Custome Footer with Page No and others

  • Thread starter Thread starter Shrikant
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Shrikant

I am using Word 2007 after having upgraded from older versions. I am finding
it very difficult to build up custom footer inspite of it having lot of
features which I do not need / use. I want to have COMBO of 'Page x of Y' at
the Center with specific font and size and then in next line to have my 2
line address in other specific formatting. I also want to make use of 'Auto
Text' in the footer alongwith other text material.
 
Shrikant said:
I am using Word 2007 after having upgraded from older versions. I am
finding it very difficult to build up custom footer inspite of it
having lot of features which I do not need / use. I want to have
COMBO of 'Page x of Y' at the Center with specific font and size and
then in next line to have my 2 line address in other specific
formatting. I also want to make use of 'Auto Text' in the footer
alongwith other text material.
Click to expand...

For what you describe, these steps will do:

- Click Insert > Page Number > Bottom of Page and choose the centered Page X
of Y entry in the gallery.

- Select the text you just inserted and format it as you like. For example,
if you don't want the page numbers to be bold, select them and turn off the
bold button.

- Press the down arrow. This moves the cursor to the paragraph mark below
the page number (which was the original empty paragraph of the footer before
you inserted the page number.

- Type whatever (address?) and format it there. If you want an AutoText
entry as part of it, type the entry's name and press F3. If you want another
line, press Enter.

One thing that isn't made clear in the Help or elsewhere is that if you
insert anything from the Header or Footer galleries, or from Page Number >
Top of Page (or Bottom of Page), it will _replace_ anything that's already
in the header/footer. After the first item you put into a header/footer, you
must use the Edit Header or Edit Footer choice from the bottom of those
galleries, or the Page Number > Current Position choice. The alternative is
to right-click the header/footer and choose Edit (or just double-click the
header/footer area to activate it), then _manually_ insert the desired items
without using the galleries.


--
Regards,
Jay Freedman
Microsoft Word MVP
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
 
Thanks Jay. Your reply was useful.
However, I was not able to use the feature of Auto Text. Can you please
explaiin it more elaborately ? For example, I want to use the auto text of
'file name, date of creation' in the footer. When I typed file name and
pressed F3, nothing happened.
I was looking for an option of Insert -> Auto Text -> list of Auto Text
options as in earlier versions of Word. As I understand, the F3 option works
when I am already in the AutoText mode. My question is how to get into an
Auto Text mode.

Shrikant
 
Hi Shrikant,

I'll try to answer these concerns separately.

- Unless you explicitly created one, there is no AutoText named 'file name,
date of creation' (nor was there such an AutoText entry in previous
versions). There were entries for 'filename' and 'filename and path' in
previous versions, but they were unexplainably omitted from the default set
of entries in Word 2007. MVP Beth Melton has provided a template that
supplies these entries; read her post at
http://groups.google.com/group/micr...ement/msg/58747eff0eb17b26?hl=en&dmode=source
for instructions.

Under the covers, though, both of these entries and the date of creation of
the document are simply fields that you can insert through the Insert >
Quick Parts > Field dialog -- the Filename field with or without checking
the "Add path" option, and the CreateDate field. Personally, I find it
quicker to insert the field by pressing Ctrl+F9 and typing the field code
between the resulting brackets.

- There is no 'AutoText mode'. If you type enough of an existing entry's
name to make your choice unique, and press F3, the body of the entry will be
inserted. However, there is something a little closer to what you asked for.
Right-click the Quick Access Toolbar, choose 'Customize', set the category
to All Commands, choose 'AutoText' from the list, and click the Add button,
then OK. The new button will display a gallery of AutoText entries for you
to click.

To make the list show what you expect, entries that you create must be
marked as AutoText. When you create an entry by selecting something and
pressing Alt+F3, the Create New Building Block dialog opens so you can
assign a name. However, the default setting in the Gallery field of the
dialog is 'Quick Parts', and if you leave it that way the entry won't appear
in the AutoText button's list. You have to change that to 'AutoText'.

If you forget to change the Gallery setting, you have another chance to
change it. Go to Insert > Quick Parts > Building Blocks Organizer. Select
the entry and click the Edit Properties button. In the resulting dialog you
can change the Gallery setting and click OK.
 
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