Editing mail message, storing

  • Thread starter Thread starter Steven M (to reply, remove the cola)
  • Start date Start date
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Steven M (to reply, remove the cola)

With Outlook 2000:

In order to keep my PST file small enough to fit on a CD-ROM, and
still keep several years of emails available, for the past couple of
years I have been keeping the size of the PST file down by deleting
the large attachments that I send and receive every week.

To do this, I go to the personal folders, then do an Advanced Find for
items with attachments that are over a certain size (usually about 600
KB). Then I open each message, click Edit / Edit message, go to the
attachments, begin a Save As command to get the name of the
attachment, but abort without saving, and paste the filename at the
bottom of the message. I do this for all the attachments in the
message (usually only one or two).

This works fine, most of the time. But for the past few months, a new
customer has been sending emails that are causing a problem. I
suppose they are being created in Word. When I click on Edit / Edit
Message, it opens the Word editor. If I add the names of the
attachments, and then close the editor, it prompts me to save the
message as a Word file.

That's not what I want. I want to edit the message, deleting the
attachments and adding the names of the deleted files, but leave
everything else about the message as an ordinary Mail Item.

Is there any way I can force these messages to be edited using the
regular Outlook message editor, and not Word?
 
Make sure Outlook is not set as your e-mail editor;
Tools-> Options-> tab Mail Format

You can also automate what you are doing right now by means of an add-in;

http://www.sperrysoftware.com/Outlook/Attachment-Save.asp?Source=RS
If you decide to order use "BH93RF24" to get a discount

--
Roady [MVP]
www.sparnaaij.net
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(I changed my reply address; remove all CAPS and _underscores_ from the
address when mailing)
 
Roady,

This doesn't make sense to me. I would prefer to KEEP Outlook as my
e-mail editor, and that's what I see most of the time. It's just that
in the emails sent by one particular sender, and my replies to those
emails, bring up the Word editor instead of the Outlook editor.

Can you please explain some more?

I have seen the Sperry page, and that might be useful. However, the
macros I'm working on are very close to doing exactly what I want.

Steven
 
Sorry, my bad. I meant to say; Make sure Word is not set as the mail editor.
Most likely he is sending in Rich Text Format which will trigger Word to
start.

Indeed, macro's can do a lot already but not everyone is that handy ;-)

--
Roady [MVP]
www.sparnaaij.net
Microsoft Office and Microsoft Office related News
Also Outlook FAQ, How To's, Downloads and more...

Tips of the month:
-Create your own fully customized Toolbar
-Creating a Classic View in Outlook 2003
Subscribe to the newsletter to receive news and tips & tricks in your
mailbox!
www.sparnaaij.net

(I changed my reply address; remove all CAPS and _underscores_ from the
address when mailing)
 
Okay, but what's very strange to me: there are other people who write
to me in either HTML or RTF format, and their messages can be edited
with the Outlook editor. It's just this one sender.

She mentioned to me a few weeks ago that they were changing her
Outlook, and that's when I think this started. Before that, I could
edit her emails along with everybody else's.

And I'm handy with Word macros, but Outlook is something else.
Nothing is obvious in this corner of Macroworld.

Steven
 
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