How do I back up address book and transfer to another Outlook prgr

  • Thread starter Thread starter Guest
  • Start date Start date
G

Guest

I switched hard drives, backing up Outlook 2k personal folders to a removable
drive prior to switching HDD (using the personal folders backup tool from
Microsoft). When I brought the back up into the new Outlook installation, I
ran into some problems...
1. I have two of each personal folders. How do I rectify this?
2. I no longer have an address book. I played around and finally got the
old contacts folder to show up in the address book, but the way it shows up
is all wrong. I can only see the names,not any of the addresses, without
scrolling over. Names are alphabatized by first name, not last. How do I
get my old address book out of my old Outlook and move it to my new Outlook?
 
I figured part of this out, but am still stumped...I was able to combine the
duplicate files as much as Outlook would let me.

When I removed the external drive, I found that I really hadn't imported any
of the backup files, after all. So I hooked up the drive again, and did the
import .pst files, browsed to my ext. drive, clicked on the backup file, and
got message that the file path was invalid. Now where the heck do I go from
here?

I found one link on this site to "howto outlook back up and restore", and
the info there just confuses me more. I don't understand how a .pst file can
be utilized in my documents as opposed to outlook. And i didn't find
anything about backing up the address book.

Sorry about all the false starts on this deal. I'm trying to figure it out
myself, but it's the old "one step forward, two steps back routine".

Thanks in advance for any help you can offer. And to make it worse, I've
done this before (about 18 months ago on my wife's computer), and had no
problem at all. I'm too young to be senile...
 
Here's what you want to do:
DON'T Export the data to a PST. Only backup the PST if you are moving the
data to a different Mail client. What you want to do is COPY the PST from the
old drive to a temp folder on the new drive.
Next you will want to start outlook on the new system. ou will be prompted
to input all the user information for the the acct. Once this is complete
outlook will prompt you to create a new personal folder file. Allow outlook
to do this.

Next exit out of outlook. Go to the folder where outlook created the new
personal folder and rename it. It is likely to be named Outlook.pst. That's
the default. Next be sure your PST you copied from your old drive is not the
same name as the default name(OUTLOOK.PST) call it somehting like our name.
Then copy it into the same folder that outlook created the original Personal
folder file in.

Start outlook
Outlook will come up with an error saying it is unable to find the personal
folder file it was setup with, you can now redirect or choose the file you
migrated over. All your data should be intact

Hope this helps

Start o
 
Thanks for your help. Most everything has worked out except for the address
book. I've got the contacts folder showing in the address book, but contacts
are all listed by first name. I know they were alphabetized by last name
before, and I hav'ent figured out how to change them back to that format.
I'm sure it's something simple, I just haven't figured it out. Any help for
me?

Thanks!
 
MSreluctantly said:
Thanks for your help. Most everything has worked out except for the
address book. I've got the contacts folder showing in the address
book, but contacts are all listed by first name. I know they were
alphabetized by last name before, and I hav'ent figured out how to
change them back to that format. I'm sure it's something simple, I
just haven't figured it out. Any help for me?
Click to expand...

You have to change the option on your address book. For Outlook 2002/2003
(you don't say what you have now other than it appears you have a newer
Outlook than what you were using) Click Tools>E-mail Accounts>View or
change existing directories or address books>Next. Select Outlook Address
Book and click Change. At the bottom, select the sort order you'd like.
 
Back
Top