editing codes

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Guest

HELP!
I edit articles for a magazine. I edit and send articles the Art Director, which he uses in InDesign and places in the magazine. Occasionally, little blips pop up that I can't fix. For example, when I change from one font to the other, often the spacing from the last font seems to be left in place creating an irregular space between lines. The problem carries over to InDesign and can't be changed there

How can I find the underlying code (as I did easily with WordPerfect) so that I can take out all the unnecessary codes and have a "clean" document to send to the designer??

I think Word uses different terminology to describe the process - true?

Please help.

Signed, Flummoxed in Phoenix
 
G'Day Misha,

I am trying to visualise what you mean.

'View' and 'Code' are tetragrammata (four-letter words).

NOW if you are changing Font SIZE in the middle of a
paragraph, the line spacing needs to be adjusted to
accomodate the larger font -
Format>Paragraph and play with 'Line spacing',
starting with 'Exactly' 'XX pt', where XX
is the larger Font Size.

If this doesn't help, please give us an example.
--
Regards,
Pat Garard
Australia

______________________________________
 
Any chance that each line ends in either a manual line break or a paragraph
mark?
--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
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Misha said:
HELP!!
I edit articles for a magazine. I edit and send articles the Art Director,
Click to expand...
which he uses in InDesign and places in the magazine. Occasionally, little
blips pop up that I can't fix. For example, when I change from one font to
the other, often the spacing from the last font seems to be left in place
creating an irregular space between lines. The problem carries over to
InDesign and can't be changed there.
How can I find the underlying code (as I did easily with WordPerfect) so
Click to expand...
that I can take out all the unnecessary codes and have a "clean" document to
send to the designer???
 
Hi Flummoxed,

I'm not sure if this is the kind of help you're looking for but FWIW ..

(1). Don't use *any* manual formatting (i.e., pressing the Bold button). ONLY use Paragraph and/or Character styles. Modify and create them as needed.

(2). Use the same names for those styles as the ones your art director uses in his InDesign template

(3). For submission to the art director, save your files as RTF. In my experience, InDesign does a better job of understanding RTF files than .doc files

(4). If you use the same names for styles, and your art director sets the correct options when importing the files, all of the formatting information from Word will be ignored (which is good). InDesign will only interpret the text itself, and the names of the styles you've applied to it. The formatting associated with those styles will be what's defined in InDesign, not in Word. Which is what you want

If this isn't possible, find out what your art director wants. I would think he'd prefer getting plain text and tagging it himself than trying to accommodate imported Word formatting. And I can't imagine anything about the formatting that *can't* be fixed in InDesign -- as a last resort cutting and pasting the text out to NotePad, then pasting it back in and re-tagging it would solve any stubborn problems.

----- Misha wrote: ----

HELP!
I edit articles for a magazine. I edit and send articles the Art Director, which he uses in InDesign and places in the magazine. Occasionally, little blips pop up that I can't fix. For example, when I change from one font to the other, often the spacing from the last font seems to be left in place creating an irregular space between lines. The problem carries over to InDesign and can't be changed there

How can I find the underlying code (as I did easily with WordPerfect) so that I can take out all the unnecessary codes and have a "clean" document to send to the designer??

I think Word uses different terminology to describe the process - true?

Please help.

Signed, Flummoxed in Phoenix
 
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