carlson
MS Access MVP
Access Database Samples: www.rogersaccesslibrary.com
Want answers to your Access questions in your Email?
Free subscription:
http://peach.ease.lsoft.com/scripts/wa.exe?SUBED1=ACCESS-L
 
I know that you are right about this and I can see that it works just like
you explained in another table I am using, but something is missing in this
Main/subForm relationship and I just can't locate it. In the relationship
table, I can see that the Main and SubForm are connected "one to many" via
the ChartNumber. And without the "record on top" structure, it does work
automatically. So I am thinking that I messed up something when I
restructured for the record on top model...although it works perfectly if I
manually add the chart number to the unbound control.
Now if I take out the "unbound" Chart Number then the bound chart number
stays blank, even tho it is linked to the Main Form chart number. The new
generated record goes to the Medication table, but with a blank chart number,
so it does not show up with the appropriate patient.
I feel like it is probably something simple and basic, but I am just
frustrated and hope I am not explaining my situation poorly. Many thanks for
your thoughts on this dilemma.
 
Minor correction in terminology (I used to teach this stuff). You don't see
the main form and subform in the Relationship window, you see the *tables*
that these forms are based on. This is an important distinction because
this has nothing to do with linking the forms.

When I said you "link the form and subform", I'm talking about something
different. The subform control has Link Parent and Link Child properties.
You need to add the fields that create the relationship in those two
properties for the control to automatically add the foreign key value into
your subform (ie your Chart Number).

If those properties are set correctly, I don't know what could be wrong.

--
--Roger Carlson
MS Access MVP
Access Database Samples: www.rogersaccesslibrary.com
Want answers to your Access questions in your Email?
Free subscription:
http://peach.ease.lsoft.com/scripts/wa.exe?SUBED1=ACCESS-L
 
Gosh, I appreciate your patience so much. I went into the Main form and
subForm and looked under properities>Data, but could see no place where I
would enter child or parent link. (I can see the table relationships are
correct and the table properties has a place for child link/parent link, but
they were empty.) I just feel that I am not getting the forms correct.
Meanwhile, I did change the code on the Add/New button to this:

rs!intChartNumber = Me.intChartNumber
(instead of rs!intChartNumber = Me.NewChartNumber)

And they now appear to be working correctly...adding new records and
correctly linked.
Dare I be optomistic? I still feel uncomfortable that I am not getting the
form correct. Feel really "thick" in the head. Your thoughts are my only
comfort.
 
PS: I finally did find the parent/child fields on the subForm (Medication
Record) and they seem correctly linked. The form just does not want to add
another record via the Add/New button unless I have the linking field
included. Otherwise if I remove the chart number field from the subform, then
there is a new record added to the Medication Record table (with blank chart
number), but no new record added in the current form in the subform detail
section. I feel like it is "right there" but I just can't see it...or I am
explaining poorly.
Meanwhile, everything seemed to be working after I changed the Add/New
button code to
rs!intChartNumber = Me.intChartNumber

It does work, until I added a brand new patient with no previous records.
Then nothing happend, so I changed it to :
rs!intChartNumber = Forms!frmAnemiaManagementMain.Forms!intChartNumber

So it is working again, but is what I am doing completely crazy?
Many thanks,
 
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