Document Form

  • Thread starter Thread starter Ronald Dodge
  • Start date Start date
R

Ronald Dodge

Is there a way to setup a document in Word 2002 to be in a form type deal,
but yet, still look like a regular document, so as when the form is printed
as a blank form, it still has all of it's appropriate spacing?

The problem I am having, I have different questions on the form that
requires to be able to fill in on multiple lines, but if I setup the
question as a form field, it puts the answer part as a single line, and move
all of the rest of the document below that point (at least to the next hard
page break, if any) further up in the document.

What can I do to prevent this from happening and still have the document
look like a natural document?
 
Yes. What you are talking about is what Word calls an "online form." Check
this in help. For more about online forms, follow the links at
http://addbalance.com/word/wordwebresources.htm#Forms or
http://word.mvps.org/FAQs/Customization/FillinTheBlanks.htm especially Dian
Chapman's series of articles.

Hope this helps,
--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.
 
Well these links are good for user forms and such, but it doesn't help when
you need to have the forms for both userform and in printable version. Is
there a way to have the form itself not only in the form as one would see it
online, but also be in printer friendly, should one need to fill it out on
paper (IE, don't have access to a computer to fill online)?
 
Bonjour,

Dans son message, < Ronald Dodge > écrivait :
In this message, < Ronald Dodge > wrote:

|| Well these links are good for user forms and such, but it doesn't help
when
|| you need to have the forms for both userform and in printable version.
Is
|| there a way to have the form itself not only in the form as one would see
it
|| online, but also be in printer friendly, should one need to fill it out
on
|| paper (IE, don't have access to a computer to fill online)?
||
|| --

Just design the form with the spacing appropriate to handwriting.
If it is used online, there might be more white spaces, but at least it will
work under both scenarios.

By the way, a "userform" refers to a dialog box, like the "Font" dialog box
under the Format menu in Word.
--
Salut!
_______________________________________
Jean-Guy Marcil - Word MVP
(e-mail address removed)
Word MVP site: http://www.word.mvps.org
 
The links are for both kinds of forms, even though Word calls it an online
form. Word is designed to produce print on paper. It can have blank lines.

A UserForm is not for printing and is different from an online form. It is a
customized dialog box and is very difficult to print. It is not intended to
print.
--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.
 
I still don't get how I can have something like:

Fully describe the accident (squence of events; equipment, materials, what
triggered the accident, impacted employees):
____________________________________________________________________________
______________
____________________________________________________________________________
______________
____________________________________________________________________________
______________
____________________________________________________________________________
______________
____________________________________________________________________________
______________
____________________________________________________________________________
______________

Part of body affected:__________________________

How can I have the above to be able to print like that and also have as an
online form?

If I put in a "Text Form Field", it ends up looking like:

Fully describe the accident (squence of events; equipment, materials, what
triggered the accident, impacted employees):
@@@@@ (This would actually be a textbox in a grayish color)

Part of body affected:__________________________

Which then as the user fills out, it moves up and down. From what I am
hearing, I can use the section breaks to prevent the later question from
moving up and down (Not yet tested), but I still don't see how I can have
those multiple lines and have as an online form without those lines moving
as the textbox is being filled in.
 
Use a table with a bottom border for the reply cells and fix the height and
width of the cells so that they don't move when too much text is entered.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><
Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site www.mvps.org/word
<>>< ><<> ><<> <>>< ><<> <>>< <>><
 
When I think of userforms, I think of actual forms similar to Access forms
(which are only accessible via VBA) as I have some being used in Excel,
though the events to the forms are quite different and the treatment of
textboxes are different between Userforms (Excel and Word) and Access forms
since the textbox control in Access has a different set of properties than
the textbox in either Word or Excel on Userforms. With that said,
obviously, when I mention userform, I'm not talking about a form that's on a
document itself rather it be in Word or on an Excel spreadsheet.

With regards to the issue that I'm having, please see the response I left
under Charles Kenyon.

For the single line responses, I have had to use line drawing to put the
lines back in the "online form".
 
Even with a table with fixed length and width, how can I get the multiple
lines in it? The multiple lines is a requirement of management to be on the
form cause in most cases, the form will be printed on paper for the employee
to fill out, then the Human Resource person will fill a copy of the template
on the computer.
 
Use the line drawing tool and set the lines behind text so they are not
accidentally selected when filling the table.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><
Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site www.mvps.org/word
<>>< ><<> ><<> <>>< ><<> <>>< <>><
 
Bonjour,

Dans son message, < Ronald Dodge > écrivait :
In this message, < Ronald Dodge > wrote:

|| When I think of userforms, I think of actual forms similar to Access
forms
|| (which are only accessible via VBA) as I have some being used in Excel,
|| though the events to the forms are quite different and the treatment of
|| textboxes are different between Userforms (Excel and Word) and Access
forms
|| since the textbox control in Access has a different set of properties
than
|| the textbox in either Word or Excel on Userforms. With that said,
|| obviously, when I mention userform, I'm not talking about a form that's
on a
|| document itself rather it be in Word or on an Excel spreadsheet.

