Changing Document / Live Document?

[Greg Strong]

What is the best way to manage a large document that changes constantly?

You might say the document is alive because I envision it to change
constantly. Thinking out loud what I thought may work is to create an
Access database with a memo field to be merged into a word document.
Additional fields in the Access database would provide the order and
current status of the memo text (i.e. superseded or not).

Any feedback or ideals would be greatly appreciated? TIA!

Regards,


Greg Strong

 

[Doug Robbins - Word MVP - DELETE UPPERCASE CHARACT]

Additional information requested in another newsgroup. Talking about spam,
please do not spam the newsgroups by multiposting. - cross posting to a
limited number of groups is OK, but not sending the same message as a
separate message to multiple groups.

--
Please post any further questions or followup to the newsgroups for the
benefit of others who may be interested. Unsolicited questions forwarded
directly to me will only be answered on a paid consulting basis.

Hope this helps
Doug Robbins - Word MVP

 

[Greg Strong]

Talking about spam,
please do not spam the newsgroups by multiposting. - cross posting to a
limited number of groups is OK, but not sending the same message as a
separate message to multiple groups.

I didn't intend for spam. To be honest I didn't know which newsgroup
would be the correct to post, so I multiposted. Some newsgroups do NOT
allow cross posting which is why I didn't. Obviously given your response
in MS newsgroups the opposite is true. Sorry!

Regards,


Greg Strong

 

[Doug Robbins - Word MVP - DELETE UPPERCASE CHARACT]

There might be some confusion between the terms multiposting and
crossposting. When you multipost, a separate message appears in each
newsgroup to which you post and a response to the post in one newsgroups is
only a response to that one post. As a result, the response does NOT appear
in any of the other newsgroups to which you multiposted. The problem with
this then is that if someone comes across the post in another newsgroup,
there is no indication in that newsgroup that it has been answered already
somewhere else and you can end up with multiple people preparing answers to
questions that have already been answered.

On the other hand, if you crosspost, the one message appears in all
newsgroups and an answer in one newsgroup will then appear in all of the
newsgroups so that no matter where someone comes across the message, they
can see the message and all responses.

Some of us put quite a bit of effort into developing responses to questions
asked in these newsgroups and it is very annoying to do that and then move
onto another newsgroup and find the question and that it has already been
responded to by somebody else. The waste of time that this entails, can
limit the number of questions that get answered, or the speed with which
they get answered, so everybody loses.

--
Please post any further questions or followup to the newsgroups for the
benefit of others who may be interested. Unsolicited questions forwarded
directly to me will only be answered on a paid consulting basis.

Hope this helps
Doug Robbins - Word MVP

 

[AA]

On the other hand, if you crosspost, the one message appears in all

newsgroups and an answer in one newsgroup will then appear in all of the
newsgroups so that no matter where someone comes across the message, they
can see the message and all responses.

Is the way to tell that a message has been cross-posted is that there are
several newsgroups shown in the header after "Newsgroups:"?

And you are saying it's ok to *cross-post* to a few newsgroups, like asking
the same question in Word.Newusers and Word.Docmanagement? Or is there no
point to doing that?

Andy

 

[Charles Kenyon]

Cross-posting is preferred to multi-posting. Both are discouraged in most
cases. After you've been reading these a while you get a feel for which
groups handle what and attract answers from whom. Unfortunately it isn't
necessarily apparent from the names. Any newsgroup that has "vba" in the
name is about programming in visual basic for applications.

So long as you select the groups to which you are posting so that your post
is likely "on-topic" in those groups and don't post to all of the
newsgroups, no one will mind.

--

Charles Kenyon

See the MVP FAQ: <URL: http://www.mvps.org/word/> which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

 

[Suzanne S. Barnhill]

No, cross-posting is *not* the same as duplicate posting, as Doug has
explained.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Suzanne S. Barnhill]

Yes to both. But there's not much reason to cross-post to .newusers and
..docmanagement because they're mostly read by the same people anyway. This
was not always true: the .docmanagement NG was really intended for questions
about "document management," whatever that may be. It mostly attracted users
with more complex and sophisticated problems regarding workgroup issues,
managing templates, master documents (discouraged), some VBA issues, etc.,
but since it wasn't ever entirely clear what the NG was for, it was the one
selected by MS to be labeled "General Questions" in the Communities
interface, and so it now attracts the same clientele as .newusers.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Doug Robbins - Word MVP - DELETE UPPERCASE CHARACT]

Hi Andy,

The answer to the first question is "yes".

The answer to the second question is also "yes" as long as the question is
likely to be relevant to each of the newsgroups.

I have never had cause to complain about cross-posting within Word
newsgroups because, as soon as I read the message in one newsgroup, it will
appear as having been read in any other Word newsgroup to which it was
crossposted when I visit that newsgroup.

--
Please post any further questions or followup to the newsgroups for the
benefit of others who may be interested. Unsolicited questions forwarded
directly to me will only be answered on a paid consulting basis.

Hope this helps
Doug Robbins - Word MVP

 

[AA]

Understood. Thanks to you both, Doug and Suzanne.

Andy