how do I save mutiple email messages as a txt file ?

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I'm having a problem in Office Outlook 2003 where I am trying to save
multiple email messages as a txt file to free up space - all I end up saving
are the email subject lines. I have done this on previous versions of
Outlook by simply selecting all the emails I want to save in one file, and
using Save As. Advice appreciated.
 
do you have sp1? what type of mail account do you use and are you using an
new Unicode pst or the older ansi pst?

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/
 
Sorry Diane - those are questions to which I don't know the answer. I work
in a large corporation - my pst file has reached its limit, and I *used* to
be able to save all of the text of multiple email messages to a single .txt
file simultaneously. I'd simply select the emails, File, Save As and no
problem. However when I do that now, all I save are the subject details, not
the content of the email. Thanks

Diane Poremsky said:
do you have sp1? what type of mail account do you use and are you using an
new Unicode pst or the older ansi pst?

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/


Txt saver said:
I'm having a problem in Office Outlook 2003 where I am trying to save
multiple email messages as a txt file to free up space - all I end up
saving
are the email subject lines. I have done this on previous versions of
Outlook by simply selecting all the emails I want to save in one file, and
using Save As. Advice appreciated.
Click to expand...
Click to expand...
 
Txt saver said:
I'm having a problem in Office Outlook 2003 where I am trying to save
multiple email messages as a txt file to free up space - all I end up
saving are the email subject lines. I have done this on previous
versions of Outlook by simply selecting all the emails I want to save
in one file, and using Save As. Advice appreciated.
Click to expand...

I'd be very surprised if you're going to save a significant amount of disk
space by moving messages out of Outlook's message store into the Windows
file system. What indication do you have that this approach saves space?
 
A text file (*.txt) uses a lot less space than a message file.

Two more reasons to do this:

It's a good trick to use for long threads you want to keep together too,
especially if you don't need the internet headers.
It's searchable by Windows search (although that is less important with some
of the search utilities now available)

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/
 
For SP1 - look on help, about menu.

Since you say the pst reached the limit, it's probably ANSI (2 GB file
limit). I'm pretty sure it was fixed in SP1, it works here... but since I
use Exchange mailbox, it's always worked. It should work if you can create a
Unicode pst - but that option might be locked down.... and if you could
create an Unicode pst, you won;t hit a file limitation because it can hold
20 GB (more with a registry tweak).



--

txt saver said:
Sorry Diane - those are questions to which I don't know the answer. I
work
in a large corporation - my pst file has reached its limit, and I *used*
to
be able to save all of the text of multiple email messages to a single
.txt
file simultaneously. I'd simply select the emails, File, Save As and no
problem. However when I do that now, all I save are the subject details,
not
the content of the email. Thanks

Diane Poremsky said:
do you have sp1? what type of mail account do you use and are you using
an
new Unicode pst or the older ansi pst?

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/


Txt saver said:
I'm having a problem in Office Outlook 2003 where I am trying to save
multiple email messages as a txt file to free up space - all I end up
saving
are the email subject lines. I have done this on previous versions of
Outlook by simply selecting all the emails I want to save in one file,
and
using Save As. Advice appreciated.
Click to expand...
Click to expand...
Click to expand...
 
Diane Poremsky said:
A text file (*.txt) uses a lot less space than a message file.
Click to expand...

Individually, perhaps, but say you have 50 messages. Do those 50 messages
take up less space as individual files or when they're all in the same PST?
 
Why not try it and see for yourself?

You'll quickly discover messages stored in a pst are large - they have MAPI
info stored with them, along with the internet headers. Lots of overhead.

A text file with 4 messages of approx 23 KB each is less than 10kb... html
coding is stripped from most messages (depends how they are constructed)...
50 plain text messages will have less reduction than 50 HTML, but there will
still be a noticeable difference and the ability to search the text file or
read it outside of outlook makes it more appealing.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/
 
I am having the same trouble can only save one message at a time as a .txt
file into my hard drive. i need to clean up my emails as my company is going
through a laptop refresh and i will needs to clean up or move all old emails
before 4/1/05
 
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