Hey Outlook pros, here's one for you regarding mail rules.

[Guest]

Not sure if this is possible... but...

I will be using the same email address (isp, pop3) in two different profiles. I am trying to prevent outlook from downloading messages with certain keywords in the from, subject, and body fields so that they are still on the server for when I switch profiles and send/receive on the other profile.

Here, in this make pretend example, is what I am trying to accomplish.

Lets say I use my personal email address for online auctions. However, my friends and family also email me on that same address. On one profile, lets call it my friends profile, I would like to create a rule that would block all messages with the word "eRay" anywhere in them.

That way I could switch over to my other profile, run a send/rec on the same email address, and all the messages that were just "blocked" on my family profile would then download into my inbox on this other profile.

And that's it.

After a bit of investigating, I didn't see any obvious solutions such as "do not download from server", and I am thinking this may take some customization or scripts to accomplish (if it's not just flat out impossible.) However, I am hoping I am wrong on both accounts and the answer is clear as day and I just couldn't see it right under my nose.

Let me disclaim this by saying that using separate folders within the same profile will not work for my specific circumstance (which isn't online auctions, by the way), and making a new or separate email address isn't possible either.

It needs to be something at least semi-automatic, as we're talking about hundreds of emails per day.

My worst case scenario would be to run a message rule putting keyword messages into a folder, exporting that folder once or twice a day, then switching to the other profile and importing that folder.

However, this would be a big hassle and create other issues, so I am hoping someone here has a better idea.

Thanks,
Jay

 

[Lanwench [MVP - Exchange]]

Outlook rules apply only after the mail has been downloaded. I suggest you
use another mail account for your other profile.

 

[Guest]

As stated clearly in my original post, using another email account is not at all possible.

If anyone else has any creative ideas as to how to deal with this, I appreciate any suggestions.

Thanks.

 

[Lanwench [MVP - Exchange]]

As stated clearly in my original post, using another email account is
not at all possible.

Of course it's possible - but that doesn't necessarily help you if you don't
want to do it.

If anyone else has any creative ideas as to how to deal with this, I
appreciate any suggestions.

As I said, you can't use rules to determine what gets downloaded via POP.
Rules act only after mail has been downloaded.

 

[Guest]

As I said, you can't use rules to determine what gets downloaded via POP.
Rules act only after mail has been downloaded.

What about that statment made you think I needed to be reminded of this?

I am asking for creative ways to deal with this situation. After it's been stated that using rules with a pop3 wouldn't work, further inqueries would probably have to include something other than that, don't you think?

To spell it out for you, the type of response I am now looking for is going to start something like: "Since you cannot deal with this issue using messsage rules, if I was in your situation I would handle it like this __(insert ingenius idea here)__ "

Ingenius doesn't include "getting another email address". You may not have a lot of faith in my intellectual capacity, but trust me on this one, it's been thought of and discarded early on in my brainstorming.

 

[Lanwench [MVP - Exchange]]

What about that statment made you think I needed to be reminded of
this?

Because you seem to continue wanting to do something that isn't possible
given the constraints you have put on possible solutions. You stated, "Not
sure if this is possible... but..." and I replied that you were correct, it
isn't possible in any way I can think of.

I am asking for creative ways to deal with this situation. After it's
been stated that using rules with a pop3 wouldn't work, further
inqueries would probably have to include something other than that,
don't you think?

OK, so you don't want to use another account, and rules don't work. What
exactly is it you want, or think you might be able to do? What I'm telling
you is that there is no other way around this that I can see - at least not
in Outlook.

To spell it out for you, the type of response I am now looking for is
going to start something like: "Since you cannot deal with this issue
using messsage rules, if I was in your situation I would handle it
like this __(insert ingenius idea here)__ "

If I were in your situation I would step back and consider that since what
you want is not possible using the tools and methods you are trying to use,
another approach is necessary, which in my own opinion would be, getting
another e-mail account or not using Outlook.

Ingenius doesn't include "getting another email address". You may not
have a lot of faith in my intellectual capacity, but trust me on this
one, it's been thought of and discarded early on in my brainstorming.

Please remember that this is a peer support forum, and that everyone in
here, including me, is volunteering their time to try to help others.
Maintaining a polite tone will assist you in getting a lot of help in here.
If you don't find an answer that satisfies you, you can always call PSS for
support - they may have another answer for you.