How to send automated email 'out of the office' etc?

  • Thread starter Thread starter Guest
  • Start date Start date
G

Guest

Hello, can someone tell me how to set-up and automated outgoing email to let
people know that I am out of the office for a specific period of time please?
 
Not exactly a Word question, but if you use Outlook with Exchange then
you'll find the OOF Assistant under the Tools menu.

Please post all follow-up questions to the newsgroup. Requests for
assistance by email can not be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/
 
Beth is correct. However, I maintain e-mail accounts for a 14,300 person
Community Association, I also maintain a 3,200 distribution list for a
personal e-mail to members of the community. "Out of office" response
messages ranks a close second to Earthlink's blathering message for
agravation.

"I apologize for this automatic reply to your email.
To control spam, I now allow incoming messages only from senders I have
approved beforehand.
If you would like to be added to my list of approved senders, please fill
out the short request form (see link below). Once I approve you, I will
receive your original message in my inbox. You do not need to resend your
message. I apologize for this one-time inconvenience.
Click the link below to fill out the request:"
 
I can understand how difficult it would be to maintain such large
distributions lists. Why not create an Outlook rule that automatically
deletes messages that contain "out of office" then you'd never have to
see them. Most don't maintain such large distribution lists and I like
to know when someone is gone - that way I know they just aren't
avoiding me. <g> (Actually, for those who do tend to send timely
responses when they are OOF knowing about it is helpful)

As for the need to create a list of approved senders, again, I'm sure
it's aggravating for you but I can easily see the need. I use three
different spam filters and I have a slew of rules but I still have to
sort through over 200 spam emails per day that get past the filters.

Spam is also something to think about (other than they are the reason
behind using an approved sender list!), if you do send an OOF to
everyone who sends you an email you're also sending confirmation to
spammers that your email address is valid.

Please post all follow-up questions to the newsgroup. Requests for
assistance by email can not be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/
 
Zoe said:
Hello, can someone tell me how to set-up and automated outgoing email to let
people know that I am out of the office for a specific period of time please?
Click to expand...
 
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