Distributing a Word Form

[Guest]

I have a Word 2003 based form that contains two tables containing user
fields. The form is accessed on a company intranet site. Ideally, I would
like for the user to complete the form on-line and have it submitted to a
group or individual via Outlook e-mail, without the overhead of "Save As" on
the modified form, etc. I have tried using a distribution list but can't seem
to make this work. Each time I access the form, and attempt to leave I
receive the following prompt: "This document has a routing slip. Do you want
to continue to route to <individual's e-mail address name>? Yes, No, Cancel.
When "Yes" is selected, a MS-Outlook prompt states: "A program is trying to
access e-mail addresses you have stored in Outlook. Do you want to allow
this? If this is unexpected, it may be a virus and you should choose "No".
Yes, No, Cancel. If "Yes" is selected, a prompt to "Allow Access For" <1
minute> is enabled.
What am I doing wrong? Is there a better way (in my MS-Office 2003
environment) to allow users to complete the form online and submit?

 

[Cindy M.]

Hi =?Utf-8?B?Sm9obl9DYXJ0eQ==?=,

I have a Word 2003 based form that contains two tables containing user
fields. The form is accessed on a company intranet site. Ideally, I would
like for the user to complete the form on-line and have it submitted to a
group or individual via Outlook e-mail, without the overhead of "Save As" on
the modified form, etc. I have tried using a distribution list but can't seem
to make this work. Each time I access the form, and attempt to leave I
receive the following prompt: "This document has a routing slip. Do you want
to continue to route to <individual's e-mail address name>? Yes, No, Cancel.
When "Yes" is selected, a MS-Outlook prompt states: "A program is trying to
access e-mail addresses you have stored in Outlook. Do you want to allow
this? If this is unexpected, it may be a virus and you should choose "No".
Yes, No, Cancel. If "Yes" is selected, a prompt to "Allow Access For" <1
minute> is enabled.
What am I doing wrong? Is there a better way (in my MS-Office 2003
environment) to allow users to complete the form online and submit?

Depends a bit on your definition of "better", but there are alternatives

1. Use the InfoPath application. This was designed for exactly the scenario you
describe.
http://www.microsoft.com/office/community/en-us/default.mspx?dg=microsoft.public
..infopath&lang=en&cr=US

2. Ask in an Outlook group how to get around the message. This is a security
thing to reduce people being able to send out spam. There are ways around it,
and the Outlook folks will know best how to handle it. They may also offer
alternatives to using Word.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005)
http://www.word.mvps.org

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[Sandie Scrivens]

Hi John

Have you considered using an action button with a mailto: hyperlink and
simply inserting the receipients individually rather calling the Outlook
Address book. The user will just click the "Submit" button.