"Keep with Next" detection and removal

  • Thread starter Thread starter Lin
  • Start date Start date
L

Lin

Hello,
I have a long document which has many paragraphs formatted
with "keep with next" affecting my pagination. How can I
detect where this formatting is in my doc without checking
every single paragraph?

Any way to remove all of it in one action?

Thanks!
Lin
 
Select the whole document (ctrl-A) then go to Format > Paragraph and clear
the 'Keep with Next' checkbox.
 
Not necessarily advisable if some of the paragraphs are headings. One
solution that might be a little simpler (though not much) is to put a "Keep
with next" button on a toolbar. As you move through the document, you can
tell from the ON/OFF state of the button whether that property is enabled
for a given paragraph or not. You'd still have to click in each paragraph,
but at least you wouldn't have to open Format | Paragraph.

Another cue is the square black bullet that appears in the left margin when
this property is in effect (provided that nonprinting characters are
displayed). Double-clicking on the square opens the Format | Paragraph
dialog at the Line and Page Breaks tab. But the toolbar button is still
easier, because if you find a paragraph that has this attribute
unnecessarily, a click of the button removes it.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
 
Hi Lin,

You can remove all the Keep with Next formatting with a single Edit >
Replace operation.

- Open the Replace dialog and click the More button.
- Click in the Find What box.
- Click the Format button and choose Paragraph from the popup.
- Click the Line and Page Breaks tab.
- Click the Keep with Next check box to check it, then click OK. The
label below the Find What box says "Keep with next".
- Click in the Replace With box.
- Click the Format button and choose Paragraph from the popup.
- Click the Keep with Next check box *twice* to clear it, then click
OK. The label below the Find What box says "Don't keep with next".
- Click the Replace All button.
 
In
Suzanne S. Barnhill said:
Not necessarily advisable if some of the paragraphs are headings. One
solution that might be a little simpler (though not much) is to put a
"Keep with next" button on a toolbar. As you move through the document,
you can tell from the ON/OFF state of the button whether that property is
enabled for a given paragraph or not. You'd still have to click in each
paragraph, but at least you wouldn't have to open Format | Paragraph.

Another cue is the square black bullet that appears in the left margin
when this property is in effect (provided that nonprinting characters are
displayed). Double-clicking on the square opens the Format | Paragraph
dialog at the Line and Page Breaks tab. But the toolbar button is still
easier, because if you find a paragraph that has this attribute
unnecessarily, a click of the button removes it.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup
so all may benefit.
Click to expand...

I like this idea...but I can't find a 'Keep with Next' button in the
Customize>Commands. Where exactly would I find this???

Eddie in Colorado Springs

"At 20 years of age the will reigns; at 30 the wit; at 40 the judgment." --
Benjamin Franklin
 
If you've been disciplined with your style definitions and usage then
Ctrl-A, Ctrl-Q would fix it too ...:)

But then, if you've been disciplined with your styles, the problem wouldn't
have arisen in the first place.
 
Ed,

Click the Format category and scroll down in the commands window. You
should find "Para Keep With Next."
 
In
Greg Maxey said:
Ed,

Click the Format category and scroll down in the commands window. You
should find "Para Keep With Next."

--
Greg Maxey
A peer in "peer to peer" support
Rockledge, FL
To e-mail, edit out the "w...spam" in (e-mail address removed)

SNIP>
Click to expand...

That got it...Thanks a bunch!

Eddie in Colorado Springs

"Beer is proof that God loves us and wants us to be happy." --Benjamin
Franklin
 
FWIW, since the button doesn't have a default icon, I used the
downward-pointing arrow from the small selection of extra button images.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
 
And in situations like this, you're usually dealing with the dog's breakfast
created by someone else with no discipline.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
 
Replace "keep with next" paragraph formatting with non-"keep with next"
formatting using the Replace dialog and the More button. Probably better to
change the styles, though, and conform your document to style formatting.
Keep with next is very important (for clarity and meaning flow) with heading
paragraphs and captions.
--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
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