.dot sharing violation

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Guest

Someone opened a .dot file located on the network's shared drive and created a document directly from the open template. Now when I try to update the template, the document opens Read-only. I created another template with the needed changes, but I can't delete the other one without getting a "Sharing Violation" error. Is there a way to get rid of the link between the current template and the document that appears to be open?
 
The only way I know of to replace a template is to ensure ALL documents
based on that template are closed. usually an e-mail to your group would
suffice. It is always possible that you might have a temp file in that
folder caused by a computer lockup which is locking this file. Open Windows
Explorer, set your Folder Options to view hidden files and folders, then see
if there is a temp file in the same folder as your master template. If so,
try to delete it.

This is just one of the minor inconveniences of using shared templates!

--
Bill Foley, Microsoft MVP (PowerPoint)
www.pttinc.com
Check out PPT FAQs at: http://www.rdpslides.com/pptfaq/


Wanda said:
Someone opened a .dot file located on the network's shared drive and
Click to expand...
created a document directly from the open template. Now when I try to
update the template, the document opens Read-only. I created another
template with the needed changes, but I can't delete the other one without
getting a "Sharing Violation" error. Is there a way to get rid of the link
between the current template and the document that appears to be open?
 
I'm in a similar situation even as we speak. I usually send out a Group
email message stating that I will be updating the template(s) at whatever
time (usually first thing in the morning when I get in) and I haven't had
too much problems. There is always the occasional "yahoo" who leaves a Word
document open over the weekend!

Good Luck!

--
Bill Foley, Microsoft MVP (PowerPoint)
www.pttinc.com
Check out PPT FAQs at: http://www.rdpslides.com/pptfaq/


Wanda said:
I was hoping for a back door fix. Thanks for your response. It confirmed
Click to expand...
for me that I just have to deal with the aggravation sometimes. Now I can
stop searching for a way around it. :)
 
In the customizations.menustoolbars the following was posted:
Can anyone advise whether an enterprise should deploy
enterprise and workgroup templates to a profile-based
location or a network based location?
Click to expand...
There were two cogent responses, both of which point to the way to avoid the
problem you are having.

Margaret Aldis:
My preference is for a standard location on user machines.

Reasons:

Network location won't work in any situation where users do not have network
access - that's any home or mobile staff, and provides a nice added crisis
when the network is down or slow. Also likely to bite when you change
servers.

User profile location is OK, but the installation process for new users and
the pushing of updates is much simpler if you are able to use a standard
location.

and Jonathon West:
I would recommend always that templates are deployed to a profile-based
lcoation on the C:-drive of individual PCs.

Various reasons.

1. There have been occasional bugs in Word/Windows in the past which have
meant that if network paths change for the template folders (e.g. if you
introduce a new server with a new machine name) it takes a heck of a long
time (i.e. mintes) for existing documents to open, because of a problem
finding the associated template at the new location. Microsoft has fixed the
bugs, but why leave yourself open to the problem again in future?

2. If the network goes down, an awful lot of the operations of the
organisation will grind to a halt. Why add word-processing to the list if
you can avoid it?

3. If each user had his/her own individual copy of the templates, then it is
a relatively easy process to roll out updates using login scripts, SBS or
some similar technique. You won't be stuck because some idiot has locked the
network templates by leaving his PC on overnight with an open document.

-----
I think #3 from Jonathan addresses your issue.
--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
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