Creating a distribution list from another users contacts folder

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Guest

Hi guys,

I have added 300 e mail addresses to user x's contacts whilst logged in as
myself. However, when I go to create a distribution list from the names I
have put in, I can
only see the global address list, containing the addresses from my exchange
server, but cannot find the addresses I have just typed in user x's contacts.

How can I find the new contacts I have entered so I can create distribution
lists from them?

Below is exactly how I did it.

To create the contacts I did File-Open-Other Users Folder-Name X-Folder:
Contacts.

I created the contacts in user x's contacts folder.

Now when viewing the new contacts in user x's contacts I go to
new-distribution list-select members, however in all of the options under
'show names from the' box, I cannot see the new contacts I have made.


Many thanks in advance. :)
 
The process of adding another user's Contacts folder to your own address book display is somewhat involved. You will need to be able to create -- at least temporarily -- an Outlook profile that opens another user's mailbox as the primary mailbox. Proceed with these steps while logged in under your own Windows account, not the other user's:

1. Create an Outlook profile that connects directly to the other user's mailbox, not your own, and start Outlook with that profile.

2. On the Properties dialog for the other user's Contacts folder, make sure that it's set to display in the Outlook Address Book and give it a display name other than contacts, such as Joe's Contacts.

3. Close Outlook.

4. In Control Panel | Mail, edit the *same profile* (i.e. the one from Step 1) to change the mailbox from the other user's to your own.

5. Still working with the same profile, on the Advanced tab of the Exchange Server service, add the other user's mailbox as a secondary mailbox.

6. Restart Outlook, and you should see the Joe's Contacts in your Outlook Address Book as well as your own Contacts folder.

I have no idea, though, whether the DLs that you build after doing this will work well. I'm pretty anti-DL myself.
--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
 
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