Cell color based upon cell value

[My View]

I know you can use Conditional Formatting to allocate a colour for a cell
value but you are limited to 4 alternatives (ie the default cell color and
only 3 variations in Conditional Formatting).

How can I allocate a different color for 5 different cell values?

For example:
If cell value = 1 then cell color is green
If cell value = 2 then cell color is blue
If cell value = 3 then cell color is yellow
If cell value = 4 then cell color is red
If cell value = 5 then cell color is magenta

regards

PeterH

 

[ScottO]

Does it have to be cell colour, or can you accept just setting different font colours?
Rgds,
ScottO

| I know you can use Conditional Formatting to allocate a colour for a cell
| value but you are limited to 4 alternatives (ie the default cell color and
| only 3 variations in Conditional Formatting).
|
| How can I allocate a different color for 5 different cell values?
|
| For example:
| If cell value = 1 then cell color is green
| If cell value = 2 then cell color is blue
| If cell value = 3 then cell color is yellow
| If cell value = 4 then cell color is red
| If cell value = 5 then cell color is magenta
|
| regards
|
| PeterH
|
|

 

[Microsoft]

Hi Peter,

You can do that with macros. If you want to do it with macros just let me
know. Otherwise you could try recording a macro first, and modifying the
generated code.

Shafiee.

 

[My View]

Preferably cell colors as they are more obvious when looking at a large
spreadsheet.

 

[My View]

A macro would be fine. Whatever is easiest.

Hi Peter,

You can do that with macros. If you want to do it with macros just let me
know. Otherwise you could try recording a macro first, and modifying the
generated code.

Shafiee.

 

[Bob Phillips]

See http://www.xldynamic.com/source/xld.CFPlus.Download.html

 

[My View]

Does this have to be installed on all PCs that open the spreadsheet?

 

[Bob Phillips]

Yep!

--
HTH

Bob Phillips

Does this have to be installed on all PCs that open the spreadsheet?

 

[Gord Dibben]

View

Sheet event code can do the trick.....

Private Sub Worksheet_Change(ByVal Target As Range)
Dim Num As Long
Dim rng As Range
Dim vRngInput As Variant
Set vRngInput = Intersect(Target, Range("A:A"))
If vRngInput Is Nothing Then Exit Sub
On Error GoTo endit
Application.EnableEvents = False
For Each rng In vRngInput
'Determine the color
Select Case rng.Value
Case Is = 1: Num = 10 'green
Case Is = 2: Num = 5 'blue
Case Is = 3: Num = 6 'yellow
Case Is = 4: Num = 3 'red
Case Is = 5: Num = 7 'magenta
End Select
'Apply the color
rng.Interior.ColorIndex = Num
Next rng
endit:
Application.EnableEvents = True
End Sub


Gord Dibben Excel MVP

 

[My View]

Thanks Gordon
For a person who has very little contact with Excel macros can you tell me
how to set-up the macro.
Also I only want the macro to work on certain cell ranges eg cells B4:B20
and D420 and F4:F20 etc. How will this happen with a macro?
regards
PeterH

 

[Gord Dibben]

Peter

Amended code to cover the three ranges specified. The "etc." you can add.

Private Sub Worksheet_Change(ByVal Target As Range)
Dim Num As Long
Dim rng As Range
Dim vRngInput As Variant
Set vRngInput = Intersect(Target, Range("B4:B20, D420, F4:F20"))
If vRngInput Is Nothing Then Exit Sub
On Error GoTo endit
Application.EnableEvents = False
For Each rng In vRngInput
'Determine the color
Select Case rng.Value
Case Is = 1: Num = 10 'green
Case Is = 2: Num = 5 'blue
Case Is = 3: Num = 6 'yellow
Case Is = 4: Num = 3 'red
Case Is = 5: Num = 7 'magenta
End Select
'Apply the color
rng.Interior.ColorIndex = Num
Next rng
endit:
Application.EnableEvents = True
End Sub

This is worksheet event code.

Right-click on the sheet tab and "View Code".

Copy/paste the code in there. Runs whenever a change is made to one of the
cells in the ranges.


Gord

 

[pshardie]

Gord
Thanks - that works perfectly.
regards
PeterH