Moving Outlook

  • Thread starter Thread starter Bdavis
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Bdavis

Hopefully this is an easy question:

I leaving my job so I's like to basically move all of my
Outlook data (Contacts, email, calendar, folder structure,
etc...) to my home desktop. I have Outlook at home but
have never opened it so it's a blank slate. What's the
easiest way to move all the data?
 
It's not as easy as all that!

If you're using Outlook at work, there's a good chance that you're
connecting to an Exchange Server. If so, all your folders are stored on the
server. In that case, you'll need to:
1. Create a PST file.
a. Go to "Tools", "Options", "Mail Setup", and click the "Data Files ..."
button
b. Click the "Add" button
c. Click "OK" on the "Type of Storage" dialogue box"
d. Type a name for the new file in the "Create or Open Outlook Data File"
dialogue box (and make note of which folder the file is created in"
2. Create folders in the PST file to match the folder structure in your
account on the server
3. Copy (or move) everything from the folders on the server to the folders
on the PST file

If you're NOT using Exchange Server, then your mailbox is already in a PST
file. Go to "Tools", "Options", "Mail Setup", and click the "Data Files ..."
button, then select the file name and click "Settings" to display a dialogue
box that will tell you where the file is stored.

Once you have a PST file, you can copy that file to a removable medium (for
example, a writable CD), and take it home --- IF IT WILL FIT. A PST file can
be up to 2 Gigabytes, so if you've been using Outlook at work for any great
length of time, you may not have a transportable file.

Once you get the file home, you can copy it to your hard disk (pick a
location similar to the location where it was stored at work). Use the same
"Data Files ..." dialogue box to link the PST file to the profile that
Outlook creates when you use it for the first time. You can also change the
location to which Outlook delivers incoming E-mails (use "Tools", "E-mail
accounts ..." and click Next with ""View or change existing E-mail accounts"
selected), and then delete the (presumably empty) PST file that Outlook
created.

Mike
 
Bdavis said:
I leaving my job so I's like to basically move all of my
Outlook data (Contacts, email, calendar, folder structure,
etc...) to my home desktop. I have Outlook at home but
have never opened it so it's a blank slate. What's the
easiest way to move all the data?
Click to expand...

See if this helps: http://www.howto-outlook.com/Howto/backupandrestore.htm .

Keep in mind that mail you've sent/received while working for a company has
been ruled in many courts to belong to the business and not the employee.
Make sure you have a good understanding with your employer that by taking
the mail with you, you're not stealing company assets. You don't want the
lawyers coming after you.
 
Technically what you're doing is theft. The mails don't belong to you, I'd
leave them well alone.
Possession of stolen property is an offence wether it's a stolen TV or
property no matter what its form takes.
Be careful.
 
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