How do I add a signature to an individual message?

  • Thread starter Thread starter Guest
  • Start date Start date
G

Guest

In Outlook 2003, I have created a signature in Tools - Options - Mail Format
- Signature. If I set it as the default signature for New Messages or
Replies and Forwards, it appears when it should. If I set 'none' as the
default and want to add this newly created signature in an individual email,
I was instructed to do the following; in the new message go to Insert, point
to Signature and select the one I want to use. First Problem; the Insert tab
doesnt have 'Signature'. Second Problem; when I go to Insert then Auto Text
and here I find Signature, but it doesnt contain the newly created one. It
contains simply my full name as a choice, which is probably how I registered
the MS Office software recently. Microsofts Knowledge Base was useless in
trying to solve this problem, can anyone out there help?
Thank you in advance,
 
WordMail does not include an Insert | Signature command like the regular
Outlook editor. If you want to be able to insert a signature into a WordMail
message manually, you can to create an AutoText entry for each signature.
You can then insert them with the Insert | AutoText command.

Or, create multiple signatures the normal way (Tools | Options | Mail
Format) and make one the default. If you want to use a different signature
for the current message, right-click the signature that Outlook inserted
automatically. From the pop-up menu, select either the name of the signature
you want to use or E-mail Signature to create a new one. I personally prefer
this technique. This is also the technique you need to use if you want
Outlook 2003 to automatically change your signature when you switch accounts
on an unsent message.
 
I would suggest not using WORD as your email editor. If
you simply use OUTLOOK to edit emails, the SIGNATURE
option IS available when yoou select the insert menu.
To turn this off, have a look in TOOLS, OPTIONS and under
the MAIL FORMAT tab
 
If you like using Word as your email editor then you're
stuck in this case.

What I did as a workaround is to create what I called my
Default signature, that is nothing more than my name with
a dash on the left of it. If I want a different signature
in the email I can right-click it and the others are
available in the menu. If I don't want any signature in
it I can delete just my name value, but I've found that I
never do that... I always want at least my name at the
bottom.

-Chris
 
You an also create a signature that's blank: Right-click and choose the
"blank" signature when you don't want to include a name at all. I find that
this method is much faster than Insert | Signature | < name of signature >.
 
Back
Top