Sorry about the confusion.
In your original post you seemed to have an issue that had nothing to do
with userforms as you were writing about typing text directly in a document.
Charles pointed out 2 links that have nothing to do with userforms (except
that they mentioned that userforms can also be used, but 99.9% of the info
has to do with on line forms). And then you replied writing about userforms.
So I thought you were not clear on the distinction between on line forms and
userforms. It is obviously not the case, sorry about having implied that you
were confused about the two types of forms (By the way, this is a common
confusion in these newsgroups, especially in the vba.userform group).

||
|| With regards to the issue that I'm having, please see the response I left
|| under Charles Kenyon.
||
|| For the single line responses, I have had to use line drawing to put the
|| lines back in the "online form".

That's is about the only way to go!
I hate doing those forms.... You have to write a few lines of text in a
height-locked cell, draw the lines, remove the text, insert the fomfield,
test it....
Then the user cannot select single words when the formfield are in a
table... Or they keep on typing even though their text is hidden below the
bottom border of the cell... Or they complain because they cannot bold or
spell check! AAAArrrggggg! It can quickly become a support nightmare!
(Note, for spell checking forms see:
http://word.mvps.org/FAQs/MacrosVBA/SpellcheckProtectDoc.htm
and for formatting text in a formfield, I have some code I can post if you
are interested.)

||
|| --
|| Ronald R. Dodge, Jr.
|| Production Statistician
|| Master MOUS 2000
||
|| ||| Bonjour,
|||
||| Dans son message, < Ronald Dodge > écrivait :
||| In this message, < Ronald Dodge > wrote:
|||
||||| Well these links are good for user forms and such, but it doesn't help
when
||||| you need to have the forms for both userform and in printable version.
Is
||||| there a way to have the form itself not only in the form as one would
see it
||||| online, but also be in printer friendly, should one need to fill it
out on
||||| paper (IE, don't have access to a computer to fill online)?
|||||
||||| --
|||
||| Just design the form with the spacing appropriate to handwriting.
||| If it is used online, there might be more white spaces, but at least it
will
||| work under both scenarios.
|||
||| By the way, a "userform" refers to a dialog box, like the "Font" dialog
box
||| under the Format menu in Word.
||| --
||| Salut!
||| _______________________________________
||| Jean-Guy Marcil - Word MVP
||| (e-mail address removed)
||| Word MVP site: http://www.word.mvps.org

--
Salut!
_______________________________________
Jean-Guy Marcil - Word MVP
(e-mail address removed)
Word MVP site: http://www.word.mvps.org
 
I still will be putting in the form fields, which then once all of the
fields are setup with the document in the format, I will then lock the
document, so as only the fields can be filled in. Thank you for the help as
I shall give this a try along with locking the lines in place so as they
can't move as the fields are being filled in.
 
Your suggestions has worked for the most part. The only thing that didn't
work out was having the lines behind the text as with the text form field,
it hid the lines, so I had to bring it to the front of the text. Since the
document is in Form Protection mode (once it's complete), the selection of
the lines is not an issue anyhow cause in this protection mode, the lines
can't be selected. Only the various form fields on the document can be
selected and edited.

Once again, thank you for your help and suggestions on this.
 
Please, read the links I gave you before you ask me to repeat 20 pages of
material here. If you have specific questions, come back with those.

If you have read those links and these are your specific questions, I
apologize.
--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.
 
Sorry for any confusion that I may have created. As I looked at both links,
they are both the same very example unless there is some minute detail
difference that I didn't pick up on as I mainly skimmed over most of the
materials. There was one section that I read through more thoroughly, but
even that didn't help me in resolving my situation. The part dealing with
using VBA to automate, it looked as though it was primarily using things
that I use on userforms. I have used the events on the "Online Form Fields"
to do certain things based on certain actions, but that wasn't what I was
after at this point of time. I may add those things to it as time goes
(I.e. spellcheck the field before exiting).

As far as the text being hidden, about the only thing that can be done is to
limit how many characters (would be nice to limit how many inches rather
than characters). The spell check thing has drove users bunkers here as
well. I like the spellchecker idea as I have set a bookmark to it. I will
need to put the document into required form first before I could use the
macro.
 
Bonjour,

Dans son message, < Ronald Dodge > écrivait :
In this message, < Ronald Dodge > wrote:

|| Sorry for any confusion that I may have created. As I looked at both
links,
|| they are both the same very example unless there is some minute detail
|| difference that I didn't pick up on as I mainly skimmed over most of the
|| materials. There was one section that I read through more thoroughly,
but
|| even that didn't help me in resolving my situation. The part dealing
with
|| using VBA to automate, it looked as though it was primarily using things
|| that I use on userforms. I have used the events on the "Online Form
Fields"
|| to do certain things based on certain actions, but that wasn't what I was
|| after at this point of time. I may add those things to it as time goes
|| (I.e. spellcheck the field before exiting).
||
|| As far as the text being hidden, about the only thing that can be done is
to
|| limit how many characters (would be nice to limit how many inches rather
|| than characters). The spell check thing has drove users bunkers here as
|| well. I like the spellchecker idea as I have set a bookmark to it. I
will
|| need to put the document into required form first before I could use the
|| macro.
||

No problems.
Just give us a shout if you need help with specific macros.

--
Salut!
_______________________________________
Jean-Guy Marcil - Word MVP
(e-mail address removed)
Word MVP site: http://www.word.mvps.org
 
Graham Mayor already answered my questions and things are now working out as
I had envisioned. I didn't see how those examples addressed my specific
question (for all intensive purposes, both links were virtually the same
that you had provided before).
 
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