Document Version Information

[Guest]

Is there a way to automatically include document version information in the
header? Specifically the version information like date and time of the
current version of the document.

 

[Herb Tyson [MVP]]

If that information is stored in a field-accessible document property, you
can use a document property field to insert it. For example, open a document
and choose File - Properties, and explore what you see, particularly in he
Custom tab. In addition to the properties you see there, you can define
additional properties, e.g., one you might call Version.

In order for this solution to work, someone has to remember to set the
properties, you can help them remember with Tools - Options - Save - Prompt
for Document Properties.

Once you've identified the properties you wnat in the header, choose View -
Header and Footer. Put the insertion point where you want it, then choose
Insert - Field. Set Field Name to DocProperty, then choose the desired
properties from the list shown.

 

[Charles Kenyon]

You can use a savedate field. See http://addbalance.com/word/datefields1.htm
for information on the different kinds of datefields and how to format them.
This does not automatically update and will never be correct though in that
after you update the field, if you save the file, the date will need to be
updated. If in a header or footer, though, it should update when you print
or do a print preview.

Otherwise, you can use custom document properties and a docproperty field.

--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide


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