How to create a letter closing salutation of 5 lines?

[Guest]

I want to be able to insert a closing on a business letter that looks like
this:

Sincerely yours,



Name
Title

cc: File

 

[Jay Freedman]

Type those lines into any document. Format them with the Salutation
built-in style (which looks just like Normal style) or with the
Closing style (which is indented 3 inches from the left margin). Then
select the lines and press Alt+F3 to create an AutoText entry that
contains them. Give the entry a short name and click OK.

To use it, type enough of the short name (at least four characters) to
be unique. In Word 2003 and earlier, an AutoComplete tip will pop up,
and you can press Enter or Tab to insert the entire entry. Or you can
click Insert > AutoText > Salutation (or Closing, whichever style you
used) and select the entry from the list.

In Word 2007 the AutoComplete doesn't work, but you can press F3 after
typing part or all of the name. Instead of Insert > AutoText, click
Quick Parts on the Insert ribbon and choose Building Blocks Organizer.

--
Regards,
Jay Freedman
Microsoft Word MVP
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[Suzanne S. Barnhill]

FWIW, if I saved this as an AutoText entry, as Jay suggests, I would apply
the built-in Closing and Signature styles (and another created for
CopyList), as it is quite feasible to store paragraphs in several different
styles in a single AT entry. Preferably, however, I would create a template
containing the desired text and use it for business letters; see
http://sbarnhill.mvps.org/WordFAQs/Letterhead.htm.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Graham Mayor]

I personally prefer autocorrect to autotext for this type of insertion (e.g.
autocorrect #sig for the signature block) , but for my own letterheads I use
a macro based on the code at http://www.gmayor.com/Macrobutton.htm to insert
the address and standard signature text for informal or business letters,
in a letterhead template similar to that described by Suzanne.

--
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Graham Mayor - Word MVP

My web site www.gmayor.com

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