Mail Merge from Outlook opens up two MS Word documents.

  • Thread starter Thread starter mfaisald
  • Start date Start date
M

mfaisald

Hi,
I am using Office 2003. When I do mail merge from Outlook, it opens up
two MS WORD documents instead of one.
Any suggestions please ?

Regards,
Mo
 
Sounds normal to me, depending on how you're doing the merge.
But then you never said how you were doing the merge, so no one can say.
 
Thank you for your response, here is what I did;

In Outlook, I open my contact list. Click on Tools, click on Mail
Merge...The Mail Merge Contacts dialog box comes up. Choose "Only
selected contacts" under Contacts...Choose "New Document" under
Document file and click on OK. Two MS WORD documents open up.
I then tried "Existing Document" option under Document file in Mail
Merge Contacts dialog box, clicked on OK and again two MS WORD
documents open up, one existing document that I chose and one blank
document.

Sounds normal to me, depending on how you're doing the merge.
But then you never said how you were doing the merge, so no one can say.
--
Russ Valentine
[MVP-Outlook]
Hi,
I am using Office 2003. When I do mail merge from Outlook, it opens up
two MS WORD documents instead of one.
Any suggestions please ?

Regards,
Mo
Click to expand...
Click to expand...
 
FWIW, I've seen other reports of this, but couldn't duplicate it.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers


Russ Valentine said:
Sounds normal to me, depending on how you're doing the merge.
But then you never said how you were doing the merge, so no one can say.
--
Russ Valentine
[MVP-Outlook]
Hi,
I am using Office 2003. When I do mail merge from Outlook, it opens up
two MS WORD documents instead of one.
Any suggestions please ?

Regards,
Mo
Click to expand...
Click to expand...
 
Some versions and methods open both the merge document (in which you
construct the merge) and a new document (to which you perform the merge).
Most users prefer that because it gives them a chance to preview and refine
the merge.
If I use the Merge Toolbar instead of the Merge Taskpane, however, I can do
a merge with only one document open until I actually execute the merge. Then
there will 2 documents.

--
Russ Valentine
[MVP-Outlook]
Thank you for your response, here is what I did;

In Outlook, I open my contact list. Click on Tools, click on Mail
Merge...The Mail Merge Contacts dialog box comes up. Choose "Only
selected contacts" under Contacts...Choose "New Document" under
Document file and click on OK. Two MS WORD documents open up.
I then tried "Existing Document" option under Document file in Mail
Merge Contacts dialog box, clicked on OK and again two MS WORD
documents open up, one existing document that I chose and one blank
document.

Sounds normal to me, depending on how you're doing the merge.
But then you never said how you were doing the merge, so no one can say.
--
Russ Valentine
[MVP-Outlook]
Hi,
I am using Office 2003. When I do mail merge from Outlook, it opens up
two MS WORD documents instead of one.
Any suggestions please ?

Regards,
Mo
Click to expand...
Click to expand...
Click to expand...
 
Thank you both of you for taking time to read and reply;

So from your response I understand that its normal behavior and that
feature can't be disabled. I mean either from Taskpane or Toolbar we
have to face two documents eventually. Am I right ?

FWIW, I've seen other reports of this, but couldn't duplicate it.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers


Russ Valentine said:
Sounds normal to me, depending on how you're doing the merge.
But then you never said how you were doing the merge, so no one can say.
--
Russ Valentine
[MVP-Outlook]
Hi,
I am using Office 2003. When I do mail merge from Outlook, it opens up
two MS WORD documents instead of one.
Any suggestions please ?

Regards,
Mo
Click to expand...
Click to expand...
Click to expand...
 
Eventually, yes. When you select "New Document" as your merge type, you will
get both the merge setup document and the document that is the output of the
merge.
Is it causing a problem?
--
Russ Valentine
[MVP-Outlook]
Thank you both of you for taking time to read and reply;

So from your response I understand that its normal behavior and that
feature can't be disabled. I mean either from Taskpane or Toolbar we
have to face two documents eventually. Am I right ?

FWIW, I've seen other reports of this, but couldn't duplicate it.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers


Russ Valentine said:
Sounds normal to me, depending on how you're doing the merge.
But then you never said how you were doing the merge, so no one can
say.
--
Russ Valentine
[MVP-Outlook]
Hi,
I am using Office 2003. When I do mail merge from Outlook, it opens up
two MS WORD documents instead of one.
Any suggestions please ?

Regards,
Mo
Click to expand...
Click to expand...
Click to expand...
 
Its not causing a problem as such but I was just wondering if its
possible to display only one document instead of two.
But I really appreciate for sharing your time and thoughts with me.

Best Regards,
Eventually, yes. When you select "New Document" as your merge type, you will
get both the merge setup document and the document that is the output of the
merge.
Is it causing a problem?
--
Russ Valentine
[MVP-Outlook]
Thank you both of you for taking time to read and reply;

So from your response I understand that its normal behavior and that
feature can't be disabled. I mean either from Taskpane or Toolbar we
have to face two documents eventually. Am I right ?

