Copy Paragraph Format

  • Thread starter Thread starter Guest
  • Start date Start date
G

Guest

What is the easiest way to copy the format of one paragraph (tabs, indents, etc) to another paragraph in the same document? Thank you for your help.
 
1. Select the paragraph who's format you want to use by triple-clicking
inside the paragraph
2. Click the "Format painter" icon on the "Standard" toolbar (next to the
cut/copy/paste icons)
3. Click and drag your mouse to select the desired paragraph to copy the
formatting to
4. Release your mouse

If you want to copy that formatting in several places, you can:

1. Select the paragraph who's format you want to use by triple-clicking
inside the paragraph
2. Double-Click the "Format painter" icon on the "Standard" toolbar (next to
the cut/copy/paste icons)
3. Triple-Click the desired paragraph you want to copy to
4. Repeat on additional paragraphs

Keep in mind that the most efficient way to format a document is to really
use STYLES. You can assign a Style to a given paragraph, click in another
paragraph and select the Style and all formatting is once again applied. A
quick method to do this is:

1. Click inside your formatted paragraph (or select it)
2. Click inside the "Style" dropdown box (probably has the word "Normal" in
it)
3. Type a Style name (like "My Style")
4. Press ENTER
5. Click inside a new paragraph
6. Click the Style dropdown and select the Style "MyStyle"

Good luck. If you need additional assistance, we can direct you to a link
on Styles.

--
Bill Foley, Microsoft MVP (PowerPoint)
www.pttinc.com
Check out PPT FAQs at: http://www.rdpslides.com/pptfaq/
"Success, something you measure when you are through succeeding."

Seth said:
What is the easiest way to copy the format of one paragraph (tabs,
Click to expand...
indents, etc) to another paragraph in the same document? Thank you for your
help.
 
If you prefer using keystrokes, CopyFormat and PasteFormat are built-in
Word commands to which the keystrokes Ctrl+Shift+C and Ctrl+Shift+V are
assigned by default.

And if you'd rather skip all the triple clicking to select the current
paragraph, I just modified these built-in commands so that if there is
no selection, they automatically copy/paste the format of the whole
paragraph. This makes it unnecessary to select the paragraphs manually
and makes the commands as simple as can be. Just situate the cursor in
the paragraph whose formatting you want to copy and press Ctrl+Shift+C.
Then move the cursor to the destination paragraph whose formatting you
want to conform to that of the first paragraph and press Ctrl+Shift+V.

If there is a selection, the commands behave in their normal manner.

Sub CopyFormat()
' Modified version of built-in CopyFormat command.
' If there is no selection, copies format of current paragraph. If
there is
' selection, copies format of selection.

If Selection.Type = wdSelectionIP Then
Application.ScreenUpdating = False
System.Cursor = wdCursorIBeam
Dim r As Range
Selection.Paragraphs(1).Range.Select
Selection.CopyFormat
r.Select
Else
Selection.CopyFormat
End If

End Sub

Sub PasteFormat()
' Modified version of built-in PasteFormat command.
' If there is no selection, pastes format onto the paragraph. If there
is selection,
' pastes format onto the selection.

If Selection.Type = wdSelectionIP Then
Application.ScreenUpdating = False
System.Cursor = wdCursorIBeam
Dim r As Range
Set r = Selection.Range
Selection.Paragraphs(1).Range.Select
Selection.PasteFormat
r.Select
Else
Selection.PasteFormat
End If

End Sub


Larry
 
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