Form Design

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Guest

Hi,

I am designing a form where the same information will be repeatedly keyed in by users. How do I set up the form so this information is only typed once and is automatically copied to other sections of the document where the information will be the same ?

Any help would be much appreciated.
Thanks.
 
When you use your form, you will probably use the FormFields on the forms
toolbar. each text formfield is assigned a bookmark name (like Text1).
What you do is place your cursor where you want this information duplicated,
click "Insert", "Reference", "Cross Reference", click the dropdown and
select "Bookmarks", highlight your bookmark (Text1), then click "Insert".
The only thing left to do is to double-click on your original formfield, to
enter the Field properties, and click "Calculate on exit". This way when
you leave the field, all locations where you have this referenced will
update. Keep in mind that I am assuming this form will be protected as a
form. If you're not sure what I am speaking of, holler back and we'll guide
you to a few links that help.

--
Bill Foley, Microsoft MVP (PowerPoint)
www.pttinc.com
Check out PPT FAQs at: http://www.rdpslides.com/pptfaq/


Nick Pedder said:
Hi,

I am designing a form where the same information will be repeatedly keyed
Click to expand...
in by users. How do I set up the form so this information is only typed
once and is automatically copied to other sections of the document where the
information will be the same ?
 
There is a field for password on the Protect dialog.

--
Margaret Aldis - Microsoft Word MVP
Syntagma partnership site: http://www.syntagma.co.uk



Nick Pedder said:
Many thanks for that Bill. I do have one quick question related to the
Click to expand...
protection of the form - is there a way to ensure other users can not alter
the form by unlocking it? Perhaps by a password?
 
As Margaret said, keeping in mind:

1. There is a lock on the "Forms" toolbar that does lock the form, but does
not allow for password protection (great for testing)

2. Click "Tools", "Protect document...", click the "Protect for Forms",
select the desired sections you want protected, add your password, then you
are done.

Now, regardless of whether you click the key to unclock or the menu option
to unlock, you need the password. However, keep in mind that re-locking
using the key does NOT reinstate the password! This MUST be done via the
menu.

--
Bill Foley, Microsoft MVP (PowerPoint)
www.pttinc.com
Check out PPT FAQs at: http://www.rdpslides.com/pptfaq/
"Success, something you measure when you are through succeeding."

Nick Pedder said:
Many thanks for that Bill. I do have one quick question related to the
Click to expand...
protection of the form - is there a way to ensure other users can not alter
the form by unlocking it? Perhaps by a password?
 
Also, at least in Word 2003, protecting the form using the lock on the
toolbar doesn't reset the contents of formfields. Using the menu command
does.
--

Charles Kenyon

See the MVP FAQ: <URL: http://www.mvps.org/word/> which is awesome!
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This message is posted to a newsgroup. Please post replies
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from my ignorance and your wisdom.
 
But note that all of this--locking *and* password--can be easily defeated by
using Insert | File to insert the form into a fresh document.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
 
Which by the way is very good to know if you happen to forget your password.
Wish it was that easy for the "password to open"! HA!
 
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