FWIW, I've seen other reports of this, but couldn't duplicate it.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers


Sounds normal to me, depending on how you're doing the merge.
But then you never said how you were doing the merge, so no one can
say.
--
Russ Valentine
[MVP-Outlook]
Hi,
I am using Office 2003. When I do mail merge from Outlook, it opens up
two MS WORD documents instead of one.
Any suggestions please ?

Regards,
Mo
Click to expand...
Click to expand...
Click to expand...
 
I've always found that mail merges work better if you blow away the Task
Pane and use only the Mail Merge Toolbar. With that method, I've never had
both documents open at the same time until I execute the merge, and the
interface is more intuitive.

--
Russ Valentine
[MVP-Outlook]
Its not causing a problem as such but I was just wondering if its
possible to display only one document instead of two.
But I really appreciate for sharing your time and thoughts with me.

Best Regards,
Eventually, yes. When you select "New Document" as your merge type, you
will
get both the merge setup document and the document that is the output of
the
merge.
Is it causing a problem?
--
Russ Valentine
[MVP-Outlook]
Thank you both of you for taking time to read and reply;

So from your response I understand that its normal behavior and that
feature can't be disabled. I mean either from Taskpane or Toolbar we
have to face two documents eventually. Am I right ?


Sue Mosher [MVP-Outlook] wrote:
FWIW, I've seen other reports of this, but couldn't duplicate it.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers


Sounds normal to me, depending on how you're doing the merge.
But then you never said how you were doing the merge, so no one can
say.
--
Russ Valentine
[MVP-Outlook]
Hi,
I am using Office 2003. When I do mail merge from Outlook, it opens
up
two MS WORD documents instead of one.
Any suggestions please ?

Regards,
Mo
Click to expand...
Click to expand...
Click to expand...
 
Sorry to bother you again folks,

I just tried on one of my colleagues computer; followed same steps as I
was doing on my machine and on his computer only one WORD document came
up instead of two. I used Taskpane instead of Toolbar. I am thinking to
reload Office 2003 to see if it works.

I've always found that mail merges work better if you blow away the Task
Pane and use only the Mail Merge Toolbar. With that method, I've never had
both documents open at the same time until I execute the merge, and the
interface is more intuitive.

--
Russ Valentine
[MVP-Outlook]
Its not causing a problem as such but I was just wondering if its
possible to display only one document instead of two.
But I really appreciate for sharing your time and thoughts with me.

Best Regards,
Eventually, yes. When you select "New Document" as your merge type, you
will
get both the merge setup document and the document that is the output of
the
merge.
Is it causing a problem?
--
Russ Valentine
[MVP-Outlook]
Thank you both of you for taking time to read and reply;

So from your response I understand that its normal behavior and that
feature can't be disabled. I mean either from Taskpane or Toolbar we
have to face two documents eventually. Am I right ?


Sue Mosher [MVP-Outlook] wrote:
FWIW, I've seen other reports of this, but couldn't duplicate it.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers


Sounds normal to me, depending on how you're doing the merge.
But then you never said how you were doing the merge, so no one can
say.
--
Russ Valentine
[MVP-Outlook]
Hi,
I am using Office 2003. When I do mail merge from Outlook, it opens
up
two MS WORD documents instead of one.
Any suggestions please ?

Regards,
Mo
Click to expand...
Click to expand...
Click to expand...
 
Do whatever you want. I can't repro your behavior. I suspect your cure may
be worse than the disease.
--
Russ Valentine
[MVP-Outlook]
Sorry to bother you again folks,

I just tried on one of my colleagues computer; followed same steps as I
was doing on my machine and on his computer only one WORD document came
up instead of two. I used Taskpane instead of Toolbar. I am thinking to
reload Office 2003 to see if it works.

I've always found that mail merges work better if you blow away the Task
Pane and use only the Mail Merge Toolbar. With that method, I've never
had
both documents open at the same time until I execute the merge, and the
interface is more intuitive.

--
Russ Valentine
[MVP-Outlook]
Its not causing a problem as such but I was just wondering if its
possible to display only one document instead of two.
But I really appreciate for sharing your time and thoughts with me.

Best Regards,

Russ Valentine [MVP-Outlook] wrote:
Eventually, yes. When you select "New Document" as your merge type,
you
will
get both the merge setup document and the document that is the output
of
the
merge.
Is it causing a problem?
--
Russ Valentine
[MVP-Outlook]
Thank you both of you for taking time to read and reply;

So from your response I understand that its normal behavior and that
feature can't be disabled. I mean either from Taskpane or Toolbar we
have to face two documents eventually. Am I right ?


Sue Mosher [MVP-Outlook] wrote:
FWIW, I've seen other reports of this, but couldn't duplicate it.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers


Sounds normal to me, depending on how you're doing the merge.
But then you never said how you were doing the merge, so no one
can
say.
--
Russ Valentine
[MVP-Outlook]
Hi,
I am using Office 2003. When I do mail merge from Outlook, it
opens
up
two MS WORD documents instead of one.
Any suggestions please ?

Regards,
Mo
Click to expand...
Click to expand...
Click to expand...
 
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